Tag Archives: Time Management

Quick TIP | Add Timer to a Quiz in Microsoft Teams Assignments

MS Forms is an excellent way to make quizzes to test your students. The latest MS Teams update makes setting up timers in forms super-easy. This blog post shows you how to do just that, saving you time in the classroom, leading to a smoother learning experience for your students.



Set timer in Microsoft Forms

Previously, timers had to be added within Microsoft Forms. Now they can be set up in Assignments within Teams.

  • 1. Attach a form/quiz to your assignment.
  • 2. Tap on the attached form/quiz to open it.

Select a quiz or form in Assignments in Microsoft Teams

  • 3. This takes you into Microsoft Forms. Hit the three dots in the top right-hand corner of the window.
  • 4. Select Settings.

Settings for a form or quiz in Microsoft Teams Assignments

  • 5. Scroll down to the Options for Responses section.
  • 6. Tick the box next to Set Time Duration.
  • 7. Choose How Many Minutes you’d like to give your students to fill out the form/complete the quiz.

Set time limit for timer in Assignments for Microsoft Teams

Set timer in assignments

  • 1. Open the assignment.
  • 2. Add a form to the assignment.
  • 3. Hit the Drop-down Menu next to the Timer Icon.
  • 4. Select the desired form/quiz time limit.

Set timer settings from Assignments page in MS Teams

Timer from students’ perspective

Desktop view

A time limit is now displayed at the start of the quiz/form.

Timer now shows in forms or on a quiz in Teams

After the student selects Click to Start, the timer will begin the count down at the top of the forms window.

Student view desktop form quiz Teams timer

Mobile view

Like the desktop view, on a Mobile Device, the timer will still be displayed at the top of the screen, even if the student scrolls down the page.

Mobile view student forms assignment quiz MS Teams timer

The students also have the option to minimise the timer using the small arrow if they find the timeline distracting.

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Microsoft Teams’ latest update simplifies the process of setting up timers for forms/quizzes, saves teachers time and boosts classroom efficiency.

Contact Cloud Design Box to find out how we can help you improve collaboration and communication with an intranet.

Schedule Chat Messages in Microsoft Teams

Microsoft Teams now enables users to schedule chat messages. Scheduling chat messages enables users to plan when chat messages will be sent ahead of time. This feature:

  • Increases flexibility of time management.
  • Minimises interruption of busy coworkers.
  • Avoids disrupting coworkers outside of work time.

    • This article will guide you through scheduling Teams chat messages and demonstrate how these messages are received by the recipient.



    Scheduling Chat Messages in Teams

    In order to schedule a message in Microsoft Teams, simply:

      1. Type your message in the chat window.
      2. Right click on the send button.

    Right click send in chat

      3. Select the desired time and date of the scheduled message. You can schedule a message up to a week in advance and select send times at half an hour intervals.

    Select date

    Select time

      4. Tap Send at Scheduled Time.

    Send at schedule time

      5. Blue text detailing the chat message’s scheduling information will appear in the chat window.

    Blue text appears

      6. Hit the send button.
      7. You’ll know that the chat message has been scheduled by the presence of the clock icon next to the scheduled message.

    Three dots edit

    Editing Scheduled Messages in Teams

    If you need to edit scheduled messages before they’re sent, it can be easily edited before or after scheduling has been completed.

    Editing Scheduled Messages Before Completing Scheduling

      1. Tap the blue text in the chat window.

    Blue Text showing scheduling information

      2. Select the desired time and date of the scheduled message. You can schedule a message up to a week in advance and select send times at half an hour intervals.

    Select date

    Select time

      3. Hit close.
      4. Tap send.
      5. You’ll know that the chat message has been scheduled by the presence of the clock icon next to the scheduled message.

    Three dots edit

    Editing Scheduled Messages After Completing Scheduling

      1. Hit the three dots next to the scheduled message.
      2. Select Edit.

    Three dots edit

      3. Tap inside the chat window and edit the message.
      4. Select the tick button when you’re happy with the edits. Select the cross button if you want to cancel the edit’s you’ve made.

    Tick and cross buttons

      5. You’ll know that the chat message has been scheduled by the presence of the clock icon next to the scheduled message.

    Three dots edit

    Deleting your Scheduled Message

    Inevitably, there’ll be times when scheduled messages will need to be deleted. Fortunately, this is also very simple to achieve:

      1. Hit the three dots next to the scheduled message.
      2. Select Delete.

      3. Tap Okay.
      4. Alternatively, tap the blue text and select cancel scheduled time to cancel the sending of the message.

    Cancel scheduled time

    What does the Recipient see?

    The recipient won’t see your message until the scheduled time and date.

    Recipient view before scheduled message is sent

    Recipient view after scheduled message is sent

    The message looks the same as a sent message that wasn’t scheduled. The recipient will also be able to see if the message was edited before it was automatically sent. There is nothing that indicates whether the message was scheduled or not.

    Conclusion

    Scheduling chat messages in Microsoft Teams gives you more control over your time. It also avoids interrupting busy coworkers, such as those in meetings or calls, and also avoids disturbing coworkers outside of working hours.

    Contact Cloud Design Box to find out how we can help you improve collaboration and communication with an intranet.