Tag Archives: Tony Phillips

A quick round-up of Bett 2022

After two years of virtual demos and online networking, we were thrilled to be back at Bett Show in March, talking with schools and trusts face-to-face about blended learning.  

A huge thank you to everyone who came along to see us on our shared stand with our partners SalamanderSoft.  

Cloud Design Box Keith and Tony Bett 2022

The long-awaited three-day event – dubbed EdTech’s biggest reunion – brought together some of the most prominent names in the education community.  

Tony, Darren, Joanne, James, Keith and Joe had a brilliant time demonstrating our product and speaking to schools and MATs about their blended learning needs. 

Tony Phillips with the Cloud Design Box team at Bett 2022

Meanwhile, we also managed to catch up with some of our partner companies – Arbor, AspiraCloud and Microsoft Education.  

AspiraCloud at Bett 2022

Our Operations Manager Darren – a former teacher of Modern Languages and ICT – was particularly excited to talk with Microsoft about Reflections in Microsoft 365 and how it can be used to measure student wellbeing. 

Cloud Design Box was also part of The ANME Trail – hosted by the Association of Network Managers in Education. Visitors could walk around the trail collecting stamps to be in with a chance of winning all sorts of exciting gadgets. 

Cloud Design Box Joanne at Bett 2022

“Bett is a highlight in our calendar every year, so it’s a great feeling to be back at the show in 2022. It’s an extremely busy but exciting week for the whole team. It gives us the unique opportunity of catching up with our partner companies and speaking to schools and trusts about the challenges they face in an increasingly digital world,” enthuses Tony Phillips, Founder of Cloud Design Box. 

“We know that some didn’t make it to Bett this year due to the change in date and potentially due to Covid-19, so we’re hosting virtual demos for those who may have missed us at the show but want to extend Microsoft 365 in their school or trust.” 

Cloud Design Box Keith demonstating Cloud Box Product at Bett 2022

If you would like to find out more about how Microsoft 365 and Cloud Box can help your school or trust overcome the challenges of lost learning, book a demo with a member of our team.

 

Cloud Design Box gains Microsoft SDS Professional Partner status

Cloud Design Box has become one of the first companies to achieve the Microsoft School Data Sync Professional Partner Certification – the highest certification for Microsoft SDS. 

Microsoft SDS simplifies class management in Microsoft 365, reading class data from your school, academy or trust’s MIS and creating classes and groups for Microsoft Teams.  

Previously, we have been awarded the SDS Advanced Partner accreditation as part of the Partner Success Series for Microsoft SDS.

The Professional Partner certification is one up from this and the highest award a company can currently achieve for Microsoft SDS.

“The SDS Professional Partner accreditation covered several advanced SDS topics, including troubleshooting SDS syncs and using Microsoft Graph API with SDS,” explains Cloud Design Box’s Support Case Manager and Cybersecurity Officer Steve Hill, who took part in the Professional Partner training.

“It’s important that we continue to improve our skills and keep up to date with the latest SDS changes. That’s why we’re a Microsoft Partner and routinely attend the Partner Success Series quarterly meetings with Microsoft, as well as complete all the relevant training courses that Microsoft Partner University provides.”

SDS Professional Partner Badge

“We’re excited to be one of the first to receive this from Microsoft! The award gives our customers even more confidence in our abilities to install and manage SDS, ensuring their Class Teams are created seamlessly and correctly each academic year,” explains Tony Phillips, Founder of Cloud Design Box.  

“SDS is recommended best practice when creating and maintaining Class Teams. Not only does it speed up and automate a previous time-consuming task that often took IT managers and staff the whole of the summer holidays to achieve, but it also allows you to create a rich data set of year groups, subjects, schools and more to create future reports across your entire organisation that support the leadership team all year round.”  

You can read more about Microsoft SDS in this guide

The Cloud Design Box team is continuously improving their skills and knowledge on Microsoft 365 for Education and Business, enrolling in Microsoft’s training programmes and courses. We’re proud to add this latest accreditation to our growing list of certifications that includes Microsoft in Education Global Training Partner, Microsoft Partner and CPD certification.

Want to find out more about how Cloud Design Box can support you with your rollover to a new academic year with Microsoft School Data Sync? Book a demo with a member of our team. 

In the meantime, check out these guides on SDS:

 

Free webinars: Improve MAT communication and save SLT time with Arbor and Cloud Box  

Cloud Design Box is partnering with Arbor to deliver two free virtual training sessions designed especially for schools, academies and multi-academy trusts (MATs).  

Arbor works with over 2,500 primary, secondary and special schools and is the UK’s fasted-growing MIS community.  

