Tag Archives: SharePoint

Updated Guidance for Starting Online Lessons in Microsoft Teams

We have recently updated our video guide on how to start online lessons in Microsoft Teams. As January approaches, many schools will be forced into full or partly online lessons due to sickness and self-isolation. Microsoft Teams as evolved to become easier to use for teachers over the past year and the video below reflects this:



You can also read/watch our previous guides for more in-depth information.
Office 365 User Adoption Podcast Episode 10 – Virtual Lessons using Microsoft Teams

Teacher Guide to Presenting Remote Lessons using Microsoft Teams

Meet Cloud Design Box at EdTech’s biggest reunion

UPDATE: Bett has moved to Wednesday 23 – Friday 25 March 2022
Cloud Design Box is attending Bett 2022 – which returns to the ExCeL London from Wednesday 23 – Friday 25 March 2022. 

The most prominent international EdTech exhibition is back, and we’re thrilled to be a part of it for another year.  

You can find us at Stand NN42 – next to our partners SalamanderSoft – where you’ll be able to meet our team and talk one-to-one about your blended learning needs as a school or trust.  

We're at Bett 2022 - come down and meet us!

The long-awaited Bett 2022 – dubbed EdTech’s biggest reunion – provides a unique chance for educators to explore innovative product demonstrations, access CPD seminars and network with thousands of people in the education community.  

After months of virtual meetups, it’s going to be fantastic meeting you all in person and showing you all the new and exciting things teachers and schools can achieve with Microsoft Teams and SharePoint.  

We know many people will want to plan their visit ahead of time and avoid queues, so we’ve opened meeting slots for you to book a meeting with us at a time that suits you 

BOOK NOW

A photo of a previous Bett show

On the second day of the show, we’ll also be joining in with the first Bett After Hours – designed for visitors who cannot attend Bett during the school day. Open from 6pm-8pm on Thursday 24 March 2022.  

Bett is the first industry show of the year in the education technology landscape, bringing together 550+ leading exhibitors and sponsors and over 20,000 attendees from the global education community. 

It’s the event to attend for the education community…

And we cannot wait to see you there! 

Bett takes place at the ExCeL London on 23-25 March – Register your place here and reserve a meeting slot with Cloud Design Box here 

 

Add students’ upcoming assignments to your school’s SharePoint home page

We have launched a new SharePoint web part exclusive for Cloud Design Box customers called My Assignments, allowing students to see all their current and upcoming assignments from their SharePoint homepage.  

Your school’s SharePoint homepage should give students a quick overview of what’s going on in the school community, and their classroom.  

Popular features of a school intranet include the latest news, an announcement from the headteacher and maybe even a word of the day/week to get students thinking.

But, a common question we get asked by our customers is Is there a way to show upcoming assignments on the homepage? and thats why we created this new web part.  

Schools can now add My Assignments to their SharePoint’  pages 

SharePoint home page with My Assignments web part showing students upcoming assignments.

The student can see what assignments are coming up, what class theyre for and when theyre due. The ones that are overdue are highlighted in red.  

Whats more, the student can click the assignment and be taken directly to that assignment page in Microsoft Teams.  

My Assignments SharePoint web part showing students upcoming assignments.

The My Assignments web part has been designed to make it easier for students to keep track of assignments and take more ownership of their learning.    



If you’re a Cloud Design Box customer, you can edit your SharePoint home page and add the My Assignments web part to the page. Please get in touch with support if you need assistance with this.  

If youre not a customer but want to find out how we can help your school or trust achieve more with Microsoft 365, get in touch with a member of our team right now 

Extend Microsoft Teams in independent schools with Cloud Box – demonstration

We are hosting a free webinar for independent schools, focusing on how you can successfully extend blended learning in Microsoft Teams with our Cloud Box solution, without compromising your high standard of teaching and learning.  

One of the main challenges we see independent schools face when rolling out new technology is achieving seamless user adoption.  

Typically, there is a central group of staff who are confident with technology that embraces the new software straight away. However, there’s always a percentage that gets left behind due to a lack of proper support, training and guidance.  

Students are left with learning resources interspersed across several different platforms and mediums and little-to-know cohesion in how they’re accessing learning across different subjects.  

The COVID-19 pandemic has exacerbated this problem, especially after the UK government announced that all schools needed to provide digital learning resources to students. This led to schools signing up to platforms like Microsoft 365 with no real long-term plan or strategy.

