Tag Archives: Students

Helping Microsoft Teams and SharePoint Work Better for your Teachers, School and MAT – Free Webinars and Training

Arbor MIS is partnering with Cloud Design Box to host three free training sessions specially designed for schools, academies and multi academy trusts who are using, or planning to use, Microsoft Teams to deliver blended learning for their students.



Arbor MIS works with over 1,250 primary, secondary and special schools in the UK, making it one of the fastest-growing MIS communities in the country. Helping staff accomplish more, work collaboratively and stay connected on the cloud, Arbor works closely with the Department of Education and Local Authorities to provide tools that save schools time and money.

We work with Arbor to help our customers enjoy more flexibility to set work, collaborate and share resources for their classes; their technology and data helps us to provide access to Class Teams, Class Notebook and centralised subject Teams through an easy-to-use class dashboard.

We’re thrilled to offer three sessions that will take place on Teams across two days, from Tuesday 24 to Wednesday 25 November.

Planning Long Term User Adoption of Microsoft Teams in Schools and MATs

The first session, taking place at 10am on the Tuesday will centre around helping schools with user adoption and planning for the long-term.


Planning Long Term User Adoption of Microsoft Teams in Schools and MATs

It’s perfect for you if you have already adopted Teams but need a hand getting students and staff on board and using the technology. We’ll discuss ways in which you can get started, as well as how you can develop a long-term plan to make the most out of the suite of tools.

Cloud Design Box hosted this at the Department for Education’s EdTech Festival earlier in 2020 and it went down well with school leaders and MATs who needed a clear plan of action to succeed with the software.

Blended Learning for Primary Schools with Microsoft Teams

Specifically built for Primary Schools, this webinar will provide you with a solid foundation of using Teams to deliver learning in and outside of the classroom, for example, using Class Notebook to host and online lesson and making the most out of the conversation features in Teams. This session will take place at 3pm on Tuesday 24 November.


Blended Learning for Primary Schools with Microsoft Teams

Centralising Resources and Reducing Teacher Workload using Microsoft Teams

We know this year has been tough on teachers, who have had to quickly increase their workload to provide digital and online resources for their classes.


Centralising Resources and Reducing Teacher Workload using Microsoft Teams

Tuesday afternoon’s session has been developed with overworked teachers in mind, who are struggling with Teams. We’ll show you some time-saving ways that you can centralise and improve your resources with Teams. This session will take place at 1pm on Wednesday 25 November.


All our webinars are open to anyone working within a school, academy or multi-academy trust. To sign up for any of the sessions, please fill out this form with your details and you’ll be send an email invite to join us in November.

Global Insights for Measuring Student Engagement with Microsoft Teams

During these difficult times, blended learning has been critical in providing students with uninterrupted learning. The blended learning approach can provide an effective way of reinforcing face-to-face learning with online resources and interaction.

However, it can be difficult especially with students working remotely and it is a challenge for the school to identify students who are not engaging well. Microsoft Teams Insights can help in providing detailed information on student engagement.

In these video guides, we take you through adding the insights tab to Class Teams and how to use it to track student usage, assessment trends, digital activity and much more.

In the first video, we look at new global insights app to measure student engagement across all class teams.



In the video below, we look at a more detailed view of the class breakdown and some custom analytics that we can also add into your tenancy.



You can find out more information on Cloud Design Box and how we can help your school get the most out of Microsoft Teams on our website.

Archived Class Teams – Where have they gone?

During the academic year rollover process in Microsoft School Data Sync, schools can choose clean-up actions for their old class teams. The most popular and recommended clean-up action is “Archive”. It’s much easier for teachers and students to see current teams when they login.

The archived teams appear to vanish leaving the user with all the current classes for the new academic year.

However, they have not disappeared, and the teacher/student can still access the team in read-only mode.

In the video below, Darren Hemming from Cloud Design Box shows you how you can access archived classes from previous academic years.



Cloud Design Box customers can benefit from an option in class dashboard to switch back to a previous academic year.

Class Dashboard Archived Teams

Talk to the team at Cloud Design Box if you need help with Teams for education.

Insights and Analytics in Class Teams

In this video guide, we take you through adding the insights tab to Class Teams and how to use it to track student usage, assessment trends, digital activity and much more.



