Tag Archives: Student

How To Achieve More With Breakout Rooms In Microsoft Teams (Microsoft 365 User Adoption Podcast Episode 13)

Breakout rooms in Microsoft Class Teams launched in January 2021, allowing teachers to create sub-meetings within the main class meeting for students to work together in small groups and discuss their learning.

In this discussion, we’ve included everything you need to know about breakout rooms in Teams, from how to set them up to safeguarding and saving time.




Listen on Spotify

How To Set Up Breakout Rooms In Class Teams

It’s straightforward to set up breakout rooms in Class Teams.

You can set up a breakout room once the meeting is open in the desktop app by selecting the breakout room button.

start teams breakout room

We have a step-by-step guide on setting up breakout rooms in Class Teams here.

The teacher can manually allocate each student to a specific breakout room or allow Teams to decide automatically. It’s entirely your choice – many teachers prefer to manually assign students, but it might be quicker to randomly assign everyone.

Once a breakout room is open, the students are placed into the room after 10 seconds. Breakout rooms can also be renamed.

How To Save Time Setting up Breakout Rooms in Class Teams

Currently, breakout rooms cannot be pre-planned and must be created while you’re in a Class Teams meeting. However, there are several ways to get around this.

The first is to open the meeting early and set out the rooms, then exit the meeting until you need to return, i.e. at the time of the class.

The second is to create recurring meetings for your lessons. Once you set up your breakout rooms in your first recurring meeting, it’ll save those rooms and reallocate the same students to the rooms for the next lesson.

reoccurring mreeting

How To Structure Breakout Rooms in Class Teams

The structure of your breakout rooms depends largely on how you teach your class. Here are some common examples:

  • Pairs or small groups.
  • Mixed ability groups.
  • Small groups with a teaching assistant.
  • Similar ability groups – i.e. red table, yellow table.

Think about how you structure your physical classroom and how you would group together students and apply this to the online classroom.

Ideas for Breakout Rooms in Class Teams.

Like with real-life group work in schools, breakout rooms are a great way to engage students in a different way that simply listening to the lesson and completing individual tasks.

Our Teaching and Learning consultant Darren Hemming was formerly a Modern Foreign Languages Teacher and has some ideas on how he’d use breakout rooms to enhance learning:

“One way is to set up a jigsaw activity, where each group takes a specific area or topic and completes questions or a task around that topic. Each group can then be brought back into the main Class Teams lesson to present to the rest of the class,” says Darren.

“There’s also the possibility of putting students into groups to complete individual work, but the breakout room is there as a co-working space. So the students can be working on their tasks, whether that’s completing a set of questions or doing some artwork, and if they get stuck, they can ask for peer support.”

Darren also points out that breakout rooms are a great way to reduce distractions on a students’ screen. If their screen is filled with 30 people, they may be less likely to contribute and also get distracted by their whole class staring virtually back at them.

Smaller groups mean fewer distractions and a less daunting environment to ask questions and contribute.

Safeguarding Students in Class Teams Breakout Rooms.

Safeguarding issues, inappropriate behaviour and cyberbullying are common concerns among teachers and staff who are dipping their toes into the world of breakout rooms.

“Firstly, you need to set expectations and communicate with both students and parents about what type of behaviour is acceptable during online learning,” Darren adds.

“Whether students are being taught online or in the classroom, safeguarding issues crop up. But there are some ways teachers can use the technology to closely monitor what’s happening within each room, as well as encourage them to stay on task.”

Teachers can hop in and out of the breakout rooms unannounced, and by doing this regularly, you can make sure students are staying on track.

Breakout rooms can also be recorded, which may help deter students from getting distracted or behaving inappropriately. To do this, teachers need to join the breakout room and hit record, but when they leave the breakout room, Teams will continue recording.

Another step to take in terms of safeguarding is updating your online learning policy to include Class Teams and breakout rooms.

“It’s all about being clear with your students that the expectations online are exactly the same as they would be on school premises,” says Darren.

Keeping Students On Task in Class Teams Breakout Rooms.

The methods mentioned above on safeguarding in breakout rooms can also be applied to keep students on task and steer them away from distractions and off-topic conversations.

