Tag Archives: SharePoint News Articles

How to add your upcoming events to a SharePoint site with the My Events web part

In this guide, we show you how to add the Cloud Design Box exclusive My Events web part to your SharePoint sites.  

The My Events web part gives you a quick glance at your upcoming events by showing your calendar events from Outlook.  

It would sit perfectly on a home page so users can see their calendar items at a glance whenever they log in.

An example of the My Events web part on a SharePoint homepage

How to add the My Events web part to a SharePoint site. 

Before you add this web part, you need to make sure your Office 365 global admin has approved the Calendars Read API permission. This can be done via the SharePoint admin centre.



 

  1. Head to the site you wish to add it to and hit Edit in the top-right corner of the screen. 
  2. Decide where you want your calendar events to appear on the site and hit the plus button to add a new web part.
  3. Search for “CDB My Events” and Cloud Design Box customers should be able to see our CDB My Events web part.

Search for My Events to find the web part in SharePoint

4. Selecting this will show your personal calendar events for the day.

5. Select Republish in the top-right hand corner. 

With this web part, you can flick back and forth through the days of your calendar.  

An example of the My Events web part in SharePoint

You can also select Open My Calendar to open a full view of your calendar in Outlook. 

An example of an Outlook calendar that can by accessed via the My Events SharePoint web part

There is also a privacy mode which will initially hide the events. This is particularly useful if you are a teacher with sensitive events and you regularly share your screen on a projector. This mode can be configured using the pencil icon when editing the web part.

web part properties

The My Events web part for SharePoint is only available to Cloud Design Box customers. If you would like to find out more about our Cloud Box platform and how we can help improve communication and collaboration in your school or MAT, book a free demo today. 

How to add an FAQ web part to a SharePoint page

In this guide, we show you how to add the Cloud Design Box Frequently Asked Questions (FAQ) Web Part to your SharePoint sites.

The FAQ web part is an extremely versatile addition to any SharePoint site and can be customised to create an interactive FAQs section to help give quick guidance to your users.  

What’s more, it’s searchable, allowing users to type in a question and quickly get an answer.  

The Cloud Design Box FAQ web part on a SharePoint site

One example of the FAQ web part being particularly useful is for IT Help sites. Simply make a list of your most common questions and add them to the web part. It can be really useful for onboarding new staff to SharePoint.  

Meanwhile, it can also be used on teaching and learning sites, guiding students on how to use SharePoint to find their learning resources.  

Below, we show you how to add the FAQ web part to your SharePoint sites – it only takes a minute or two.  



How to add the FAQ web part to your SharePoint site.

  1. Head to the site you wish to add it to and hit Edit in the top-right corner of the screen.  

Note: You need Designer access to be able to do this.  

  1. Decide where you want your FAQ section to appear on the site and hit the plus button to add a new web part.
  2. Search for “FAQ” and Cloud Design Box customers should be able to see our FAQ web part. Search for FAQ on the SharePoint web part options
  3. Select Republish in the top-right hand corner. An example question and answer section will appear.

How to add questions and answers to the FAQ web part. 

  1. Select the cogs icon to open SharePoint settings.
  2. Choose Site contents and you will see there’s now an FAQs folder stored here.Via Settings, go into Site Contents to add a new FAQ
  3. Select the list to add a new FAQ.The FAQ folder in Site Contents on SharePoint
  4. Select + New to add a new FAQ. You can add a question (Title) and answer.

There’s also an option to enter an order number. For example, ‘1’ if you wish this question to appear first.  

Additionally, you can choose to add an attachment.  

Add a new question and answer to the FAQ web part in SharePoint

    5. Hit Save to save the question.

Your FAQs will now appear on the SharePoint site and be visible and searchable for any users with access to that site.

An example FAQ web part on a SharePoint page 

The FAQ web part for SharePoint is only available to Cloud Design Box customers. If you would like to find out more about our Cloud Box platform and how we can help improve communication and collaboration in your school or MAT, book a free demo today.  

Bridging the digital divide – how Cloud Design Box is supporting launch of the DEIS Connect Project

Cloud Design Box has been working with St Kevin’s Community College in Dublin to support them in becoming one of the first DEIS (Delivery Equality of Opportunity in Schools) schools in Ireland.  

The DEIS Connect Project aims to bridge the digital divide in schools and provide digital devices for all learners. It was launched by An Taoiseach Micheál Martin on 4 February 2022.  

All 1st and 2nd year students have been given an iPad for use in school and at home, with laptops distributed to all 3rd, 4th, 5th and 6th years at the college.  