You can find out more information on Cloud Design Box and how we can help your school get the most out of Microsoft Teams on our website.

Teacher Guide to Presenting Remote Lessons using Microsoft Teams

In this video and guide we show you the best way to start an online lesson in Microsoft Teams. Follow the tips below if you want to control presenters and have more control over the video conference.



Tip 1 – Create your lesson in the calendar view

Creating your lesson in the calendar rather than directly from your class team channel gives you a number of benefits including:

  • Sends out an email invitation to all students
  • If students accept the invitation it will add it to their own personal outlook calendar providing structure to their day.
  • You can stop students from being presenters (and some of the disruption they could cause)

When creating the calendar invite, there is no need to add the students individually, you just need to select the class as shown below.

Schedule Lesson

Tip 2 – Stop students presenting

By default, students are also presenters which means they can share their screens and kick others out of the meeting. This may disrupt the lesson, but you can change this setting!

Save the calendar meeting and wait for it to finish setting up (it becomes bold in the calendar view).

lesson entry

Once you go back into the calendar item, you will see there are additional menu items for controlling the meeting options.

Meeting options

Select “Meeting options” and then change the presenter to “Only Me” and press “Save”.

Presenter options

Tip 3 – Mute microphones

The first 4 students who join the meeting will have their mics unmuted, use the “Mute all” button at any point during the lesson.

Mute all

Tip 4 – Share screens

Use the share button to share your screen or present an application or file.

Share screen

Tip 5 – Mention that the lesson is about to start

Mentioning the class will send them an instant notification in teams. Use it to notify them that the lesson is about to start.

Mention

Tip 6 – Record the lesson

Some students may not be able to make it to your lesson in time. Ensure no one misses out and that they can use it for revision purposes by recording the meeting.

record lesson meeting

We hope you find these tips useful. Good luck with your online lessons!

Student and Parent Guide to Microsoft Teams

We have made a quick video guide for students and parents about using Microsoft Teams from home during this time of remote learning. We hope you find it useful!



Useful PowerShell Scripts for Managing Classes in Microsoft Teams

So, you have school data sync setup and all of your class teams have been generated in Microsoft Teams. Teachers are eager to start using it for extending the classroom or remote learning. Teachers then realise that students can do things that they were not aware of and request for some rights to be restricted.

Here is a list of useful PowerShell scripts to help you manage some of the most common issues that schools face.

  • – Allow teachers to delete student messages
  • – Stop students emailing the class group
  • – Disable chat for students
  • – Calling and Live Event Policies

Allow teachers to delete student messages

It’s surprising that this is not enabled as standard. Owners in class teams cannot delete member messages unless a custom message policy is set.

Create a messaging policy in the Teams Admin centre

Create a new messaging policy and select “Owners can delete sent messages”

Create custom message policy in Teams
Owners can delete messages
Apply Custom Message Policy using PowerShell
 

This needs to be run as a global admin. The variables at the top of the script should be changed to the AAD (or synced AD) group that you want to apply the messaging policy to and the message policy name.

#Variables to change - add the AAD group and custom message policy name here
$ADSecurityGroupNameToApplyPolicyTo="All Teachers"
$customMessagePolicyName="CustomTeacherMessagingPolicy1"

# Install AzureAD PowerShell if you don't already have it - commented out below
# install-module azuread

#Import modules if you haven't already
Import-Module SkypeOnlineConnector
Import-Module AzureAD

#Connect to Skype and Azure AD
$userCredential = Get-Credential
$sfbSession = New-CsOnlineSession -Credential $userCredential
Import-PSSession $sfbSession
Connect-AzureAD -Credential $userCredential

$GroupUsers = Get-AzureADGroup -ALL $true -Filter "DisplayName eq '$ADSecurityGroupNameToApplyPolicyTo'" | Get-AzureADGroupMember -ALL $true | select mail
 
foreach ($GroupUser in $GroupUsers)
{
	$userEmail=$GroupUser.Mail
	write-host "Processing $userEmail"
	Grant-CsTeamsMessagingPolicy -PolicyName "$customMessagePolicyName" -Identity "$userEmail"
}

Stop students emailing the class group

Once a student receives a welcome message into a group, they may reply back to it or find it in the address list and start a large group email.