A key way to keep students on task in breakout rooms is to keep the sessions short. By injecting a bit of urgency into the breakout rooms – i.e. only opening them for a few minutes at a time, you can make sure students are focusing on the task and not getting bored, going off-topic.

“It’s difficult to discipline students if they’re behaviour isn’t appropriate when teaching an online class. But you can always take them out of a breakout room (or the main Class Teams area) and into a breakout room with only you and talk to them about their behaviour,” Darren suggests.

“Of course, if the behaviour becomes an ongoing issue, you can then decide to take it further through the usual processes of your school, whether that would be to talk to their form tutor, head of house and eventually parents/guardians.”

Other Things To Remember About Class Teams Breakout Rooms.

Here are some additional tips you need to know about breakout rooms in Class Teams:

  • When a student enters a breakout room, their mic is unmuted and they have the ability to share their screen and present. But when they re-enter the main lesson, they are muted and can no longer present.
  • Recordings of individual breakout rooms are only shared with the specific participants, not everyone in the class. The teacher can access them, if needed, via OneDrive.
  • Reminders and time warning messages can be sent by the teacher to all breakout rooms to communicate with the class.

Free Events For Schools Wanting To Achieve More With Microsoft Teams

Cloud Design Box and SalamanderSoft have partnered up to design and deliver three free webinars tailored to schools, academies and Multi Academy Trusts who are looking to make the most out of remote and blended learning with Microsoft Teams.

Throughout January and February, the training sessions are free to anyone who works at a school, college, academy or multi academy trust.

“We understand the pressure teachers have experienced during the last year, and with the new Covid-19 restrictions resulting in many schools juggling remote and in-classroom learning, it’s easy for them to feel overwhelmed and struggle to find the time to adapt lesson plans and materials,” says Tony Phillips, Founder of Cloud Design Box.

“Our sessions aim to show schools how to make the most of the digital tools available, avoid duplication of work, save time on admin and find more time to focus on their students.”

Below is an outline of each webinar:


Getting started with Microsoft Teams


Getting Started With Microsoft Teams – Thursday 28 January @ 10am

In this session, teachers can learn how best to use Teams to support home and blended learning with confidence, providing some actionable tips on how both staff and students can get started with Microsoft 365.


Planning Long Term User Adoption with Microsoft Teams


Planning Long Term User Adoption of Microsoft Teams in Schools and MATs – Thursday 28 January @ 3pm

When adopting any new technology, it’s crucial to bring everyone along on the journey with you – not just the tech-savvy members of staff.

Teams is no different. In this session, SalamanderSoft and the Cloud Design Box training team walk you through how to plan for long-term success with Teams, without leaving anyone behind.


Best Practices with Microsoft Teams


Best Practices with Microsoft Teams – Tuesday 2 February @ 10am

Specially-designed around overworked teachers who are struggling with Teams, this webinar demonstrates how you can eliminate additional work by collaborating on resources in a centralised location.

Department leaders learn how they can free up their staff’s time by using these tried-and-tested best practices.


Wilberforce College


Best Practices using Microsoft Teams with Wilberforce College – Wednesday 24 February @ 11am

Over the last year, Cloud Design Box has been working with schools and colleges across the country to support them with Covid-19 school closures and homeschooling through training and strategy sessions, as well as software set up and implementation.

One of these customers is Hull-based Wilberforce College:

“We realised that our students didn’t necessarily have access to lots of digital devices at home, and this was impacting on their ability to carry out independent work. We thought that by using one single platform where they could access all of their learning content on one app would be the best way forward. And that’s why we chose Teams and Cloud Design Box,” says Jonathan Butler, Assistant Principal (Teaching and Learning) at Wilberforce College.

“We’ve been looking for something like Teams for a long time and it’s changed the game for us during lockdown,” says Ashley Howe, STEM Faculty Head at Wilberforce College.

Wilberforce College using Microsoft Teams

Thanks to Cloud Design Box’s product and training, Wilberforce College has become the only educational institution in Hull and the East Riding to be awarded status as an EdTech DfE Demonstrator College.

“Without the help of Cloud Design Box, we would have never been in the position to achieve this,” says Jonathan Butler.

