Tag Archives: SharePoint Design

How To Make Your SharePoint Sites Look Great

Creating a visually appealing SharePoint site is vital if you want people to engage with it regularly. But you don’t need to spend hours designing and curating your sites for them to look good.

We’ve created a video to show you that it’s possible to create a professional and captivating SharePoint site in under 20 minutes. By sticking to our top tips, you can make sure your organisation’s SharePoint sites look clean and well-designed while remaining practical and informative.



Get inspired by the SharePoint look book.

Microsoft has put together a free resource filled with inspiration for SharePoint sites, whether you need pages for news, announcements, resources or training.

The beauty of the look book is that if you see a site you like, you can add it to your SharePoint as a starting point.

SharePoint look book

Use high-quality images.

Inject life into your SharePoint site by using eye-catching imagery.

There are plenty of free and high-quality image resources out there, so you don’t necessarily need to spend money on bringing a photographer in to take team photos.

The SharePoint look book is a great place to download professional photos, and SharePoint itself has an image library filled with all types of pictures to suit your needs.

By filling your site engaging imagery, you’re already halfway there to making it look good.

SharePoint Design

Stick to a colour scheme.

Once you start playing with colour in SharePoint, you can truly make a site your own. Use your brand colours and stick to a simple colour palette of around 2-4 shades to keep everything looking consistent and professional.

You could go one step further and bear this colour scheme in mind when selecting images for the site.

Section variety.

When you have lots of content to showcase, important messages can easily get lost in the noise.

Make sure you break up your content into logical sections and ensure these sections look distinctive from each other.

Again, use colours to differentiate each section. As Tony shows in the video demonstration, you can make some areas pop with a brighter hue, followed by a simple muted tone for the next section.

Be sure to use different layouts for each section and mix it up with your column numbers and sizes.

SharePoint sections

Think about spacing.

Avoid cramming your pages full of content and instead separate out elements with spacers. A bonus tip to ensure your spacing is consistent throughout is to stick to a specific spacer size, for example, 20 pixels.

SharePoint spacing

Toggle Between Published and Edit Mode.

When editing a SharePoint site, it’s easy to get fixated on how it looks in Edit mode rather than what it will look like when finally published.

Switch between Published and Edit mode to give yourself a chance to step back and look at it through the eyes of your users.

Engaging content.

It’s all well and good creating an attractive SharePoint site, but you also need to ensure the content is relevant, engaging and adding value to your end-users if you want them to use the site consistently.

Think creatively and don’t be afraid to add some fun, light-hearted content in there.

As you can see from our demo video, Tony uses a Word of the Day web part and also a short message from the CEO. It’s about finding the balance between this type of content and your more serious stuff, like policies and company updates.

Engaging Content

Additionally, make sure your SharePoint site isn’t static is by adding the News web part that links in and pulls content from your company news pages so your readers will always have the latest articles and updates at their fingertips.

If you have any questions about creating SharePoint sites for your organisation, please get in touch with a member of our team right now.

Office 365 User Adoption Podcast Episode 2 – Learning From Experience with Gareth Rose.

We understand that seamless user adoption of Office 365 and SharePoint can prove tricky, with many hurdles to jump before your whole organisation is fully on board.

That’s why we’re creating a series of podcasts focusing on real-life user adoption stories, with schools, academies and businesses just like yours.

The second episode features Tony Phillips, Cloud Design Box Founder, and Gareth Rose, Assistant Headteacher at Notley High School & Braintree Sixth Form.

Gareth’s experience with user adoption in schools is unique as he has already been through the process of rolling out Office 365, Teams, SharePoint and Class Notebook at his former workplace, Dagenham Park Church of England School.

We spoke with Gareth to find out what tools and techniques he is going to reuse when introducing the Microsoft suite to the staff and pupils at Notley High School.



Create champions.

“My first piece of advice is to get people to become champions of the product. Get the RE teacher to understand the value in putting all their class resources online and show the Music teacher how pupils can annotate in OneNote,” Gareth enthuses.

Starting out with small, basic tasks, Gareth got to know the main pain points of departments and the word spread from there.

“You can see the spark in their eyes when you’ve saved them 20 minutes of time using a basic feature of Office 365.”