In the script below connect to Microsoft Exchange PowerShell. You should update the variables with an AD security group for students to apply the policy to. To ensure you only apply this to the relevant teams, use the wildcard search to filter them. In this example we are assuming teams have been named in a format of SchoolCode-AcademicYear-ClassName so we can set the wildcard to only apply this setting to Teams starting with SCH-2019.

######Replace the following variables if necessary##########
$studentADSecurityGroup ="All Students"   #AD Group for all students
$wildcardsearch="SCH-2019*"                #Wildcard for Teams display name - Search for Teams beginning with ....  
###########################################################

$MyCredential = Get-Credential
$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://outlook.office365.com/powershell-liveid/ -Credential $MyCredential -Authentication Basic -AllowRedirection
Import-PSSession $Session -AllowClobber
$groups = Get-UnifiedGroup -ResultSize 20000 -SortBy DisplayName -Identity "$wildcardsearch" | Select DisplayName,WhenCreated,Id
 
foreach ($group in $groups)
{
    $teamName = $group.DisplayName
    Write-Host "restricting group emails on $teamName for $studentADSecurityGroup"
    Set-UnifiedGroup -Identity "$teamName" -RejectMessagesFromSendersOrMembers "$studentADSecurityGroup"
}

Disable chat for students

Teams is a safe environment for students to chat, chats can be audited and monitored more closely than if they where to use WhatsApp or snapchat outside of the school systems. However, there are some situations where it might require turning off for safeguarding reasons.

Create message policy in Teams admin centre
Teams message policy

Click “Add” to create a new message policy and turn off the chat setting.

Turn off chat for students


Apply Custom Message Policy using PowerShell

This needs to be run as a global admin. The variables at the top of the script should be changed to the AAD (or synced AD) group that you want to apply the messaging policy to and the message policy name.

#Variables to change - add the AAD group and custom message policy name here
$ADSecurityGroupNameToApplyPolicyTo="All Students"
$customMessagePolicyName="CustomStudentMessagingPolicy1"

# Install AzureAD PowerShell if you don't already have it - commented out below
# install-module azuread

#Import modules if you haven't already
Import-Module SkypeOnlineConnector
Import-Module AzureAD

#Connect to Skype and Azure AD
$userCredential = Get-Credential
$sfbSession = New-CsOnlineSession -Credential $userCredential
Import-PSSession $sfbSession
Connect-AzureAD -Credential $userCredential

$GroupUsers = Get-AzureADGroup -ALL $true -Filter "DisplayName eq '$ADSecurityGroupNameToApplyPolicyTo'" | Get-AzureADGroupMember -ALL $true | select mail
 
foreach ($GroupUser in $GroupUsers)
{
	$userEmail=$GroupUser.Mail
	write-host "Processing $userEmail"
	Grant-CsTeamsMessagingPolicy -PolicyName "$customMessagePolicyName" -Identity "$userEmail"
}

Calling Policies

Calling policies can be used to configure what can and can’t be done by users when calling on Teams. An example of this might be for preventing students from calling on Teams.

Calling policies can be found under Voice as shown below:

Calling Policies

These are the settings that can be applied:

Teams Calling Policy for Students

This is how we apply a calling policy:

#Variables to change - add the AAD group and custom message policy name here
$ADSecurityGroupNameToApplyPolicyTo="All Students"
$customMessagePolicyName="CallingPolicyForStudents"

# Install AzureAD PowerShell if you don't already have it - commented out below
# install-module azuread

#Import modules if you haven't already
Import-Module SkypeOnlineConnector
Import-Module AzureAD

#Connect to Skype and Azure AD
$userCredential = Get-Credential
$sfbSession = New-CsOnlineSession -Credential $userCredential
Import-PSSession $sfbSession
Connect-AzureAD -Credential $userCredential

$GroupUsers = Get-AzureADGroup -ALL $true -Filter "DisplayName eq '$ADSecurityGroupNameToApplyPolicyTo'" | Get-AzureADGroupMember -ALL $true | select mail
 
foreach ($GroupUser in $GroupUsers)
{
	$userEmail=$GroupUser.Mail
	write-host "Processing $userEmail"
	Grant-CsTeamsCallingPolicy -Identity "$userEmail" -PolicyName "$customMessagePolicyName"
}

Live Event Policies

Live Event policies might be used restricting who can attend or record them live events.