Cloud Design Box’s training sessions, up until now, have been primarily exclusive to existing customers. However, we are now opening up free places to anyone who works in a school and wants to develop their understanding of Microsoft Teams and how it can be used to deliver learning in and outside of the classroom.

Partner company SalamanderSoft supports Cloud Design Box’s product with its own technology and is looking forward to sharing their knowledge with teachers and school staff:

“It’s been a pleasure to work with Cloud Design Box over the past few years, and we’re very happy to be able to offer these sessions alongside them, to help schools get the most from Microsoft Teams as easily as possible,” says Jon Atkinson, Managing Director of SalamanderSoft.

To find out more about Cloud Design Box’s latest free and virtual events, please head to www.clouddesignbox.co.uk/events.

Microsoft 365 User Adoption Episode 12: Saving Teacher Time With Class Notebook

Our Office 365 User Adoption Podcast highlights real-life stories from schools, academies and Multi Academy Trusts on how they’ve successfully rolled out Microsoft 365, SharePoint and Teams to staff and students.

In this podcast episode, we spoke with Rachael Howarth, Vice Principal at Bradford Girls’ Grammar School and Business Studies teacher on how they’re using Microsoft 365 to support students’ learning and save teachers’ time, whether they’re working remotely or in the classroom.




Listen on Spotify

Bradford Girls’ Grammar School started using SharePoint in March and April 2020 when UK schools were forced to close due to the Covid-19 pandemic and subsequent lockdown.

“We started out using SharePoint, but from mid-May, we’ve been using Teams to improve the interaction between teachers and students,” explains Rachael.

“Since September, it has been a government requirement that anyone absent from school has immediate access to remote learning, so we adopted Class Notebook to achieve this in an efficient way.”

Rachael explains that the school decided it would be a lot easier if teachers planned lessons via Class Notebook so that they could use the resources in the classroom, as well as distributing them to students who were not in school, as well as another cover staff who required access to them.

“It’s been working really well. Students have access whenever they need to, and can go back and revise from these resources at a later date.”

An example of this in action is a Year 13 Business lesson Rachael shows us during the podcast.

Class Notebook

“Within this lesson, I have written down some instructions for students. If the lesson was recorded, I could link the video and there wouldn’t be a need for so many words here,” Rachael demonstrates.

“I have also added in links to YouTube videos and an audio recording of myself describing how this lesson fits into the rest of the A Level Business Studies course.”

Rachael explains how using links to videos is a great way to quickly share important learning resources without having to manually upload and embed resources multiple times. You can also do this with other files from your own OneNote, such as PowerPoint.

“We structure our files so that we have a centralised resource bank for each subject, then just reference or link to them in lessons rather than embedding and uploading those files for every single class. It saves a lot of time.”

The Grammar School has been making the most of centralised resources by allowing staff members to share and collaborate when creating learning materials.

“This has significantly reduced teacher workload. Our teachers have really appreciated being able to remotely co-author documents together and save time,” she continues.

“Centralising files in this way also allows department heads to check the quality and consistency of learning resources and – as an added bonus – we can instantly give our support and cover staff access to resources without manually having to send lesson plans and resources.”

Alongside Class Notebook, the school is also using Assignments.

“We keep our Assignments and Class Notebook separate so that students have an area to upload their classwork – any work that they complete during a lesson and therefore doesn’t have to be necessarily marked by a teacher. Meanwhile, they use Assignments for more formal, graded work,” Rachael shows us.

“Forms is also a really useful way to quickly quiz students and check their progress.”

As Darren Hemming, our Teaching and Learning Consultant, points out, having an online area where students can upload classwork enables the teacher to remotely walk around the classroom and look over students’ shoulders to check everyone is on track.

“Assignments has been a great way to instantly give digital feedback to students during Covid-19, without worrying about swapping pieces of paper back and forth between teachers and their classes.”

One challenge the school has faced during the pandemic is live teaching to students who are working from home.

saving teacher time with class notebook

“We’re located in a deprived area of the country and not all of our students have easy access to devices that they can work from. We’re lending students our spare devices and working with the government to provide as many tablets and laptops as possible, but the reality is some families still have to share one device between them,” Rachael tells us.

