Tag Archives: Remote Learning

How to create topic notebooks in OneNote

OneNote can be used to create and organise digital learning content for students – that can be shared in a centralised area. Teachers can create a mini-website/digital topic notebook for each topic that can then be shared via a link or in Teams.

Important: This is not a tutorial on creating Class Notebooks. For more information about Class Notebooks see this guide.

Example of a topic book in OneNote

In this guide, learn how to: 

  • Create a new OneNote file. 
  • Add and edit pages and sections. 
  • Edit the colour coding of your OneNote. 
  • Break sections into subsections.  
  • Add and format text in OneNote. 
  • Insert images, tables, links and other resources to a OneNote page.  
  • Change the appearance of a OneNote file.  


Create a new OneNote file.

  1. Head to the student resource folder in which you want to create your new OneNote notebook. 
  2. Select New and then OneNote Notebook. Select New and then OneNoteNotebook to create a new OneNote in a student resource file.
  3. Add a name for your new OneNote notebook and select Create.

Note: You can edit your OneNote in the browser view, but some features may not be supported. Access the full range of features by selecting Open in the desktop app. 

Open in desktop app

Add and edit sections/pages in OneNote.

A OneNote notebook consists of sections and pages, just like a traditional ring binder folder.

  1. Rename a page/section by right-clicking and selecting Rename Section/Page.
  2. Add a new page by selecting Add Page at the bottom of the page list.
  3. Add a new section by selecting Add Section at the bottom of the page list.

Adding and editing pages and sections in OneNote

Edit the colour coding of your sections in OneNote.

  1. Alter the colour coding on your sections in OneNote; simply right-click the section and select Section colour. 
  2. Choose which colour you wish to set for the section.

Editing the colour coding of your OneNote

Break OneNote sections into subsections.

Sections can be broken down into subsections, which is excellent when you need to split up chunkier topics and make them more digestible for students.

  1. Right-click on Add Section and select New Section Group.Add new section group
  2. Name your new section group.
  3. Add sections into your section group by selecting your section group and Add Section.

Subsections and section groups example in OneNote

Add and format text in OneNote.

  1. Tap the place you want the text on your OneNote page and start typing to add text.
  2. Format the text – change the size, colour, font etc. – with the text toolbox at the top of the screen.

Text formatting in OneNote

Insert images, tables, links and other resources into a OneNote page.

The Insert tab – found on the top navigation bar – allows you to insert a range of resources to a page, including:

  • Tables
  • Pictures
  • Links
  • Video
  • Audio
  • Files
  • And more!

Insert pictures, tables, links and other resources into a OneNote page

Change the appearance of a OneNote file.

The View tab – found on the top navigation bar – allows you to alter the appearance of your OneNote file. From here, you can:

  • Set a page colour.
  • Insert rule lines.
  • Check accessibility.
  • Use the Translate tool.
  • And more!

Change the appearance of your OneNote via the View tab

The final result is a fully interactive, read-only topic book for students to use and revise from. Students can use the colour-coded sections to find the information they need or use the search bar to type in keywords.

Additionally, with our Cloud Box solution, long-term learning resources like this one can be easily shared across departments and even entire schools and trusts and be reused for future academic years.

Book a demo to find out exactly how we can help your school, academy or multi-academy trust today. Give us a call on 01482 688890, or send us a message

 

Free webinars: Improve MAT communication and save SLT time with Arbor and Cloud Box  

Cloud Design Box is partnering with Arbor to deliver two free virtual training sessions designed especially for schools, academies and multi-academy trusts (MATs).  

Arbor works with over 2,500 primary, secondary and special schools and is the UK’s fasted-growing MIS community.  

Arbor MIS – which is featured in both of the upcoming webinars – gives schools of all sizes the tools they need to free staff from busywork, work more collaboratively and stay connected on the cloud – so that your whole team has a shared view of what’s going on.  

Improving MAT communication using Microsoft Teams and Arbor.  

The first session takes place on Thursday 10 February and is aimed at MATs who want to improve communication across all their schools.  

The Cloud Design Box team will show MATs how they can easily share documents, important announcements and news across the entire trust with SharePoint and Teams.  

SharePoint home page with My Assignments web part showing students upcoming assignments.

Meanwhile, Andrew from Arbor (former Headteacher and MAT leader) will take this one step further and demonstrate how Communications in Arbor allows schools to share announcements and news to specific groups.  

