Tag Archives: School Data Sync

Free Events For Schools Wanting To Achieve More With Microsoft Teams

Cloud Design Box and SalamanderSoft have partnered up to design and deliver three free webinars tailored to schools, academies and Multi Academy Trusts who are looking to make the most out of remote and blended learning with Microsoft Teams.

Throughout January and February, the training sessions are free to anyone who works at a school, college, academy or multi academy trust.

“We understand the pressure teachers have experienced during the last year, and with the new Covid-19 restrictions resulting in many schools juggling remote and in-classroom learning, it’s easy for them to feel overwhelmed and struggle to find the time to adapt lesson plans and materials,” says Tony Phillips, Founder of Cloud Design Box.

“Our sessions aim to show schools how to make the most of the digital tools available, avoid duplication of work, save time on admin and find more time to focus on their students.”

Below is an outline of each webinar:

Getting started with Microsoft Teams

Getting Started With Microsoft Teams – Thursday 28 January @ 10am

In this session, teachers can learn how best to use Teams to support home and blended learning with confidence, providing some actionable tips on how both staff and students can get started with Microsoft 365.

Planning Long Term User Adoption with Microsoft Teams

Planning Long Term User Adoption of Microsoft Teams in Schools and MATs – Thursday 28 January @ 3pm

When adopting any new technology, it’s crucial to bring everyone along on the journey with you – not just the tech-savvy members of staff.

Teams is no different. In this session, SalamanderSoft and the Cloud Design Box training team walk you through how to plan for long-term success with Teams, without leaving anyone behind.

Best Practices with Microsoft Teams

Best Practices with Microsoft Teams – Tuesday 2 February @ 10am

Specially-designed around overworked teachers who are struggling with Teams, this webinar demonstrates how you can eliminate additional work by collaborating on resources in a centralised location.

Department leaders learn how they can free up their staff’s time by using these tried-and-tested best practices.

Over the last year, Cloud Design Box has been working with schools and colleges across the country to support them with Covid-19 school closures and homeschooling through training and strategy sessions, as well as software set up and implementation.

One of these customers is Hull-based Wilberforce College:

“We realised that our students didn’t necessarily have access to lots of digital devices at home, and this was impacting on their ability to carry out independent work. We thought that by using one single platform where they could access all of their learning content on one app would be the best way forward. And that’s why we chose Teams and Cloud Design Box,” says Jonathan Butler, Assistant Principal (Teaching and Learning) at Wilberforce College.

“We’ve been looking for something like Teams for a long time and it’s changed the game for us during lockdown,” says Ashley Howe, STEM Faculty Head at Wilberforce College.

Wilberforce College using Microsoft Teams

Thanks to Cloud Design Box’s product and training, Wilberforce College has become the only educational institution in Hull and the East Riding to be awarded status as an EdTech DfE Demonstrator College.

“Without the help of Cloud Design Box, we would have never been in the position to achieve this,” says Jonathan Butler.

Cloud Design Box’s training sessions, up until now, have been primarily exclusive to existing customers. However, we are now opening up free places to anyone who works in a school and wants to develop their understanding of Microsoft Teams and how it can be used to deliver learning in and outside of the classroom.

Partner company SalamanderSoft supports Cloud Design Box’s product with its own technology and is looking forward to sharing their knowledge with teachers and school staff:

“It’s been a pleasure to work with Cloud Design Box over the past few years, and we’re very happy to be able to offer these sessions alongside them, to help schools get the most from Microsoft Teams as easily as possible,” says Jon Atkinson, Managing Director of SalamanderSoft.

To find out more about Cloud Design Box’s latest free and virtual events, please head to www.clouddesignbox.co.uk/events.

Archived Class Teams – Where have they gone?

During the academic year rollover process in Microsoft School Data Sync, schools can choose clean-up actions for their old class teams. The most popular and recommended clean-up action is “Archive”. It’s much easier for teachers and students to see current teams when they login.

The archived teams appear to vanish leaving the user with all the current classes for the new academic year.

However, they have not disappeared, and the teacher/student can still access the team in read-only mode.

In the video below, Darren Hemming from Cloud Design Box shows you how you can access archived classes from previous academic years.



Cloud Design Box customers can benefit from an option in class dashboard to switch back to a previous academic year.

Class Dashboard Archived Teams

Talk to the team at Cloud Design Box if you need help with Teams for education.

Office 365 User Adoption Episode 11: Supporting Students with SEN and EAL with Office 365

In this podcast, we spoke with James Emmet, Network Manager at Engineering UTC North Lincolnshire about how they use features in Office 365 to support students with Special Education Needs (SEN) and English as an Additional Language (EAL).




Listen on Spotify

“We have a high number of students who are EAL, SEN, dyslexic and have low reading ages. I passionately believe that – when used in the right way – ICT is one of the most crucial tools to help these students with their learning,” James tells us.