“Because of this, live teaching would not currently be possible if we had another school closure. Many students would be unable to attend timetabled classes and that’s why we’ve taken the approach of recording lessons and letting students access the videos and written materials at a time that suits them.”

During the beginning of lockdown, when some students only had mobile phones to work from, the school was able to work around this barrier by allowing students to take a photo of written work and upload it to Class Notebook.

“We’re now looking at setting up virtual drop-in sessions so students have access to their teacher on a regular basis to ask questions,” she points out.

“With the help of ongoing support and training, our students and staff have picked all of this up incredibly quickly. I’m looking forward to improving how we work and making it run even more smoothly.”

You can watch the full episode and the full podcast series on the Cloud Design Box YouTube channel. If you have any questions about adopting Microsoft 365, Teams and SharePoint in your school or organisation, get in touch with a member of our team right now.

Breakout Rooms in Microsoft Teams for Education

With breakout rooms in Microsoft Teams, the teacher can split the class into groups to work on shared tasks, projects, or even competitive challenges. Breakout rooms are private so students can have some one-on-one help from the teacher. As a teacher, you can jump into rooms to see how everyone is doing, give clarification or be help as required.

We have created a quick video guide below explaining how to setup and use the breakout rooms in Microsoft Teams.



Create some breakout rooms.

Create breakout rooms (only currently available in the desktop app) by selecting the new breakout room button.

breakout room button in teams

If students are already in the meeting, you can automatically populate rooms or choose the manual option to do it later.

Create new breakout rooms

Assign students to the breakout room.

Once students have joined the meeting, you can then assign them to breakout rooms by selecting the students and then clicking “Assign” before choosing a room.

Assign student to breakout room

Open a breakout room.

To send the student into a breakout room, you must first open the room. This can be done by selecting the menu on the room and clicking “Open Room”.

Open breakout room

Once the breakout room has been opened, students will automatically be moved into the room after 10 seconds.

Join a breakout room.

As a meeting organiser, you can jump into any of the breakout rooms. You may wish to do this to ensure students are on track and to answer any questions they have. To join a breakout room, select the menu next to the room and click “Join room”.

Join breakout room

To return to the main meeting, click the “Return” button.
Return to main meeting

Close breakout room.

When you are ready for students to finish working in their groups, you can close the breakout room and students will automatically join the main meeting again. You may wish to do this towards the end of the lesson so groups can share their findings with the rest of the class. To close a breakout room, select the menu next to the room and click “Close room”.

close breakout room

Reduce Your Workload and Deliver Outstanding Home Learning With These Free Webinars

Cloud Design Box is hosting five free virtual events in December and January, especially designed for teachers to help them make the most of Microsoft Teams and deliver outstanding learning to their students.

As Microsoft Global Education Training Partners with CPD-certified courses, we’re delighted to be partnering with two leading technology providers, who specialise in education – Novus and RivaNET.

Novus provides IT services to a wide range of schools, academies and multi-academy trusts, giving them access to market-leading technical services that are proven, dependable and reliable.

Meanwhile, RivaNET specialises in delivering enterprise-grade IT systems to UK independent schools and colleges, enabling them to deliver quality, innovation and excellence.

Below is a description of each event and how you can sign up for free.

Tailored to Secondary Schools and Academies

Best Practices with Microsoft Teams – Tuesday 1 December 2020 1pm-2pm

Delivered in partnership with Novus, our first event has been specially-designed around overworked teachers who are struggling with Teams.

Learn how to eliminate additional work by collaborating on resources in a centralised location.

Department leaders learn how they can free up their staff’s time by using these tried-and-tested best practices.

Centralising Resources and Reducing Workload using Microsoft Teams – Tuesday 19 January 2021 – 2pm-3pm

Focusing on how department leaders can centralise resources in one, accessible location, this session is perfect for those who want to learn more about collaborating in Teams.

The Novus and Cloud Design Box training team guide you through how to best centralise your resources in Teams in a way that reduces teacher workload.

Planning Long Term User Adoption Strategy for Microsoft Teams in Schools and MATs (Multi Academy Trusts) – Tuesday 19 January 2021 – 3pm-4pm

When adopting any new technology, it’s crucial to bring everyone along on the journey with you – not just the tech-savvy members of staff.

