Tag Archives: SharePoint

Using document templates in SharePoint (365 and on premise)

Document Library Templates

Each content type in a document library can be assigned an individual document templates. In the document library below, two different content types have been added, each with a different template.

Tony is here

To edit the word templates, open the site in SharePoint designer 2013.

SharePoint Designer

Open the document library.

SharePoint Designer

In the content types section, open the content type (in this case it is called Policy).

Content Types

In the ribbon select “Edit Document Template”.

Edit Template

This will allow you to create a dotx document which will be the template for this particular content type in this library. Once the template has been saved, it will be available as the main template for the content type.

Select Document

When users create a document using the Policy content type from the new menu, it will prompt them to enter a name for the new document.

Name Document

Please note that currently, the new templates will only open in Office Web Apps (online) if using Internet Explorer. Other browsers will prompt to open in the client application.

Office web Apps online

Troubleshooting Office Web App Farm Installations

New functionality in Microsoft Office Web Apps is the preview feature in search (see below). Setting up a separate farm for Office Web Apps is a great way to improve performance and make a scalable solution but it can bring up some new technical challenges. A couple of the most common issues are listed below.

Web Apps Search Preview

Do the internal and external URLs of the Web Apps Server resolve from the SharePoint server?

Test: https://webapps.contoso.com/hosting/discovery
Should return XML without certificate error

Test: https://WebAppServer01.contoso.com/hosting/discovery
Should return XML without certificate error

Certificate Error?

When setting up the web apps farm, a SAN certificate needs to be specified with both the internal URL and the external URL (see below). Wildcard or single host certificates will not work.

SAN Certificate
404 not found?

Both the SharePoint and Web App server need to see each other. Make sure that internal DNS is setup for the external web app address. Run ipconfig /flushdns on the SharePoint server. The SharePoint server needs to resolve both addresses internally.

The Web Apps server also needs to have an entry for the SharePoint site URL. Ensure that the SharePoint site has an internal DNS entry and flush the DNS on the web apps server. Browse to the SharePoint site on the web apps server to ensure that it can see the site without any certificate errors.

How to enable blob cache for SharePoint 2013 image renditions

One of the new features of SharePoint 2013 is the image renditions. When configuring this you may find the following error:

The blob cache is not enabled in this web application. Image renditions will not be generated until the blob cache is enabled. For information on turning on the blob cache, please review the product documentation.

Image Renditions Error SharePoint 2013

Resolution:

Open the web.config file for the web application in a text editor. Search for “blobcache location”.

Inside this tag, change the “enabled” attribute from false to true (see below). This will enable blob cache on the server to enable SharePoint 2013 image renditions.

 
<BlobCache location="C:\BlobCache\14" path="\.(gif|jpg|jpeg|jpe|jfif|bmp|dib|tif|tiff|themedbmp|themedcss|themedgif|themedjpg|themedpng|ico|png|wdp|hdp|css|js|asf|avi|flv|m4v|mov|mp3|mp4|mpeg|mpg|rm|rmvb|wma|wmv|ogg|ogv|oga|webm|xap)$" maxSize="10" enabled="true" />

Save the web.config file and refresh your browser page. All sorted!

Image Rendition Working in SharePoint 2013

Fixing SharePoint 2010 dynamic menus on the iPad

When using an iPad with the default v4 Master Page in SharePoint 2010, the dynamic drop down menus do not function as expected. When using a mouse, a simple hover over the menu item will drop down the dynamic menu child items (as shown below).

SharePoint 2010 menu on ipad

When using an iPad, iPhone and most other smart phone/tablets device, there is no mouse and no hover over action. When clicking on the parent menu item, the user is taken to that link instead of showing the child items.

To solve this issue (partially), I created some jQuery code to allow the first tap to drop down the menu items and the second tap to take the user to the chosen page.

First I use the jQuery ready function to load my script when the page has fully loaded.

jQuery(document).ready(function() {
});

When the page has finished loading, the type of device needs to be detected. In the example below I have used the iPhone, iPad and iPod devices. There are alternative devices!

if((navigator.userAgent.match(/iPhone/i)) || (navigator.userAgent.match(/iPod/i)) || (navigator.userAgent.match(/iPad/i))) {
}

This solution involves using a counter to detect the first tap of a dynamic menu item as a hover over and the second tap as the actual click. First, set the counter to 0.

var countipad=0;

Another handy jQuery function is used to detect when a dynamic menu item is clicked. Using this class “dynamic-children” ensures that only the first click of a drop down menu is cancelled.

jQuery("a.dynamic-children").click(function() {
}

If the click is the first click, the default action (redirect) is prevented. The counter is then incremented ready for the next click.

if(countipad==0){
	event.preventDefault();
	countipad=countipad+1;
}

The full solution is as follows:

jQuery(document).ready(function() {
	if((navigator.userAgent.match(/iPhone/i)) || (navigator.userAgent.match(/iPod/i)) || (navigator.userAgent.match(/iPad/i))) {
		var countipad=0;
 		jQuery("a.dynamic-children").click(function() {
			if(countipad==0){
				event.preventDefault();
				countipad=countipad+1;
			}
		});
	}
});

This isn’t a great solution as the second click will always take you to the link. A better solution would detect which link is selected and only redirect on the second click of that particular menu item.

ipad menu SharePoint 2010

Design Manager in SharePoint 2013

There are a number of options available for visual designers and information architects. One of the great new features in SharePoint 2013 is the Design Manager. You can locate this by going to the settings menu and selecting “Design Manager”

Screen 1

Design Manager is a series of pages and links to take you to the design libraries similar to those found in SharePoint 2010. From welcome page you can import wsp packaged designs or pick from a pre-installed master page.