 

Click to sign up to improving MAT communication using Microsoft Teams and Arbor

Saving curriculum leader time with Cloud Box and Arbor.  

On Tuesday 15 March, we’ll discuss how curriculum leaders can save time creating and sharing learning resources with both the Cloud Box and Arbor solutions.  

The demonstration will be split into two parts and cover how senior leaders can save time with Teams by creating and sharing quality, long-term resources and using the analytics tools to monitor what work is being set and completed.  

Following this, Arbor will demonstrate how their Communications module can be used to share information and resources with specific groups of students.  

Click to sign up to saving curriculum leader time with Cloud Box and Arbor (March 2022)

Both webinars are free to attend and open to anyone working in a school, academy or multi academy trust. To find out more about all our upcoming events, please see our events page 

 

 

 

 

 

 

 

 

 

 

 

Updated Guidance for Starting Online Lessons in Microsoft Teams

We have recently updated our video guide on how to start online lessons in Microsoft Teams. As January approaches, many schools will be forced into full or partly online lessons due to sickness and self-isolation. Microsoft Teams as evolved to become easier to use for teachers over the past year and the video below reflects this:



You can also read/watch our previous guides for more in-depth information.
Office 365 User Adoption Podcast Episode 10 – Virtual Lessons using Microsoft Teams

Teacher Guide to Presenting Remote Lessons using Microsoft Teams

How to get students more engaged outside of the classroom

Getting students engaged outside of the classroom can be difficult. While most students understand that they must complete homework and assignments for their classes, creating homework assignments that are engaging helps to reinforce learning and development.  

Below, we have some ideas on how you can use some of the tools in Microsoft 365, Teams and SharePoint to create brilliant and effective homework assignments.  

Use the Reading Progress tool. 

The Reading Progress tool in Microsoft Teams is a great way to liven up reading tasks, comprehension and language learning.  

Students can record video or audio of themselves reading a passage and submit it to their teachers for feedback or grading.  

What’s more, Microsoft picks up on any mispronunciations, omissions and repetitions – which is great for saving teacher time when marking.  

Students are also likely to feel more comfortable reading a passage in their own home, rather than aloud in front of their classmates.  

Grading a reading progress assignment in Microsoft Teams

Add audio clips into Class Notebooks and Assignments. 

It’s easy to add audio clips into Class Notebook and we know that some teachers have been using this feature to set learning objectives and instructions for homework tasks.  

Not only does this save the teacher time, but it also injects a bit of life into homework tasks.  

A new feature in Teams allows you to add video instructions directly to Assignments, while students can submit videos of themselves speaking a new language, practising a presentation, reading a passage or playing an instrument. 

Create revision videos that can be used again and again. 

Video is a great way to engage your students outside of the classroom as it’s a lot more engaging than sending over blocks of text and worksheets to revise from.  

You could keep a library of revision videos in SharePoint for your classes to access, or even embed videos into Class Notebook to compliment revision guides.  

As an additional bonus, when it comes to the end of the year, you can reuse the content you’ve created for your new classes – so there’s no duplication in work.

Get creative with whiteboards for assignments. 

A relatively new feature to Assignments, the whiteboard allows you to integrate a virtual board into Assignment tasks.  

You could either assign a previously created whiteboard (i.e. one that you created during a lesson) or add a blank whiteboard with students to work on.  

Another great idea is to create a whiteboard where students fill in the blanks. It gives your class something different to do than work in Word or their Class Notebook.  

Attaching a whiteboard to assignments in Microsoft Teams Source: Microsoft Tech Community

Test knowledge with quizzes and forms. 

Quizzes and forms can be easily set up in Microsoft 365 and work great in and outside of the classroom.  

One idea is to use a form to quiz your students on their understanding of a previous lesson. Or, you could incorporate a quiz into a reading comprehension task.  

Not only are quizzes and forms more engaging than filling out a Word document, but it also gives you as a teacher an almost instant overview of whether the learning has been understood and what areas you may need to recap during the next lesson.  

onenote quiz

If you would like to learn more about how we can help your school or trust achieve more with Microsoft 365, please contact a member of our team today.

How teachers can save time creating learning resources with Microsoft 365

We know that time is precious when you work in education; whether you’re marking, planning, or delivering a lesson, it can be tricky to find the time to get back to what you love about teaching.  

While we can’t increase the number of hours in your day, we can give you some ideas on saving time when creating learning resources with some essential tools and features in Microsoft 365.   

Centralise resources.   