Live event policies can be found under Meetings as shown below:

Live Event Policies

These are the options when setting up a Live Events policy.

Teams Live Event Policy for Teachers

This is how we apply a Live Event policy:

#Variables to change - add the AAD group and custom message policy name here
$ADSecurityGroupNameToApplyPolicyTo="All Students"
$customMessagePolicyName="LiveEventPolicyForStudents"

# Install AzureAD PowerShell if you don't already have it - commented out below
# install-module azuread

#Import modules if you haven't already
Import-Module SkypeOnlineConnector
Import-Module AzureAD

#Connect to Skype and Azure AD
$userCredential = Get-Credential
$sfbSession = New-CsOnlineSession -Credential $userCredential
Import-PSSession $sfbSession
Connect-AzureAD -Credential $userCredential

$GroupUsers = Get-AzureADGroup -ALL $true -Filter "DisplayName eq '$ADSecurityGroupNameToApplyPolicyTo'" | Get-AzureADGroupMember -ALL $true | select mail
 
foreach ($GroupUser in $GroupUsers)
{
	$userEmail=$GroupUser.Mail
	write-host "Processing $userEmail"
	Grant-CsTeamsMeetingBroadcastPolicy -Identity "$userEmail" -PolicyName "$customMessagePolicyName"
}

Office 365 User Adoption Podcast Episode 10 – Virtual Lessons using Microsoft Teams

We’ve been asked by some schools facing part and full closure to create a podcast about delivering virtual lessons using Microsoft Teams.

In this podcast, we focus on using Microsoft Teams to provide remote lessons.

Darren Hemming, our Teaching and Learning Consultant, explains how these tools allow some continuation of learning, even if teachers or students are unable to get into school or are remotely located.



How do I create a virtual lesson using Microsoft Teams?

Step one is to start a video call to broadcast and record your lesson. You can do this via the general channel.

The idea is to replicate a lot of the things you would do normally in a real classroom, so don’t be put off by the technology.

Of course, virtual lessons are not the same, but the resources available in Microsoft Teams should help you continue to deliver quality lessons and resources to your class.

Once you start the call, you should mute the students. If you mute the first five that enter the video call, the rest are muted automatically.

That’s one thing you can’t do in a real classroom!

All jokes aside, this allows you to smoothly deliver the first part of the lesson; usually a presentation, demonstration or discussion about a specific topic.

If you have a Powerpoint Presentation, a Word Document or a video you’d like to show to the class, you can do so by sharing your screen as you talk through the content.

Meanwhile, if you have something physical to show your class, you can turn your webcam around to demonstrate. This is great for art teachers, design and technology lessons and science subjects.

How do I record a video lesson?

What’s brilliant about Microsoft Teams is that you can record your video lessons so that students can look back on them for future revision, or perhaps if some students can’t make the lesson at the time of delivery.

All recorded lessons can be stored in Microsoft Teams for both you and your students to rewatch at a later date.

Lesson Recording in Microsoft Steam

How do my students complete class tasks in Microsoft Teams?

Once you have delivered the lesson, it’s time to get students started on a task or project.

Students can use OneNote to take notes and complete any tasks or questions you assign them.

Teachers can view students’ individual notesdocuments, just as you would if you were walking around the classroom and looking over their shoulders.

If a student is having some issues, or simply not completing the work, you can message them individually to give support and guidance.

Likewise, if a student is struggling on a specific question, they can message the teacher in a private message, away from the eyes of the rest of the class.

However, we have seen a lot of collaboration between students, where someone asks a question to the class via the general channel and their classmates respond and support them with answers and suggestions.

Can I set up different channels or groups for my class?

There are two ways to set up channels in Teams – private and public. But there are endless ways in which you can use them when delivering virtual lessons.

We suggest the following as a starting point:

Private channels are great for dividing the class into groups, where they can receive different levels of support or work together on a specific project.

Meanwhile, public channels are typically used for dividing resources and lessons. For example, you could create a public channel for each topic you teach, and from here students can access key resources, rewatch video lessons and discuss assignment tasks.

How do I deliver a plenary or finish my virtual lesson?

You can finish the virtual lesson by opening up another video call to answer any final questions students may have.