Give them no choice.

“A very quick win is changing everyone’s home page to the staff or pupil SharePoint. This gets people familiar with the technology and helps them to become comfortable with using it in the future,” Gareth continues.

“Make it so it’s the only way to access some resources, such as the lunchtime duty rota. When people start to see how beneficial it is to have one calendar that is regularly updated, rather than multiple emails with multiple versions, they begin to gain confidence in the system.”

From here, Gareth explains, the word ‘SharePoint’ was being banded around the staffroom and uttered in staff meetings. By getting people to engage with the platform, you can raise their confidence when it comes to moving more activities across to Office 365.

Have an open-door policy.

“Of course, giving people only one choice when accessing certain documents is risky. But, explain to people, if they have any issues, they can come and see you,” he points out.

“At Dagenham Park, I would sit in with teachers on the first few lessons to get them and their pupils properly set up. In a couple of sessions, teachers and students were writing digital notes and recording their voices in French – incredible to see.”

Working with members of staff and pupils in this way also allows you to understand the many ways in which Office 365 and SharePoint can help enhance the teaching and learning experience.

“After this, it’s kind of like a rolling stone,” Gareth highlights.

“I can see a time in the future where all pupils have iPads. We’ve seen schools hand out devices to their students, but without an ecosystem in which they can actually use them in. What we’re building here is an environment where everyone is on board and using the features of Office 365 to their full potential.”

Final, takeaway points from Gareth:

  • Create and identify champions of Office 365 and SharePoint.
  • Get to know ways in which individuals and departments could benefit from using the suite.
  • Change the homepage and make some resources available only on SharePoint.
  • Be prepared to offer support and answer any questions people have.
  • Design an ecosystem in which people can use Office 365.

If you have any questions about user adoption, or how Office 365 and SharePoint could transform your workspace, school or academy, please get in touch with Cloud Design Box today.

Branding SharePoint using Application Customizers

Collab365 Global Conference

Have you heard about the virtual Collab365 Global Conference 2017 that’s streaming online November 1st – 2nd?

Join me and 120 other speakers from around the world who will be bringing you the very latest content around SharePoint, Office 365, Flow, PowerApps, Azure, OneDrive for Business and of course the increasingly popular Microsoft Teams. The event is produced by the Collab365 Community and is entirely free to attend.

Places are limited to 5000 so be quick and register now.

During the conference I’d love you to watch my session which is called : ‘Branding SharePoint using Application Customizers’

I’ve been a SharePoint designer now for over 10 years. By designer, I mean changing the look and feel of SharePoint. Not just adding simple themes, but making SharePoint, “not look like SharePoint”. It’s a common request for companies and schools to have an intranet or communication portal which reflects their brand and identity. Although Microsoft have come along in leaps and bounds in this area with out-of-the-box options, it’s still a common requirement for some deeper unique branding. The ways in which we apply design customisations have changed over the years. From MasterPages and themes to custom actions, the landscape has been ever-changing but moving slowly towards JavaScript and client-side customisation. In this session, I will go through the SharePoint design technique changes over the years and finish with an example of the most recent SharePoint UI (modern experience). Using the new SharePoint framework, we will build a simple Application Customizer to apply a custom header and footer. This project will be built using web stack tools and libraries such as Node.js, Yeoman and Gulp.

If you join me, you will learn:

  • How to create a new application customizer
  • Using the application customizer to apply branding to modern sites
  • History of SharePoint design
  • Introduction to SASS and TypeScript

Topic(s):

  • Office365
  • SharePoint

Audience :

  • Developer

Time (in UTC) :

  • Thursday, November 2 2017 12:00 Noon

How to attend :

  1. Register here.
  2. At the time listed above go here to watch my session. (you can also add me to your own personal planner from the agenda.
  3. Be ready to take notes!

SUGUK Leeds – Branding SharePoint using Application Customizers

Note: this is an updated blog post to include reference material and demos from the SUGUK meeting in Leeds on 5th September 2017.

I’ve been a SharePoint designer now for over 10 years. By designer, I mean changing the look and feel of SharePoint. Not just adding simple themes, but making SharePoint, “not look like SharePoint”.