Teams is no different. In this session, Novus and the Cloud Design Box training team walk you through how to plan for long-term success with Teams, without leaving anyone behind.

Tailored to Independent Schools

Introduction to Microsoft Teams powered by Cloud Design Box and RivaNET – Thursday 3 December 2020 10am-11am

Blended learning has played a crucial part in providing students with uninterrupted learning this year. The blended approach also provides an effective way of reinforcing face-to-face learning with online resources and interaction.

In this session, discover how to best use Teams to support home learning confidently.

Save time and get more out of Microsoft Teams powered by Cloud Design Box and RivaNET – Thursday 14 January 2021 – 3pm-4pm

For many schools, moving to Teams has been an incredible culture change and also increased the workload of teachers.

This session demonstrates how you can save time and avoid duplicating work when creating quality online resources that can be re-used year after year.

If you sign-up but cannot attend, they will send you a video recording of the session. Feel free to share these links, anyone can sign-up.

Cloud Design Box solutions

In addition to the free events, we have provided some information below about the benefits and features Cloud Design Box add into Teams and SharePoint. If you would like any further information or would like to arrange a demo, visit the website https://www.clouddesignbox.co.uk.

Saving time for teachers

Central Resource areas help teachers reuse department resources from within each class and assignment.

A clear long-term strategy

Our program of rollout, training and follow up provides the school with a long-term strategy to succeed with Microsoft Teams.

Building confidence with new technology

Interactive online CPD certified courses for small groups of staff with a dedicated trainer so staff can gain confidence and embrace a new way of working. Creating and sharing quality resources in the cloud is no longer exclusive to tech-savvy teachers.

Easy-to-use

A global personalised menu for easy clear navigation into Teams and sites, even for beginners.

easy to use

Saving costs for schools

Large long-term savings when refreshing hardware and licensing. Potential to replace other third-party software packages into a single system.

Work with your current Teams or build you new ones

Already have Teams?

If you already have Teams and Microsoft School Data sync through another provider, we can integrate with that data directly without additional MIS integration causing no disruption.

Don’t already have Class Teams?

We can integrate with most UK MIS providers to sync class team membership using Microsoft school data sync.

Features in more detail

Replace school network drives

Create long-term storage areas in Teams and SharePoint for non-curricular shares currently on the school network. Saving costs and getting all the benefits of moving to the cloud.

Staff subject analytics

Ensure no one is left behind using the staff assignment analytic tool. Department leaders can track how often each department is setting assignments.

Staff Subject Analytics

Keep track of departments

Heads of department can easily keep track of the quality of resources being used in classes using centralised resource areas.

Staff department team

One version of the truth

Resources are centralised to avoid duplication of work. No need to upload resources for every class team you teach each academic year!

Students can drop off work

Each student in the class has an individual private folder and the class teacher can provide regular feedback on live documents.

Student Teams drop off folder

Departmental meetings and chat

A place for departments to meet online and share best practices.

Publish resources

A SharePoint intranet to help you publish resources such as policies and news throughout the whole school.

SharePoint intranet

Manage your own Teams

We provide a self-service tool to create teams and sites.

Contact us for a chat:

Email: info@clouddesignbox.co.uk
Website: https://www.clouddesignbox.co.uk/contact
Telephone: 01482 688890

Free Online Event for Educators from Microsoft Global Training Partners Cloud Design Box

Book Your Place on our Free Training Sessions for SharePoint and Microsoft Teams

Cloud Design Box Announced as Microsoft Global Training Partners

We’re thrilled to announce that Cloud Design Box is a Microsoft Global Training Partner and CPD Certified.

Microsoft Global Training PartnerCPD certified

To celebrate, we are offering three, free workshops for schools and multi-academy trusts on using SharePoint and Microsoft Teams to enrich learning.

Being named as a Microsoft Global Training Partner is a huge achievement for us – Microsoft chooses companies who share its mission in enabling educators to embrace the power of technology and empower every student to achieve more.

To attain this certification, the team has worked with Microsoft and undergone the official Microsoft Training Programme, learning how to further support schools and helping them to leverage technology.

Cloud Design Box now appears on the Education Training Providers area of the Microsoft website and can deliver services and training on Microsoft’s behalf.