Arbor MIS – which is featured in both of the upcoming webinars – gives schools of all sizes the tools they need to free staff from busywork, work more collaboratively and stay connected on the cloud – so that your whole team has a shared view of what’s going on.  

Improving MAT communication using Microsoft Teams and Arbor.  

The first session takes place on Thursday 10 February and is aimed at MATs who want to improve communication across all their schools.  

The Cloud Design Box team will show MATs how they can easily share documents, important announcements and news across the entire trust with SharePoint and Teams.  

SharePoint home page with My Assignments web part showing students upcoming assignments.

Meanwhile, Andrew from Arbor (former Headteacher and MAT leader) will take this one step further and demonstrate how Communications in Arbor allows schools to share announcements and news to specific groups.  

 

Click to sign up to improving MAT communication using Microsoft Teams and Arbor

Saving curriculum leader time with Cloud Box and Arbor.  

On Tuesday 15 March, we’ll discuss how curriculum leaders can save time creating and sharing learning resources with both the Cloud Box and Arbor solutions.  

The demonstration will be split into two parts and cover how senior leaders can save time with Teams by creating and sharing quality, long-term resources and using the analytics tools to monitor what work is being set and completed.  

Following this, Arbor will demonstrate how their Communications module can be used to share information and resources with specific groups of students.  

Click to sign up to saving curriculum leader time with Cloud Box and Arbor (March 2022)

Both webinars are free to attend and open to anyone working in a school, academy or multi academy trust. To find out more about all our upcoming events, please see our events page 

 

 

 

 

 

 

 

 

 

 

 

Updated Guidance for Starting Online Lessons in Microsoft Teams

We have recently updated our video guide on how to start online lessons in Microsoft Teams. As January approaches, many schools will be forced into full or partly online lessons due to sickness and self-isolation. Microsoft Teams as evolved to become easier to use for teachers over the past year and the video below reflects this:



You can also read/watch our previous guides for more in-depth information.
Office 365 User Adoption Podcast Episode 10 – Virtual Lessons using Microsoft Teams

Teacher Guide to Presenting Remote Lessons using Microsoft Teams

Meet Cloud Design Box at EdTech’s biggest reunion

UPDATE: Bett has moved to Wednesday 23 – Friday 25 March 2022
Cloud Design Box is attending Bett 2022 – which returns to the ExCeL London from Wednesday 23 – Friday 25 March 2022. 

The most prominent international EdTech exhibition is back, and we’re thrilled to be a part of it for another year.  

You can find us at Stand SP53 – next to our partners SalamanderSoft – where you’ll be able to meet our team and talk one-to-one about your blended learning needs as a school or trust.  

The long-awaited Bett 2022 – dubbed EdTech’s biggest reunion – provides a unique chance for educators to explore innovative product demonstrations, access CPD seminars and network with thousands of people in the education community.  

After months of virtual meetups, it’s going to be fantastic meeting you all in person and showing you all the new and exciting things teachers and schools can achieve with Microsoft Teams and SharePoint.  

We know many people will want to plan their visit ahead of time and avoid queues, so we’ve opened meeting slots for you to book a meeting with us at a time that suits you 

BOOK NOW

A photo of a previous Bett show

On the second day of the show, we’ll also be joining in with the first Bett After Hours – designed for visitors who cannot attend Bett during the school day. Open from 6pm-8pm on Thursday 24 March 2022.  

Bett is the first industry show of the year in the education technology landscape, bringing together 550+ leading exhibitors and sponsors and over 20,000 attendees from the global education community. 

It’s the event to attend for the education community…

And we cannot wait to see you there! 

Bett takes place at the ExCeL London on 23-25 March – Register your place here and reserve a meeting slot with Cloud Design Box here 

 

How To Clean Up Old Class Teams in Microsoft School Data Sync Summer 2021

The Microsoft School Data Sync (SDS) rollover process 2021 has changed slightly since last year, so we have created a video guide to walk you through the process. 

If your profile has expired and you’re ready to start the academic year, then this guide is for you. 



One thing you’ll notice is that there is no longer a cleanup option button. Previously, this button would achieve all of your Class Teams; however, in an effort to give you more choice, Microsoft has removed this button and – if we’re honest – it’s made it more of a tricky process. 

Below are some simple steps we can do – and remember, we only have to do this once every academic year. 

Important: Do not start the new term or year until you have completed the cleanup process. Otherwise, all of your users will get stripped out of those old Class Teams and won’t be able to access their archived Class Teams.

  1. Go to the Groups to bring up the Groups page.
  2. Click the Sections tab and select Section Report
  3. Select Generate new section report. This report provides information on class names, metadata associated with the class, state of the class team, created date and SharePoint site status. 
  4. Download the Section report once it has been processed.