In an upcoming free webinar, designed especially for independent schools, we give you a strategy for adopting and extending Microsoft Teams successfully.  

During the session, we’ll run through the key steps we take with independent schools across the UK to help them roll out Teams seamlessly; everything from communicating your initial vision and setting milestones to delivering training and measuring user adoption. 

“By working with Cloud Design Box, we were able to make a smooth transition to the platform, as well as make navigation and provision of Teams and SharePoint sites easier for teachers to get on board with.” – The King’s School, Canterbury. 

Our webinar takes place on Microsoft Teams from 1pm – 2pm GMT on 26 November 2021. 

Everyone who works in an independent school is welcome to join, whether you’re already using Microsoft Teams or considering adopting it in the future.  

Sign up to Extend Microsoft Teams in independent schools with Cloud Box right now.

How To Share News on Your SharePoint Site

Keep everyone in your organisation in the loop with the news feature on SharePoint. Whether you’re using Microsoft 365 for business or education, this feature is a brilliant way to share important information, announcements and updates. 

The best part is that it’s incredibly easy to set up, create and publish eye-catching content to your SharePoint site members. 

Keith Lown has created a step-by-step guide on how to:

  • Add news links to SharePoint.
  • Add news posts to SharePoint.
  • Bring in news from your other SharePoint sites.
  • Create an email digest with news from SharePoint. 
  • Promote news in SharePoint. 



There are two ways that we can produce a news article within SharePoint. 

Select Add to open a drop-down menu and choose either a News post or News link

Select add to add a new news post or news link

Adding a News Link to SharePoint.

Selecting News link allows you to add a link from an external site into your news section. All you need to do is copy and paste your link. 

This brings up a number of options – you can edit the preview image, title and description. 

Adding a news link to SharePoint

When you’re happy with your News link, click Post and your link will appear in your News area. 

Adding a News Post to SharePoint.

Selecting News post opens up Pages where you can choose from different built-in templates, including Blank, Visual and Basic text.

This provides you with a structure to create your own news content. 

Creating a news post on SharePoint

Each section of this page can be customised – you can change the layout, alignment, colours, set alternative text and add images where appropriate. 

Customising a News Post to SharePoint.

 

Once you’re happy with your content, hit Post news and your post will appear in your News area. 

How to bring in news from your other SharePoint sites. 

Select Edit in the top right-hand corner of your SharePoint site. 

Editing your SharePoint site

Next, go to the News web part and select the pencil icon to start editing it. 

Editing your SharePoint News Web Part

From here, you can change your news source. 

You have three options – bring in news from your current site only, select specific sites to bring in news from and bring in news that’s recommended for the current user. 

If you select Select sites, your frequent sites and recent sites are displayed and you can select which ones you want to bring in news articles from. 

 

Change your news source on SharePoint

 

If you select Recommend for current user, Microsoft will bring in news depending on their assigned role – i.e. news from SharePoint sites they have permissions and access to. 

You can also adjust other settings, such as layout, filters, targeting and order. 

 Customising your news section on SharePoint

 

How to distribute news via email on SharePoint.

Select See all on the News web part. 

From here you can Email a news digest to specific people or groups. 

How to distribute news via email on SharePoint.

 

How to promote specific news on SharePoint

Open up your selected news article. 

Via the toolbar at the top of the page, select Promote.

How to promote specific news on SharePoint

From here, you can:

  • Add page to the navigation.
  • Add the page to an email.
  • Post onto Yammer.
  • Copy the page address.
  • Save page as template.

If you would like to learn more about how we can help your organisation achieve more with Microsoft, please contact a member of our team today.

Embracing Microsoft at the Fallibroome Trust (Microsoft 365 User Adoption Episode 15)

In this podcast episode, we speak with Stuart Carvell, Assistant Head at Eaton Bank Academy, which is part of the Fallibroome Trust about how Microsoft 365 is being rolled out across the trust and its academies and schools.




Listen on Spotify

“Microsoft 365 was an obvious choice for Eaton Bank Academy. Many of the schools in the Fallibroome Trust are Microsoft Schools, with some exceptions,” says Stuart. 

“As the trust grows, our need to be able to collaborate across schools increases and Microsoft is helping us do this.” 