Students’ work can also be presented to the rest of the class by sharing your screen as either individual students, or groups, discuss the work they’ve created.

Remember, if you record your video lessons, these can be stored where students can access them at a later time.

What are the main barriers of virtual lessons?

There is so much you can do with Microsoft Teams to create a quality virtual lesson for your students. But, we do understand that there are some challenges to delivering classes remotely.

One main barrier is ensuring all of your class has access to a connected device, such as a tablet or mobile phone.

A mobile phone isn’t ideal, but it is the most common. With a smartphone, students can still participate and listen to what is happening, but of course, some of the details may be difficult to see on such a small screen.

Training is also a barrier. We’d recommend going through a few practice runs when possible to make sure that everyone knows how to join a call and access Teams from their devices.

Not only is this great for you as a teacher, who may feel uncomfortable by delivering a lesson remotely, but also reinforces the learning for your pupils.

We wish you the best of luck in delivering virtual learning, and if you do have any questions, feel free to get in touch to see how we can help you.

Transform Student Engagement with Digital Ink

Guest post by Courtney Farrow with video by Tony Phillips

With 98% of classrooms now using computers, laptops and tablets, it’s safe to say that digital learning is here to stay.

However, many teachers still find themselves chained to their desktop computers, whiteboards and paper notebooks, unable to invest time and energy into making lessons more engaging, diverse and dynamic.

Does this sound familiar?

If so, Digital Ink in Microsoft’s Class Notebook could transform the way you teach.

Combining the traditional hand-written word with the power of digital technology, Digital Ink has improved the quality of the curriculum for 90% of teachers who have used it.

On top of this, schools say that Digital Ink saves time, increases engagement and class management, creates more personalised learning environments where students can get authentic, timely feedback from their teachers.

Today, we’re taking a closer look at some of the proven benefits of Digital Ink in the classroom.

Save time.

One of the main advantages of Digital Ink is that it saves time, which will probably be music to every teacher’s ears.

In fact, 67% of teachers who used the product said that it saved them precious time when preparing lessons, allowing them to access pre-prepared resources quickly, without having to redraw or re-write everything the class needs to see on a whiteboard.

One teacher explained:
“When I taught geometry and got to the question that nobody in the class understood, I had to stop the lesson and draw on the whiteboard. It took five minutes, and then I had to add labels. Only after all this, could I finally start talking about how to solve it.”

With Digital Ink, any lesson resources can be prepared in advance and reused over and over again, without having to erase and recreate it the next time you cover the topic.

Meanwhile, half of teachers have found that it saves time marking and grading pupils’ work. There will be more detail on student feedback with Digital Ink later in this blog post.

Improve the quality of lessons by unchaining the teacher from their desk

Most teachers who have used Digital Ink have said that it allows them to be anywhere in the classroom – without being tied to the front desk – enabling them to manage the class and engage the students in the work that’s appearing on the smartboard.

Thanks to the connectivity between student and teacher devices, children can be interacting with what is being displayed on the smartboard within seconds.

A more personalised learning environment.

Real-time collaboration between students and their teachers allows learning to continue outside of the classroom.

Around 50% of teachers have said that the technology increases the quality of communications with students.

Authentic and timely student feedback

Because of increased communication in and outside of the classroom, digital ink has transformed the way teachers give feedback to pupils.

You can quickly and easily annotate a piece of work, feeding back to students instantly and supporting them when they need it, rather than days after they need it.

As with all Microsoft Office 365 products, everything is saved automatically and in one place. One key benefit several teachers have pointed out is that Digital Ink lets teachers give feedback during the school day, or even during the actual lesson, rather than waiting until they get home.

In the video below, Cloud Design Box Founder Tony Phillips walks you through some critical uses of Digital Ink in the classroom, including student feedback and annotations, ink-to-text capability and solutions and steps for Math equations.



*All statistics and research mentioned in this blog post was taken from Digital Ink in the Classroom – Authentic, Efficient Student Engagement, an IDC InfoBrief, sponsored by Microsoft. IDC conducted a research study with 685 teachers who are using computers in the classroom to understand their classroom technology usage, and specifically how they are using Digital Inking devices.

Resources:

onenote.com/ink
digital ink in the classroom authentic efficient student engagement
White Paper: Power Digital Inking Classroom