“Our school’s main intake starts from Year 9, so it’s not long after they start before, we have to start prepping them for their GCSEs. Office 365 and key tools like Immersive Reader are essential for helping these students to learn.”

Immersive Reader is a free tool built into many of the Microsoft Products, including Microsoft Word.

“Using Immersive Reader, students can change the style and appearance of the text to help with reading comprehension,” James explains.

“For example, you can change the font, text size, text spacing and even create a virtual coloured overlay.”

Meanwhile, Picture Dictionary, the Translate tool and Read Aloud are particularly handy for supporting EAL students.

Picture Dictionary allows students to select a word they may not understand and view an explainer image, while Read Aloud turns the text on the page into speech for the student to listen to.

Both of these, combined with the Translate tool, are invaluable when it comes to improving reading comprehension in the classroom.

“We have found that Immersive Reader is being used by all of our students, not only those with EAL and SEN. In fact, one of our GCSE students who is predicted a level 7 in English regularly uses Immersive Reader to break down texts and closely analyse them,” James adds.

Immersive Reader also enables students to highlight word types, such as nouns and verbs, as well as break sentences down into syllables, which both students and their teachers have found useful for English and language-focused subjects.

“Because Immersive Reader is already built into many of the Microsoft products, we have not had to spend any extra time rolling it out into classrooms,” he tells us.

“It’s really taken off in our school. For example, we demonstrated the tool to one student and by the next lesson, the rest of their class were using it.”

The great thing about Office 365 and Immersive Reader is that it works on any connected device. Of course, this capability is more important than ever before as we see many children learning from home.

“We love the fact that Office 365 can be accessed via multiple devices and actively encourage our students to use their own devices or one from our bank of iPads. It gives their learning an extra boost.”

To find out more about Office 365 for Education, get in touch with a member of our team today.

Setting up Microsoft Class Teams quickly with SDS to prepare for coronavirus school closures

This is a quick update from Cloud Design Box. Due to the current situation of social distancing being implemented across the world, we have had a lot of schools rushing to setup Microsoft Teams.

There are a number of ways you can setup Microsoft School Data Sync to create Class Teams from your MIS/SIS data:

We have recently recorded a podcast on how you might use Class Teams for remote learning, you can watch it here.



Our products are designed to be curriculum lead to support your long term digital strategy to move to the cloud. However, we recognise that schools need a quick interim solution to prepare them for remote learning which is why we are now supplying a more lightweight solution to get you onboarded quickly with the option to look at the bigger picture when things have settled down. Please contact us for more information via the contact page on our website.


Cloud Design Box

Teams for Education summer 2019 updates

Microsoft Teams has had a makeover with some new UI and feature changes this summer. In the video below, we go through these changes and what it means for teachers and students using Teams in the classroom.



Tiles

A new tiled interface helps you to visualise your classes in a more friendly view. Don’t worry if you like the list view, you can always switch back to it at any time.

Teams Tiles

Moving Class Notebook Content

You can now take your Class Notebook content library and teacher only sections with you. When creating your new Class Notebook, you will have the option to import from previous Class Notebooks.

Class Notebook

Assignments Interface

Assignments are easier to view with the new grouped view. Late assignments are marked red.

Assignments

There are more updates coming soon too. You can check these out on the Teams Education blog.

End of Year Rollover Process in Microsoft School Data Sync

Lots of new and exciting features are coming to Microsoft Teams this summer, so get ready for the new academic year in advance and resolve any issues before the students are back.

I’m beginning the process of rolling over the academic year at many schools this month using Microsoft School Data Sync with the Cloud Design Box team. We have come across a few issues along the way. For the administrators out there trying to complete this process on their own, we thought it would be great to share our experience in the form of this video guide taking you through the process.



Before you begin the process, talk to SLT and teachers about the preferred clean-up options.

Expire All Classes

Adds a prefix to the start of the class name in this format: EXPMMYY. If you already prefix your classes with the academic year then there isn’t any reason to run this option.

Archive All Classes (recommended)

Archive makes the Team read-only. Teachers can restore a Team for a class and it will work as it did before. We recommend selecting this option so that teachers don’t have a long list of classes in the new academic year. If you have a course which lasts for two years, teachers can restore the class from the previous year and continue to use it; but it will no longer be updated with live MIS data.

Remove Students from All Classes

This removes students from class notebooks and all student data from assignments. This is non-reversible and therefore we do not recommend this choice.

A few issues to be aware of (which we cover in the video above):

  • Some classes will fail to clean-up – you will have to do these manually.
  • You may need to refresh the profile page if you get stuck on an error when starting the new term.
  • Occasionally a clean-up process may get stuck processing forever. If it lasts longer than 24 hours, log a support call with the Microsoft Education team.