Screen 3

“Manage Device Channels” is a new feature which allows you to change the look and feel of a site based on the client’s device or browser. This is great for optimising the rendering of the page in mobile devices.

Screen 4

The “Upload Design Files” is a link to the _catalogs folder which was also used in SharePoint 2010 and MOSS to store the Master Pages. It recommends that this is mapped as a network drive.

Screen 5

“Editing Master Pages” is a link to the _catalogs folder which was also used in SharePoint 2010 and MOSS to store the Master Pages.

screen 6

“Edit Design Templates” is another new feature in SharePoint 2013. It allows customisation of the way content is displayed. This might be used to customise search results by defining fields but also presentation. More information can be found here http://msdn.microsoft.com/en-us/library/jj163942%28v=office.15%29.aspx

screen 7

“Edit Page Layouts” is another shortcut to a library which was also used in SharePoint 2010 and MOSS. It displays the page layout content types from the master page gallery.

screen 8

The page shown below reminds the designer to publish all of the files before applying the design to the site. A handy link to apply the Master Page is provided.

Create design package allows the design to be exported and used on other sites. This is really useful for taking a design from a development environment to the live site. To create this package previously would have required creating a solution or feature in Visual Studio and deploying it to the server or site collection. This is a handy tool to do this for you.

All of the features below are described in more detail on Microsoft’s site.
http://msdn.microsoft.com/en-us/library/jj163942%28v=office.15%29.aspx

While the design manager is more of a guide than somewhere an experienced designer will actually upload there designs to (SharePoint Designer will be the main tool), it does make the design process clearer and provides some neat tools for the new functionality about to be released in Microsoft SharePoint 2013.

SharePoint 2013 Design Manager

SharePoint 2013 Preview

SharePoint 2013 Preview

SharePoint 2013 Preview version was released this week. I took the chance to install it and get a first look at the new version of Microsoft’s powerful integration content management software.

Resources:
Install files can be found here
http://www.microsoft.com/en-us/download/details.aspx?id=30345
SharePoint 15 Training files
http://technet.microsoft.com/en-US/sharepoint/fp123606

SharePoint 2013 Preview Home
Install notes:

The install is very similar to SharePoint 2010. Hardware requirements seem to be exactly the same as the previous version. The only additional work I had to do was upgrade SQL Server 2008 R2 to service pack 1.

Office Web Apps:

Office web apps are no longer a service application within SharePoint. In fact they are now set up as a completely separate farm from SharePoint. This is because other products/services can integrate with this farm such as exchange. This also allows web app system usage and load to be completely independent from the SharePoint farm.

Mobile View:

The new version of SharePoint will have device detection to redirect to a mobile site. Also capable of mobile push notifications.

Sharing:

When a site is created, the site owner is encouraged to share the site using the share button at the top of the page. This seems to be more of a rewording/rearrangement of the site permissions page.

Apps:

Lists and Libraries have been renamed Apps. You can download additional Apps from the SharePoint Store (very original).

Apps
Ribbon:

The ribbon has been restyled slightly but the biggest improvement is in the performance of the ribbon appearing when editing the page. Waiting for the ribbon to load a tab in SharePoint 2010 no longer happens in SharePoint 2013, the ribbon slides out instantly and smoothly.

Ribbon

Of course there is far more to SharePoint 2013 than just this. I will post back when I have dug a little deeper.

Theming

Creating a HTML5 iPhone Web App!

iPhone App Icon

First create two images which will be vital in creating the iPhone web application. The first image is for the app’s icon. This is the icon you will see when you add it to your home screen. Make sure your image is 57px by 57px and save it as a JPEG or PNG file.

iPhone icon

Startup Screen

The second image is for the app’s loading screen. When the icon is selected, the app will start in full screen mode and display a loading screen while it loads the HTML page in the background. This image should be 320px wide and 460px high.
Startup Screen

HTML 5 page

HTML5 does not yet work in any desktop browser fully yet but more mobile web broswers are supporting it.