Tip: If you format the spreadsheet into a table and create headers, you can then sort the information by Name or Section. 

  1. Find the correct SectionId for the Teams you want to clean up. Naming Teams correctly with the correct prefix and academic year will save you time here. 
  2. Remove the Teams from the spreadsheet you don’t want to clean up, and you should be left with the teams from the correct school and academic year. Save the spreadsheet.
  3. Return to Section Cleanup and upload the edited Section Report.
  4. You can Mark the Classes as Expired or Archive Teams (we’d recommend the latter as all the Teams are available in read-only mode). 
  5. Select Run cleanup.
  6. Check that your classes have been archived off. It should have cleared them from the SDS Profile. 

Now it’s time to start the new term/year.

  1. Select Start new term/year. 
  2. If you’re using CSV files, you need to upload your new CSV files. If you’re using an API or OneRoster, you need to make sure your new data is ready to sync. 
  3. Set a profile expiry date and configure the other options on the page. 
  4. When you’re ready, select Sync, and it’s now ready for the new academic year. 

We have a guide on how teachers can find those archived Teams, how to move over your old Class Notebooks and make sure you don’t lose long-term resources. 

If you’re a Cloud Design Box customer, we do all of this for you. Just make sure you complete the Roll Over form in plenty of time. 

You also benefit from an easy-to-use class dashboard where you can access all of your archive Class Teams. 

If you would like to learn more about how we can help your school or trust, please contact a member of our team today.

How To Share News on Your SharePoint Site

Keep everyone in your organisation in the loop with the news feature on SharePoint. Whether you’re using Microsoft 365 for business or education, this feature is a brilliant way to share important information, announcements and updates. 

The best part is that it’s incredibly easy to set up, create and publish eye-catching content to your SharePoint site members. 

Keith Lown has created a step-by-step guide on how to:

  • Add news links to SharePoint.
  • Add news posts to SharePoint.
  • Bring in news from your other SharePoint sites.
  • Create an email digest with news from SharePoint. 
  • Promote news in SharePoint. 



There are two ways that we can produce a news article within SharePoint. 

Select Add to open a drop-down menu and choose either a News post or News link

Select add to add a new news post or news link

Adding a News Link to SharePoint.

Selecting News link allows you to add a link from an external site into your news section. All you need to do is copy and paste your link. 

This brings up a number of options – you can edit the preview image, title and description. 

Adding a news link to SharePoint

When you’re happy with your News link, click Post and your link will appear in your News area. 

Adding a News Post to SharePoint.

Selecting News post opens up Pages where you can choose from different built-in templates, including Blank, Visual and Basic text.

This provides you with a structure to create your own news content. 

Creating a news post on SharePoint

Each section of this page can be customised – you can change the layout, alignment, colours, set alternative text and add images where appropriate. 

Customising a News Post to SharePoint.

 

Once you’re happy with your content, hit Post news and your post will appear in your News area. 

How to bring in news from your other SharePoint sites. 

Select Edit in the top right-hand corner of your SharePoint site. 

Editing your SharePoint site

Next, go to the News web part and select the pencil icon to start editing it. 

Editing your SharePoint News Web Part

From here, you can change your news source. 

You have three options – bring in news from your current site only, select specific sites to bring in news from and bring in news that’s recommended for the current user. 

If you select Select sites, your frequent sites and recent sites are displayed and you can select which ones you want to bring in news articles from. 

 

Change your news source on SharePoint

 

If you select Recommend for current user, Microsoft will bring in news depending on their assigned role – i.e. news from SharePoint sites they have permissions and access to. 

You can also adjust other settings, such as layout, filters, targeting and order. 

 Customising your news section on SharePoint

 

How to distribute news via email on SharePoint.

Select See all on the News web part. 

From here you can Email a news digest to specific people or groups. 

How to distribute news via email on SharePoint.

 

How to promote specific news on SharePoint

Open up your selected news article. 

Via the toolbar at the top of the page, select Promote.

How to promote specific news on SharePoint

From here, you can:

  • Add page to the navigation.
  • Add the page to an email.
  • Post onto Yammer.
  • Copy the page address.
  • Save page as template.

If you would like to learn more about how we can help your organisation achieve more with Microsoft, please contact a member of our team today.

What is Microsoft Viva Connections? – Integrating a SharePoint intranet with Teams

Microsoft Viva Connections is a great way to communicate and publish information to users in Microsoft Teams. If you are already familiar with SharePoint, then the simple way of describing Viva Connections is “A SharePoint Intranet inside a Microsoft Teams App”. It means that users can access company news, policies, and other published information without having to leave Teams.