We hope this video helps you out. Please feel free to share your comments, wins and frustrations with the process in the comments below!

Importing and Exporting Rubrics in Microsoft Teams

Read more about how to setup and use rubrics in Microsoft Teams in our previous post.

There are options available in Microsoft Teams to export and import Rubric grading criteria. This is great news for educators, it will empower them to share rubrics with their department, school, trust or the rest of the world!



Exporting a Rubric

Find an assignment that you used with the rubric attached. Select the assignment and open the rubric.

Rubric on Microsoft Teams Assignment

Select the download as CSV option. This will download your rubric in a CSV formatted spreadsheet.

Exporting a Rubric in Microsoft Teams

It might not seem much use in this format but follow the steps below to import it. Ideally the next steps should be followed by someone who doesn’t already have access to this rubric.

Importing a Rubric

Create a new assignment, add a rubric and select the import option.

Importing a Rubric in Microsoft Teams

Find the CSV and import it. Not only is the rubric available for use in this assignment, it will now appear in your rubric list for all future assignments that you set!

Creating Assignments using Class Notebook Pages

Class Notebook has a really nice feature which allows teachers to distribute pages to student sections so that they can work on their own copy of the page. Since we originally looked at this in a previous blog post, Microsoft Teams now supports setting assignments using Class Notebook pages too.

Essentially there are two ways to do the same thing, so which should you choose? We would recommend only using Class Notebook to distribute pages if the work is informal (like class work) and we would recommend setting the assignment through Teams if it’s going to be marked (homework, assignments, etc).

The reason for this is you can collect formal marks and comments in the assignment app that you just can’t do through Class Notebook.



To set an assignment using a Class Notebook page:

Create a new assignment and add the Class Notebook page as a resource. Students will be able to have their own copy of the page that you select.

Class Notebook in Teams Assignments

Select a section to push the page into when the student completes it.

Class Notebook Section to distribute

Complete the rest of the assignment form and publish it.

When reviewing student work, you will have the option to annotate the Class Notebook page in addition to adding formal feedback and scores. This gives you the best of both worlds. Simple annotation and feedback on the student work but also a place for formal marks and comments which will become part of an exportable marksheet.

View student work in Class Notebook and teams

Office 365 User Adoption Podcast Episode 4 – Focus on a Long-Term Plan

You know how much Office 365 could transform your school or academy, but how do you convince the rest of the staff and student body?

Getting everyone on board with a new concept or piece of software is a challenge for all organisations, but by sharing experiences, we can learn from others who have been in our shoes.

That’s why we have created this podcast series, highlighting real-life user adoption stores for SharePoint and Office 365 for Education.

In this episode, we speak to Duncan Thurlow, a Science Teacher and Whole School IT Coordinator at Whitley Bay High School in North Tyneside.



Cloud Design Box Founder Tony Phillips and Darren Hemming, our Operations Manager, find out more about some of the methods Whitley Bay has used to encourage staff and students to embrace the cloud-based service.

“When you introduce anything new, there are always hurdles,” Duncan tells us. “It’s a case of upskilling across the whole school; teachers, admin staff and the pupils.”

Duncan describes how on the first day of the new year, staff attended a training session that outlined some of the basics of Office 365 and SharePoint.

“From day one, we set it as the standard home page, so everyone would hit it on a daily basis. It’s about getting people into the habit of storing documents in the cloud and using the quick links that Cloud Design Box set for the landing page.”


Cloud Design Box

This was followed by a series of drop-in sessions and then a recap workshop in January, where staff could ask questions and explore some of the features in more depth.

“We were careful to set out a strict structure for certain things, such as file storage. For example, we disabled saving to USB sticks in some areas in order to promote the cloud. However, we also gave our staff the freedom to choose how they used it within their specific departments,” Duncan points out.

‘All different, but all equal’ is at the heart of the Whitley Bay ethos:
“It runs throughout our school, from staff to students.”

Duncan believes the key is to discover the hook for each department, whether it’s accessing shared resources outside of school hours for teaching staff, collecting responses quickly on Microsoft Forms for admin staff, or sending out bulletin alerts for the pastoral team.

“Forcing people to move their entire workflow to the cloud only causes frustration, annoyance and – ultimately – resentment. We don’t want that. We want people to use these tools to enhance the learning for our pupils,” he adds.

A long-term approach has been crucial for user adoption at Whitley Bay.

“There has to be a strong sense of commitment with anything you introduce into a school. Be consistent and think about the bigger picture.” Duncan continues.

“Concentrate on one or two things you’d like to achieve in the first twelve months. For us, this was access from home and file collaboration. A slow and steady transition to this feature-rich product receives a much more positive response compared to a rushed, forced move to the cloud.”

If you want to find out more about how Cloud Design Box can help you implement a digital strategy to move to the cloud, visit our website: https://www.clouddesignbox.co.uk/education