CPD Certified Courses

Meanwhile, we’re equally pleased to be CPD certified. This certification helps us continue to deliver quality and trusted training resources to educators around the world.

Any teachers attending our training courses at school will get a CPD certificate afterwards.

Free Global Training Event 18th June 2020

On Thursday 18 June, we’re offering three free virtual workshops for schools, focusing on SharePoint and Microsoft Teams.

The first workshop takes place at 10am and centres around setting up assignments using Microsoft Teams. Lloyd and Darren will walk you through how to set assignments to your class members, use rubrics and mark work.

Free workshop setting assignments in Teams

After a short break for lunch, we’ll return at 1pm with a session on using SharePoint to organise long-term resources.

Our team will show you the power of centralising your long-term class resources that can be stored, shared, co-authored and added to every year.

Free workshop using sharepoint for centralising resources

Finally, at 4pm, we’ll round off the day with a workshop on getting started with Microsoft Class Teams.

Many teachers have been using Teams to connect with their classes over the past few months. We’ll be showing you how to extend this further and get the most out of the platform with conversations, assignments and online lessons.

Free workshop getting started with Microsoft Class Teams

All workshops will be hosted via Microsoft Teams because we’re passionate about using the products we work with and sell.
To register your interest for any of the workshops, please fill out this form.

Student and Parent Guide to Microsoft Teams

We have made a quick video guide for students and parents about using Microsoft Teams from home during this time of remote learning. We hope you find it useful!



Office 365 User Adoption Podcast Episode 9 – What is an MIE Expert and how do I become one?

In this podcast episode, we’ve taken a different approach. Instead of focusing solely on a school’s user adoption methods, we’re looking at how the process can be made easier when you have a Microsoft Innovative Educator (MIE) in your ranks.

But what exactly is an MIE Expert and how can your school, multi-academy trust or organisation get one?

We spoke with Elaine Topham, Senior Learning Technologist at Grimsby Institute, MIE Expert and one of six UK-based MIE Fellows.



“An MIE is someone who has nominated themselves to join the Microsoft community of educators that work with Office 365,” Elaine tells us.

“The MIE Status recognises those who are using the latest Microsoft technology in their schools and classrooms to better learning and student outcomes.”

Elaine’s journey to becoming an MIE Expert is an incredible one:

“I’ve always been quite interested in technology; however, I didn’t have the best start – I left school at 15 with no qualifications, so it was quite difficult getting into work,” admits Elaine.

In 2001, she landed a work placement at Grimsby College, working with IT technicians to install computers around the campus and also supporting students who were studying Level 1 and Level 2 IT qualifications.

Several years later, she began working at community learning centres, supporting people who were also completing the IT course:

“I loved this role because it gave me the opportunity to work with people who had perhaps never used digital before – it was a really rewarding job.”

Elaine joined Grimsby Institute in 2010, working as a tutor and teaching IT Functional Skills to students.

“I spent five years in that role, but by this point, I felt that my skills were best suited to supporting teachers in grasping digital. For me, this has a big impact on the students’ learning experience,” she continues.

Today, she oversees the work that the innovation team does, administering VLE and ensuring all their staff have the right training and support they need to do their jobs well.

“Our goal is to make sure our staff are supported and can meet the demands of digital.”

Her recognition as an MIE came about after she was encouraged to apply for the programme by her manager:

“I hadn’t heard of the scheme before, but I looked it up and decided to apply. I put a lot of effort into my application, including all the ways I use Microsoft in my job.”

Elaine was accepted and has been an MIE Expert for almost four years now.

“You have to apply each year, answering questions about why you feel you’re an MIE, what tools you use, and how you share your knowledge beyond the classroom.”

The Microsoft Innovative Educators programme is all about building a community of educators that are willing to share best practice and techniques, so a lot of the benefits revolved around this powerful and well-connected community.

When you’re an MIE, you have a monthly connection call via Microsoft Teams with other MIEs, as well as being kept in the loop about early releases, product demonstrations and new features.

“It’s a global programme, so you get to meet and talk with people from all over the world and learn how they’re using technology in their roles as educators,” enthuses Elaine.

“Because we’re speaking regularly with Microsoft, we also get to guide some of the development of the products, letting them know what works best for us, what doesn’t and what we’d like to see next.”