As with any new technology or process, getting everyone on board can be a challenge. Stuart outlines how the trust is helping people feel more confident with Microsoft by using champions in each school and department:

“It’s good to have people feeling confident when using a new product. We had a group of early adopters that championed Microsoft and shared knowledge with other members of staff,” he tells us.

“The team was made up of around 12-15 people from a range of subjects, job roles and IT ability.”

Skill sharing in this way has been an integral part of user adoption success at Fallibroome and this helped the trust face lockdown and the subsequent school closures.

“At the beginning of the pandemic, we brought together our primary and secondary colleagues and asked them to share what they’ve learned about Microsoft 365,” Stuart reveals.

“We’re very lucky that our staff were enthusiastic and ready to share their knowledge.” 

One key to getting staff on board with new technology is to demonstrate its benefits to their everyday teaching.

“In the long run, using these digital tools will save our staff a lot of time. However, it will take time and effort initially,” Stuart continues. 

“Before using Microsoft, we were so used to sending different versions of files, but now we have the ability to co-author the same documents at the same time. It’s all about changing those habits to benefit us in the long term.” 

Adopting Microsoft 365 has also enabled their students to become more independent:

“Our students have become more independent and have said using the software has been a positive experience for them. But can we evidence this? I’m not sure at this point,” he adds.

“What I will say is that, if you asked me a year or two ago if our students could manage their own time, receive an education without being in school and organise their own learning, I would have said no. But now they can do all of that.” 

Another challenge that has affected the Fallibroome Trust is making sure everyone has access to suitable devices and a good level of digital literacy. 

They have created videos and resources to upskill both parents and students, alongside looking into how they can support the school community with laptop lending and loan schemes. 

Stuart tells us that the Fallibroome Trust still has a way to go in terms of its long-term strategy for online learning. But teachers and students are beginning to make real use out of the digital resources and in some cases, online learning has become common practice:

“My colleagues and I have become more comfortable in creating video content for our students and thinking ahead towards a blended approach. Meanwhile, all of our assignments and homework tasks are completed in Teams, so the students are continually using the product and refreshing their skills daily.” Stuart enthuses. 

“Our strategy goes beyond the pandemic. We are building resource libraries and thinking of them as long-term resources that we can use year after year.” 
 

Want to discuss how your school or trust can adopt Microsoft 365? Speak to Cloud Design Box’s education experts today.

What is Microsoft Viva Connections? – Integrating a SharePoint intranet with Teams

Microsoft Viva Connections is a great way to communicate and publish information to users in Microsoft Teams. If you are already familiar with SharePoint, then the simple way of describing Viva Connections is “A SharePoint Intranet inside a Microsoft Teams App”. It means that users can access company news, policies, and other published information without having to leave Teams.

Viva connections - SharePoint in Teams App

During the pandemic, Teams has been an important communication tool for organisations. Users can chat and collaborate as they work in the office or from home. However, to access published organisation information such as news, policies, human resources, etc, users would have to open a browser and go to the organisation intranet. Viva connections brings all of this inside the Teams app to help streamline the organisation’s working practice.

How to setup Viva Connections.

In this video, we show you what Viva Connections looks like and how to set it up. Please note that Viva Connections requires a SharePoint intranet before setting up. If you need help with SharePoint or Teams, get in touch with one of our experts.



Access the Microsoft guide here.

If you would like to find out more about how Cloud Design Box can help you get more out of Microsoft Teams and SharePoint, contact one of our experts today.


Cloud Design Box

Wilberforce Sixth Form College Awarded Microsoft Showcase College Status (Microsoft 365 User Adoption Podcast Episode 14)

Cloud Design Box has been working with Wilberforce College, a further education Sixth Form College in Hull, to support them in moving to Microsoft Teams and SharePoint, through training and strategy sessions, as well as software set up and implementation.

Assistant Principal at Wilberforce College Jonathan Butler recently joined us on a webinar to discuss best practices in Microsoft Teams and how working with Cloud Design Box has helped the school achieve their goals with cloud-based learning.




Listen on Spotify

“If you’re thinking about moving over to Teams, you must think about how you’re going to share and store files – it should be your priority. If you don’t have a backend storage system – like SharePoint – linked with Teams, things can become a little bit messy, especially when you enter a new school year,” Jonathan explains.