<!DOCTYPE html>
<html lang="en">
	<head>
		<meta charset=utf-8>
		<meta name="viewport" content="width=device-width, initial-scale=1.0, maximum-scale=1.0, user-scalable=0"/>
		<meta name="apple-mobile-web-app-capable" content="yes">
		<title>tony is here iPhone web app</title>
		<link rel="stylesheet" href="html5css.css">
		<link rel="apple-touch-icon" href="images/tony-icon.jpg" />
		<link rel="apple-touch-startup-image" href="images/tonystartup.png" />
		<!-- Prompt user to install on iphone if accessed through mobile safari -->
		<script type="text/javascript">
			if (window.navigator.standalone) {
				// fullscreen mode
			} else{
				alert('Install on iPhone by pressing Add to Home Screen')
			}
	</script>
	</head>
	<body>
		<section id="wrapper">
			<header>
				<h1>Tony Phillips SharePoint and Web Design Blog</h1>
			</header>

			<article>
				<section>
					<button type="button" name="Blog" class="css3button" onclick="parent.location='blog.html'">Blog</button>
					<button type="button" name="Linked In" class="css3button" onclick="parent.location='linkedin.html'">Linked In</button>
					<button type="button" name="Facebook" class="css3button" onclick="parent.location='facebook.html'">Facebook</button>
					<button type="button" name="Twitter" class="css3button" onclick="parent.location='twitter.html'">Twitter</button>
					<button type="button" name="Email" class="css3button" onclick="parent.location='email.html'">Email</button>
				</section>
			</article>
		</section>
	</body>
</html>

You may notice a few differences in the example above from a standard HTML page. There are two link tags to provide the iPhone with the icon and loading screen location. These are the two graphics created in the first section of this post.

<link rel="apple-touch-icon" href="images/tony-icon.jpg" />
<link rel="apple-touch-startup-image" href="images/tonystartup.png" />

The two meta tags below scale the site to the mobile device’s screen and enable adding as a web app on the iPhone.

<meta name="viewport" content="width=device-width, initial-scale=1.0, maximum-scale=1.0, user-scalable=0"/>
<meta name="apple-mobile-web-app-capable" content="yes">

The only new tags in this example are the section, header, article and button tags which all make it much easier to create websites in HTML5. HTML5 is worth a google!

JavaScript

You can also detect if the site is being accessed through the web browser or if it has been loaded from the home screen. If it has been opened in the browser, we can notify the user that they can add this site as a web app. All you need to do is add the following JavaScript in the HEAD section of the HTML.

// Prompt user to install on iphone if accessed through mobile safari
if (window.navigator.standalone) {
// fullscreen mode
} else{
alert('Install on iPhone by pressing Add to Home Screen')
}

Make sure you take full advantage of CSS3 when styling your site. Rounded corners and shadows look great on buttons without the need for background images or jQuery!

To see this example working go to the following URL on your iPhone and add it to your home screen. In my next post I will explain how this could also be a SharePoint MasterPage!

http://www.tonyishere.co.uk/mobile

BETT 2012 – Olympia, London

BETT show 2012 Olympia
I will again be attending the BETT 2012 show at Olympia, London on 11th-14th January 2012.

I will be demonstrating SharePoint customisation and integration into schools systems (SIMS, Exchange, Moodle, VLEs, etc..) on Stand H9 in the National Hall.

For more information please visit the following websites:

Apply Custom Master Page to all Site Collections

I’ve just upgraded my MOSS 2007 site to SharePoint 2010. Oh No! The Master Page for 2007 doesn’t work in 2010 and I have 1500 Site Collections each with three websites!!

I need to activate my Master Page feature on each site collection and apply it to every site. Back in the old days, I would enumerate sites and create a huge script in excel to activate features and apply the Master Page. This is quite time consuming especially if you are upgrading different web applications every day. I thought it was time I tried to make this job easier and faster using PowerShell.

First start by looping though all the site collections in the web application then loop through the all the websites in the site collection (nested loop to get to every web in the web application). Then retrieve the URL of the web application and the URL of the site collection.
If the site is using a managed path for the site collections, it needs to be the relative path to the Master Page from the root of the web application.

e.g.

Web Application: http://www.tonyishere.co.uk
Site Collection: http://www.tonyishere.co.uk/sites/accounts
So the Master Page URL would be:  /sites/accounts/_catalogs/masterpages/custom.master

So how do we find the MasterPage URL path (as seen above) for each site collection? Using the length of the URL strings, the web application URL can be broken into a substring and appended to create the right path (see below).

e.g.
$len2 = $webname.length - 1
$len = $webappname.length
$len3 = $len2 - $len
$masterpath = $webUrl.substring($len,$len3)
$masterpath = $masterpath += "/_catalogs/masterpage/custom.master"

The new Master Page path then needs to be applied to the website.

$web.CustomMasterUrl = $masterpath

I found looping through 4500 websites in 1500 site collections took about 9 seconds, compared with the four hours that stsadm would of taken….big difference!!

Here is my full script to activate the feature on the site collection and loop into each website and apply the Master Page.


$webapp = Get-SPWebApplication https://www.tonyishere.co.uk
foreach ($s in $webapp.sites)
{
Enable-SPFeature MyCustomMasterPageFeature -Url $s.url
foreach ($web in $s.AllWebs)
{
$webUrl = $web.url
$web = Get-SPWeb $webUrl
$webappname = $webapp.url
$len2 = $webname.length - 1
$len = $webappname.length
$len3 = $len2 - $len
$masterpath = $webUrl.substring($len,$len3)
$masterpath = $masterpath += "/_catalogs/masterpage/custom.master"
$web.CustomMasterUrl = $masterpath
$web.MasterUrl = $masterpath
$web.Update()
}
}