Create a centralised, long-term resource bank in SharePoint for teaching resources, policies and other documents that can be reused and repurposed every academic year.   

With Microsoft 365, you can create designated areas in SharePoint that only users with the correct permissions can access. For example, only one department, only certain classes or students or only staff members.   

Not only does this save time each year by not having to replicate or reupload resources, but it also means that everyone has access to everything they need to work – whether that’s a student or staff member.  

We provide automation services to create centralised resource areas automatically from your school’s MIS data. Find out more by chatting to a member of our team.  

“Everything we need is in the cloud, so we don’t have to worry about losing paper worksheets. Pupils can also use SharePoint and Teams to download assignment tasks, refresh their memories, take quizzes and be in touch with the teacher in between lessons.” – Whitely Bay High School 

Co-author documents with colleagues.   

Word Documents, PowerPoints, Excel Spreadsheets, and more can be co-authored in real-time with your colleagues.  

Co-authoring is excellent if you need another staff member’s import on a document or if you’ve agreed to share the workload by co-creating learning resources for your department.   

Why spend hours creating a resource from scratch that your colleague has already spent time making?   

Instead, easily and securely share, edit and co-create documents with others in your school, academy or trust.   

Sharing is caring.   

By centralising your resources and co-authoring documents, you can begin to build a powerful library of learning materials that can be shared across an entire department, the whole school or even your trust.   

So, instead of ten teachers creating ten versions of the same document, you can pool together your resources and free up time to spend on other areas, like grading, working with students or professional development (or even just taking a break!). 

“Cloud Box has been transformational in the way we work and create learning content. We are now beginning to create revision resources that can be accessed by our pupils at any time on a connected device. Not only is this brilliant for the students, but also for staff who can dedicate more time to sharpening their message and delivery.” – The Ashcombe School.   

Rollover resources to the next academic year.  

With our Cloud Box solution, there’s no need to start from scratch when a new academic year rolls around.   

Instead, everything – your resources, classes and student information – is cleaned up and rolled over automatically, ready for the start of term.   

We use Microsoft School Data Sync (SDS) to start a rollover and clean-up process, our centralised resource areas allow you to reuse resources year on year, while the Class Dashboard enables students to easily access archived Teams from previous academic years.  

Already have Microsoft School Data Sync? Talk to us about how we can extend this to provide central resource areas, SharePoint intranets, Class Cover tools and much more  

Not set up with Microsoft School Data Sync? We can help you get started and future-proof your Class Teams setup. Contact us for a friendly chat with one of our Education Experts.    

Meet Cloud Design Box at EdTech’s biggest reunion

UPDATE: Bett has moved to Wednesday 23 – Friday 25 March 2022
Cloud Design Box is attending Bett 2022 – which returns to the ExCeL London from Wednesday 23 – Friday 25 March 2022. 

The most prominent international EdTech exhibition is back, and we’re thrilled to be a part of it for another year.  

You can find us at Stand SP53 – next to our partners SalamanderSoft – where you’ll be able to meet our team and talk one-to-one about your blended learning needs as a school or trust.  

The long-awaited Bett 2022 – dubbed EdTech’s biggest reunion – provides a unique chance for educators to explore innovative product demonstrations, access CPD seminars and network with thousands of people in the education community.  

After months of virtual meetups, it’s going to be fantastic meeting you all in person and showing you all the new and exciting things teachers and schools can achieve with Microsoft Teams and SharePoint.  

We know many people will want to plan their visit ahead of time and avoid queues, so we’ve opened meeting slots for you to book a meeting with us at a time that suits you 

BOOK NOW

A photo of a previous Bett show

On the second day of the show, we’ll also be joining in with the first Bett After Hours – designed for visitors who cannot attend Bett during the school day. Open from 6pm-8pm on Thursday 24 March 2022.  

Bett is the first industry show of the year in the education technology landscape, bringing together 550+ leading exhibitors and sponsors and over 20,000 attendees from the global education community. 

It’s the event to attend for the education community…

And we cannot wait to see you there! 

Bett takes place at the ExCeL London on 23-25 March – Register your place here and reserve a meeting slot with Cloud Design Box here 

 

Add students’ upcoming assignments to your school’s SharePoint home page

We have launched a new SharePoint web part exclusive for Cloud Design Box customers called My Assignments, allowing students to see all their current and upcoming assignments from their SharePoint homepage.  

Your school’s SharePoint homepage should give students a quick overview of what’s going on in the school community, and their classroom.  