“Cloud Design Box has helped us to set up Teams and SharePoint in a way that will serve us year after year, with long-term resources that can be reused for each new class you teach.”

The College was crowned a DfE EdTech Demonstrator School and are now part of the network of schools and colleges who have shown they can use technology effectively and have the capacity to help other education organisations do the same.

“We had a head start in moving across to Teams and SharePoint thanks to the long-term strategy and technology rollout implemented by Tony and the rest of team.”

Wilberforce College has witnessed a massive increase in staff engagement and enthusiasm for Microsoft 365.

“After taking part in the informative training sessions with Lloyd at Cloud Design Box, our staff have been inspired to learn more and look deeper into how we can use Teams better in the school. Around 80% of our teaching staff took it upon themselves to seek further training from Microsoft,” Jonathan adds.

“The enthusiasm and uptake of the product sort of snowballed from there. We have now been awarded Microsoft Showcase College status and are the only sixth form in the UK to be awarded this accolade.”

CPD Training Graph

Throughout the pandemic, Teams and SharePoint has transformed the way teachers and school staff collaborate at Wilberforce:

“It’s great to see so many members of staff recording quick training videos and sharing them with colleagues. At the tap of a button, this valuable content can be shared to all staff, or specific groups. For example, we recently had a teacher share a video on immersive reader,” he tells us.

“Teachers are no longer working in isolation – they’re sharing their resources, skills and knowledge. Even when the pandemic is over, we must make sure this kind of collaboration continues.”

Here’s a video featuring the staff and students at Wilberforce College, talking about how Microsoft 365 has transformed learning.



Store Teams meeting recordings in SharePoint and OneDrive

Microsoft Teams meeting recordings are no longer in Microsoft Stream for many education licenses. This means it can be difficult to find or delete recordings at the current time.

Old meeting no longer stored in Stream

Microsoft are planning on moving all meeting recordings into OneDrive and SharePoint However, in the meantime recordings are stored in a temporary location (causing issues like deleting or keeping video files). This guide goes through how to enable SharePoint and OneDrive storage for Microsoft Teams meeting recordings early (switchover date for education tenants is 7th July 2021).



Where will new meeting records be stored?

Once enabled, any “Meet Now” recordings created in the Teams calendar will be saved into OneDrive of the person starting the meeting. Any recordings created in the Team channel (such as online lessons) will be stored in the files tab of the Team under a “Recordings” folder. More detailed examples can be found on the Microsoft site.

Recorded meetings folder

Configure OneDrive and SharePoint via PowerShell

Connect to Skype PowerShell using the code below.

Import-Module SkypeOnlineConnector
$sfbSession = New-CsOnlineSession
Import-PSSession $sfbSession

If there are no policies applied to users, apply the setting to the “Global” policy.

Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode "OneDriveForBusiness"

To check if there are any policies applied to individuals, open the Teams admin centre, and locate a typical staff user. Click “View Policies” to locate the name of the Meeting policy applied to the user.
Teams admin centre center

Run the command again but this time for the custom policy. In this example, the policy is called “AllTeachersMeetingPolicy”.

Set-CsTeamsMeetingPolicy -Identity AllTeachersMeetingPolicy -RecordingStorageMode "OneDriveForBusiness"

Sign out and then back in again (it may take a few hours to take effect)

Meeting recordings should now be stored inside OneDrive or SharePoint (Teams file tab).

Meeting recording stored in OneDrive or SharePoint in Teams
files tab storage

Add shortcut to OneDrive guide

SharePoint is a great place for a school or business to store shared resources. However, it can be difficult to keep track of all the different document locations. The new “Add shortcut to OneDrive” feature is a great way of keeping track of all the documents you use on a regular basis. Not only does it show the shared locations on the web, but it also maps to the OneDrive app for easy access on your windows 10 device.



Get started by finding your favourite SharePoint library.

SharePoint Library

Click the “Add shortcut to OneDrive” button. Simple!

How does it work?

Open OneDrive in the web. There is now a link to the SharePoint library (remember it is still shared and has not moved, it is just a link).
OneDrive on the web

It will have also synced to the desktop app so you can access all the SharePoint files as if it were a mapped drive on your local machine.

Desktop App

Any windows 10 device using this account will have the link to the SharePoint library, so you are ready to work anywhere on any device.

We found that this button saved so much time compared to syncing individual SharePoint libraries on each device we used.