Viva connections - SharePoint in Teams App

During the pandemic, Teams has been an important communication tool for organisations. Users can chat and collaborate as they work in the office or from home. However, to access published organisation information such as news, policies, human resources, etc, users would have to open a browser and go to the organisation intranet. Viva connections brings all of this inside the Teams app to help streamline the organisation’s working practice.

How to setup Viva Connections.

In this video, we show you what Viva Connections looks like and how to set it up. Please note that Viva Connections requires a SharePoint intranet before setting up. If you need help with SharePoint or Teams, get in touch with one of our experts.



Access the Microsoft guide here.

If you would like to find out more about how Cloud Design Box can help you get more out of Microsoft Teams and SharePoint, contact one of our experts today.


Cloud Design Box

How To Share Pages From Non-Class Notebooks to a Student’s Class Notebook in Teams and OneNote 

In this guide, we show you how to distribute a page from a non Class Notebook to a students’ Class Notebook within a Class Team.  

Here we have a Notebook that has been stored within an English resources folder on SharePoint. Within the Notebook, there’s a worksheet that we need to distribute to the Year 7 English students’ Class Notebooks. 

Select Class Notebook.  

Note: If this button is not visible, select Open in Desktop App from the top navigation bar. If the button still isn’t visible, it needs to be activated via the three-dot (…) menu and Settings in the top-right corner of the screen. 

Once you have selected Class Notebook, select Distribute page to bring up a number of options. 

Open Notebook Distribution

Choose Cross Notebook Distribution to bring up all the Notebooks of the classes you teach.  

From here, you can select the Notebooks you wish to share it to. E.g. “English Year 11” 

Select Student Section

You must then select a student section in the selected Notebook to share the Notebook to. E.g. “Homework”. This action distributes the worksheet from your Non-Class Notebook to your selected students’ Notebooks. In this case, “English Year 11”.   

How To Share Pages From Non-Class Notebooks to a Student’s Class Notebook in Teams and OneNote

Head to your selected Class Team to check whether it has been shared to the Class Notebooks. As you can see, the worksheet is now in the students’ Notebooks. 

Watch a step-by-step guide on how to lock your collaboration space in Class Teams: 

If you have any questions on how to share pages from non-Class Notebooks to a student’s Class Notebook, please contact a member of our team today.



Wilberforce Sixth Form College Awarded Microsoft Showcase College Status (Microsoft 365 User Adoption Podcast Episode 14)

Cloud Design Box has been working with Wilberforce College, a further education Sixth Form College in Hull, to support them in moving to Microsoft Teams and SharePoint, through training and strategy sessions, as well as software set up and implementation.

Assistant Principal at Wilberforce College Jonathan Butler recently joined us on a webinar to discuss best practices in Microsoft Teams and how working with Cloud Design Box has helped the school achieve their goals with cloud-based learning.




Listen on Spotify

“If you’re thinking about moving over to Teams, you must think about how you’re going to share and store files – it should be your priority. If you don’t have a backend storage system – like SharePoint – linked with Teams, things can become a little bit messy, especially when you enter a new school year,” Jonathan explains.

“Cloud Design Box has helped us to set up Teams and SharePoint in a way that will serve us year after year, with long-term resources that can be reused for each new class you teach.”

The College was crowned a DfE EdTech Demonstrator School and are now part of the network of schools and colleges who have shown they can use technology effectively and have the capacity to help other education organisations do the same.

“We had a head start in moving across to Teams and SharePoint thanks to the long-term strategy and technology rollout implemented by Tony and the rest of team.”

Wilberforce College has witnessed a massive increase in staff engagement and enthusiasm for Microsoft 365.

“After taking part in the informative training sessions with Lloyd at Cloud Design Box, our staff have been inspired to learn more and look deeper into how we can use Teams better in the school. Around 80% of our teaching staff took it upon themselves to seek further training from Microsoft,” Jonathan adds.

“The enthusiasm and uptake of the product sort of snowballed from there. We have now been awarded Microsoft Showcase College status and are the only sixth form in the UK to be awarded this accolade.”

CPD Training Graph

Throughout the pandemic, Teams and SharePoint has transformed the way teachers and school staff collaborate at Wilberforce:

“It’s great to see so many members of staff recording quick training videos and sharing them with colleagues. At the tap of a button, this valuable content can be shared to all staff, or specific groups. For example, we recently had a teacher share a video on immersive reader,” he tells us.

“Teachers are no longer working in isolation – they’re sharing their resources, skills and knowledge. Even when the pandemic is over, we must make sure this kind of collaboration continues.”

Here’s a video featuring the staff and students at Wilberforce College, talking about how Microsoft 365 has transformed learning.