The DEIS Connect initiative is a clear demonstration of DDLETB’s commitment to delivering a high-quality learning experience for all of our students and school teams,” states  Mr Adrian Flynn, Director of Schools at DDLETB.

We are very proud of St. Kevins CCs achievements in leading the path in embracing the best of what technology-enhanced learning has to offer. We look forward to further developing this initiative throughout the DDLETB DEIS network.”  

Our team have been working with the school and the DDLETB (Dublin and Dún Laoghaire Education and Training Board) to create an online solution for blended and remote learning at St Kevin’s. 

The hybrid approach to learning is one of the first of its kind in the country, allowing students to access learning resources at any time from their devices.  

Equipped with our Cloud Box platform and new skills from staff training sessions we’ve delivered, teachers at St Kevin’s can access everything they need to create and store quality online learning materials, provide feedback to students and track learner progress. 

 An Taoiseach Micheál Martin at St Kevin's Community College

“The Cloud Box platform is a fabulous benefit to our school. It’s a great place for staff to collaborate, and it links directly with our MIS data – which is invaluable to me as the ICT coordinator. Now that we have become a 1:1 school, with all students having access to devices, this software is completely invaluable to us – all the students’ Teams and content libraries created from the very start,” enthuses Mr John O’Callaghan, ICT Coordinator at St Kevin’s.  

“Cloud Design Box has been extremely approachable and easy to work with, from the initial build of the platform and while finetuning the software and going above and beyond to meet our needs.” 

St Kevin’s celebrated the launch of the project on Friday 4 February with a visit from Micheál Martin. 

Watch the launch day video here: 



 

 Mr Tony Barry, Principal of the school said on the launch day: 

“DEIS Connect will expand the capacity and opportunity for all learners to engage in the use of digital technology in both teaching and learning. It is an innovative solution to tackle the digital divide and to benefit learners,” 

“Every student coming to St Kevin’s now and into the future regardless of means will receive a digital device to assist them with learning – to prepare them for further education, college and to ensure they are workforce ready.”

Mr Tony Barry at St Kevins Community College DEIS Connect Project

The whole team at Cloud Design Box is thrilled to be involved in this project, which has provided an entire community with the tools they need to thrive in todays digital environment.  

If you would like to find out more about our Cloud Box platform, book a free demo today.  

 

What users want from SharePoint news articles

Releasing organisational and team communication via SharePoint news articles is a powerful way to connect with colleagues. News articles in SharePoint appear aggregated on the SharePoint home page and get pushed out to the mobile app via notification. They render great in both experiences.

I’ve had several users ask for enhancements for SharePoint news, we always try to direct people to the SharePoint user voice page so they can share their thoughts with the community and Microsoft. The most popular requests I have had are:

  • Target news stories at groups of people
  • Add news from external sources
  • Option to unpublish and delete news stories

Some good news below, some of these are resolved now or in the new year. Unpublish and delete news stories is still not available (from an intuitive interface – you can go to site pages via site contents). You can vote for it here

Many users have reported that they are happy with the editing interface. Using the same intuitive page editing experience as standard SharePoint pages, news articles are easy to adopt in any organisation.

SharePoint News Story

In addition to creating news pages, users can now share links to external news stories. SharePoint intelligently extracts images and text from the external source, all the end user needs to do is provide a link to the external article.

SharePoint news options

Sharing external news will make users aware of an external article without the creator having to manually recreate or copy and paste the story.

News Link

Did you know that you can now save news articles to read later? I’ve not had this request from any end-users but seems useful if you find an article that is interesting, but you are in a rush. This can be done via the mobile app by clicking the bookmark icon or from the SharePoint home page.

Save SharePoint News Articles

There are some exciting updates coming to SharePoint news in 2019. When I speak to people, I often get asked about targeting news stories to groups of people. My response is that the news article should be added to a SharePoint site which only the correct users have access to. This is a bit of a workaround but not for long! Audience targeting based on groups or individuals is coming early next year to make news even more powerful. It will help owners target news while having a central repository for news.

News comments have not been particularly useful as users often don’t return to see new comments. This is set to improve too over the coming months. Users will be able to use @ to mention other people in the organisation. With intelligent auto-complete, it will really be easy to mention other people and get them involved in the conversation. Mentions will automatically trigger notifications or reminder emails, meaning that comments are not missed again.

We will provide some video tutorials as soon as the new functionality is available!

If you have your own ideas to improve SharePoint news, we would like to hear from you. Comment below and add your ideas to the SharePoint user voice page. With your feedback, Microsoft can see what end-users really want.