It’s a common request for companies and schools to have an intranet or communication portal which reflects their brand and identity. Although Microsoft have come along in leaps and bounds in this area with out-of-the-box options, it’s still a common requirement for some deeper unique branding.

The ways in which we apply design customisations have changed over the years. From MasterPages and themes to custom actions, the landscape has been ever-changing but moving slowly towards JavaScript and client-side customisation.

The most recent SharePoint UI (modern experience) gives designers the opportunity to deploy custom headers and footers to all new SharePoint pages. To make these customisations, we need to use the new SharePoint framework. Projects are built using web stack tools and libraries such as Node.js, Yeoman and Gulp. I’ve provided an overview of these on previous blog posts last year:

Getting started with the new SharePoint framework

Creating a picture library slideshow using jQuery cycle

Demos from SUGUK Leeds on 5th September 2017.

DEMO 2 – Adding HTML and CSS to the Top placeholder

Demo 2 on Github

DEMO 3 – Add Google Analytics, Get Announcements using REST, Show Date and Time, Import jQuery and jQuery Cycle 2

Demo 3 on Github



Note: This is a new video for the release candidate of SharePoint framework extensions.

In the video above, I show how design has changed over the years and I create a new Application Customizer SharePoint framework extension using TypeScript and SASS for design purposes.

It’s an exciting time to be a SharePoint designer and the quicker these extensions are released as general availability, the better! We can then start updating customisations and switching clients over to the new pages.

Microsoft Teams for education replacing Microsoft Classroom Preview

Over the last few months, we have received lots of positive feedback about the new Microsoft Classroom Preview product. Today Microsoft announced in the Office 365 message centre that this would be replaced at the end of July 2017 with Microsoft Teams for Education.

Microsoft Teams for Education

No need to panic, MS Classroom functionality will still exist but in the Microsoft Teams app (from what we can see from the screenshots). You can still set assignments, create class notebooks, discuss, share files and quizzes but it will all be accessed through the Microsoft Teams interface rather than through the MS Classroom App. There is no news on the Microsoft Classroom mobile app for iOS and Android but hopefully this will be replaced so that students can still get notifications for new assignments and grades.

More details can be found on Microsoft’s site here.



You may have seen the following message in the Office 365 message centre, notifying you of the change.

On July 31, 2017, we’ll discontinue support for the Microsoft Classroom Preview, as we work to unify our classroom experiences in Microsoft Teams in Office 365 for Education. Since the Microsoft Classroom Preview released, we’ve been very thankful for schools’ feedback from around the world; which has helped us improve benefits and features of the service. Ultimately, we learned to keep it simple and put classroom resources all in one place. We listened and we’re bringing the best of the classroom features (e.g., Assignments and OneNote Class Notebook) to Microsoft Teams in Office 365 for Education.

How does this affect me?

– Microsoft Classroom Preview will continue with current functionality until July 31, 2017. – Teachers will not be able to create new notebooks or assignments after the July 31, 2017. – Current classes and associated content will continue to be available as Office 365 Groups. Teachers can access assignment resources, files, calendars, and conversations, through tools such as Microsoft Outlook and SharePoint Online. If necessary, they can copy Class Notebook content to their personal workspace (e.g. OneDrive for Business). – When the new class experiences become available in Teams, School Data Sync will start creating the new classes for Microsoft Teams. SDS will continue to sync existing Microsoft Classroom Preview classes through July 31, 2017.

What do I need to do to prepare for this change?

We apologise for any inconvenience resulting from this transition. We encourage you to try out Microsoft Teams, and get yourself familiar with the Teams experience. Please click Additional Information to learn more.

Creating a simple Microsoft Flow for a SharePoint list

For anyone using the new style SharePoint lists, there is now a new action for Microsoft Flow integration. It’s a really cool product that integrates all the Office 365 products (and more) into your workflow.

SharePoint Designer workflows still have their place but the Microsoft Flow interface offers rich functionality and is easy to view and structure workflows.

One downside to using Microsoft Flow is the error messages. They come back as error messages from the REST API as headers which can be very confusing for non-technical users. SharePoint Designer errors were much clearer and easy to understand for general users.

In the video below, I go through quickly creating a Microsoft Flow from a new style SharePoint list in an Office 365 group site.