As Elaine explains, having this kind of insight into the digital tools used throughout your school is invaluable:

“Digital moves so quickly, so being an MIE offers me a quicker way of getting the knowledge I need to be able to pass it onto the staff and students at Grimsby Institute. I’m able to know what’s coming out soon and even shape the future of some of the products to improve the learning experience of our students.”

You can find out more about being a Microsoft Innovative Educator here:
MIE Programs
MIE Expert Applications

There is no limit to the number of MIEs you can have at one organisation, anyone can apply and it’s completely free.

Setting Assignments in Microsoft Teams for Education

Homework has many benefits for students including learning how to work independently, staying organised and taking responsibility for their part in the educational process. It also gives them a chance to review the lesson and go over the material again.

Assignments give teachers the ability to track student progress and to see if the student understands the lesson content.

Microsoft’s Office 365 now provides another educational tool in their arsenal of productivity apps. Teams is a collaboration tool for your classes with the ability to have discussion threads, document sharing, class notebooks (see my previous post) and assignments.

In this post I’m going to focus on the assignment aspect of teams. You can follow the video guide or the blog post below, I hope this helps you get the most out of Microsoft Teams!



How to view assignments for your class

Inside your class, click on the “Assignments” tab to view a timeline of all the set assignments for this group.

Assignments

You can select either a horizontal or vertical timeline view of the assignments using the view selector (highlighted yellow below).

Microsoft Teams

How to create a new assignment

To start setting work for students, click the “New assignment” button.

New Microsoft Teams Assignment

You are then prompted to enter the details of the new assignment

Fill in assignment details Microsoft Teams

  • Assign to: Select which classes to assign to (you can set it to more than one of your classes here!)
  • Title: This is the title of the assignment.
  • Instructions: Include a description here to help the student complete the assignment.
  • Due date and time: When the assignment becomes late (you have the option to allow late hand-in below)
  • Late turn-in allowed: If this is enabled, students can still hand-in work after the due date. This is required if you are using class notebook pages.
  • Points: Turn this on to allow a mark allocation. Currently these are only available as a number score.

Documents can be added from OneDrive, your computer or from the OneNote Class Notebook. We are hopeful that SharePoint and other class teams will be added to this soon! There are two options for attaching these resources.

Attach reference materials

These documents are for the student to view as part of the assignment. You might include a PowerPoint, links to useful websites, etc.

Specify what students will turn in

Documents uploaded in this section can be edited by the student and submitted back as part of the assignment. This is particularly useful for things like worksheets.

When you have finished the assignment, you can either save it as a draft or assign it to the class. As soon as this is assigned to the class, it will appear in their assignment timeline and they will get a notification on their team mobile and desktop apps.

Assign to students button

How to review completed assignments

Use the review button to bring up the assignment timeline and assignment submissions.

review assignments

Select the relevant assignment from the timeline to show the student work.

Mark assignments

Each student has:

  • Student work: Links to files that the student has returned.
  • Date turned in: The date and time that the student submitted their assignment.
  • Feedback: Some written feedback for the student.
  • Points: If you have chosen to enable this in your assignment, you can give the student a grade.

Students will not be able to see your feedback or grade until the “Post” button is clicked.

Post Grades and Marks

Click the “Export to Excel” button to download a spreadsheet of the assignments.

Export to Excel from MS Teams
Grade export from Microsoft Teams

The grades spreadsheet shows all the assignments set to this class over the school year. It optionally shows grades, if enabled per assignment. No more manual marksheets! You could use this data to import or fill in MIS marksheets quicker.

Mobile Apps

One of the best ways to engage with students both inside and outside of school using Teams is to encourage them to use the mobile app. Students get instant notifications of any mentions, homework or graded assignments.

Microsoft Teams iOS and Android App

Teams automation and customisation

Teams is free for schools, check you have the license enabled to start using it. At Cloud Design Box, we can provision teams from MIS data and create an engaging and simple dashboard to access team data in SharePoint. We can also create student folders inside team sites and extend the experience even further, making it easier and increasing student and teacher engagement. You can find out more information on our website https://www.clouddesignbox.co.uk/.

Cloud Design Box Class Cards