Popular features of a school intranet include the latest news, an announcement from the headteacher and maybe even a word of the day/week to get students thinking.

But, a common question we get asked by our customers is Is there a way to show upcoming assignments on the homepage? and thats why we created this new web part.  

Schools can now add My Assignments to their SharePoint’  pages 

SharePoint home page with My Assignments web part showing students upcoming assignments.

The student can see what assignments are coming up, what class theyre for and when theyre due. The ones that are overdue are highlighted in red.  

Whats more, the student can click the assignment and be taken directly to that assignment page in Microsoft Teams.  

My Assignments SharePoint web part showing students upcoming assignments.

The My Assignments web part has been designed to make it easier for students to keep track of assignments and take more ownership of their learning.    



If you’re a Cloud Design Box customer, you can edit your SharePoint home page and add the My Assignments web part to the page. Please get in touch with support if you need assistance with this.  

If youre not a customer but want to find out how we can help your school or trust achieve more with Microsoft 365, get in touch with a member of our team right now 

Free webinar – A strategy to adopt Microsoft Teams successfully in a school or MAT

We are hosting a free webinar for schools, academies and trusts focusing on how you can successfully adopt and roll out Microsoft Teams, without wasting time or money.  

One of the main challenges we see schools and MATs face when rolling out new technology is user adoption.  

There’s a central group of tech-savvy staff who pick up the new software straight away and begin using it in their classrooms, but there’s always a section that gets left behind without proper support or training.  

This results in a disjointed situation where learning resources are scattered across different platforms and servers and there is no cohesion in how students are being taught across their subjects.  

The COVID-19 pandemic forced a lot of schools to move to Microsoft Teams or other digital platforms to provide blended learning to students whether they were working in the classroom or at home. This has only added to the number of schools that now lack a long-term strategy to get real tangible benefits that reach far beyond the pandemic.  

Event link: A strategy to adopt Microsoft Teams successfully in a school or MAT. Sign up for free.

In an upcoming free webinar, we give you a tried-and-tested strategy to adopt Microsoft Teams successfully in your school or MAT. 

During the session, we’ll run through the key steps we take with schools across the UK to help them roll out Teams successfully; everything from communicating your initial vision and setting milestones to delivering training and measuring user adoption.  

I don’t want to exaggerate, but I think this is a revolutionary moment for us. Cloud Design Box is exceptionally good at working with a range of people. They can speak to the technical roles within the school, but what makes them stand out is their ability to explain it to teachers, like myself, who aren’t that technical.” – Chris Panting, Headteacher at The Ashcombe School. 

The webinar takes place on Microsoft Teams from 2pm – 3pm BST on 21 October 2021. 

Everyone is welcome to join in, whether you’re already using Microsoft Teams or considering rolling it out across your school or trust in the future.  

Sign up to A strategy to adopt Microsoft Teams successfully in a school or MAT right now.

Extend Microsoft Teams in independent schools with Cloud Box – demonstration

We are hosting a free webinar for independent schools, focusing on how you can successfully extend blended learning in Microsoft Teams with our Cloud Box solution, without compromising your high standard of teaching and learning.  

One of the main challenges we see independent schools face when rolling out new technology is achieving seamless user adoption.  

Typically, there is a central group of staff who are confident with technology that embraces the new software straight away. However, there’s always a percentage that gets left behind due to a lack of proper support, training and guidance.  

Students are left with learning resources interspersed across several different platforms and mediums and little-to-know cohesion in how they’re accessing learning across different subjects.  

The COVID-19 pandemic has exacerbated this problem, especially after the UK government announced that all schools needed to provide digital learning resources to students. This led to schools signing up to platforms like Microsoft 365 with no real long-term plan or strategy.

In an upcoming free webinar, designed especially for independent schools, we give you a strategy for adopting and extending Microsoft Teams successfully.  

During the session, we’ll run through the key steps we take with independent schools across the UK to help them roll out Teams seamlessly; everything from communicating your initial vision and setting milestones to delivering training and measuring user adoption. 

“By working with Cloud Design Box, we were able to make a smooth transition to the platform, as well as make navigation and provision of Teams and SharePoint sites easier for teachers to get on board with.” – The King’s School, Canterbury. 

Our webinar takes place on Microsoft Teams from 1pm – 2pm GMT on 26 November 2021. 

Everyone who works in an independent school is welcome to join, whether you’re already using Microsoft Teams or considering adopting it in the future.  

Sign up to Extend Microsoft Teams in independent schools with Cloud Box right now.