Tag Archives: Partners

Microsoft 365 user adoption tips from a large multi academy trust (MAT)

In this second podcast episode with Bridge Academy Trust (BAT), we discuss user adoption tips with Mark Fuller, IT Director and how he is supporting 12 schools to embrace the tools in Microsoft 365.



Bridge Academy Trust is a large MAT made up of four secondary schools and eight primary schools. In 2021, the Trust worked with Cloud Design Box and its partners to merge ten different Microsoft 365 tenants and roll out SharePoint and Teams to each school in the trust.

You can read the details about this merge and migration project in this blog post.

One of the key challenges when rolling out Microsoft 365 across BAT was that each school was at a very different stage in terms of blended learning.

“Some of our secondary schools were already using the full suite of tools in Microsoft for teaching and learning. Meanwhile, other schools were only using it for email and storing some files in OneDrive,” Mark explains.

“We also had a school using G Suite that we needed to migrate across and support them in using brand new blended learning tools.”

Mark describes his approach when it came to encouraging user adoption of Cloud Box in each school.

His first quick win is to set the school’s SharePoint intranet as the default homepage:

“This way, I’ve won half the battle because they’re already using it. The page contains links the staff will find useful – timetables, web applications, finance forms, HR forms, policies etc,” Mark tells us.

“When they open their computers, it’s the first thing they see – they haven’t got to start typing out the URL. It just makes navigation so much easier.”

As they roll out, Mark is working with each school to introduce them to SharePoint and Teams and support them with user adoption.

“I speak to staff and give them a brief demo of what SharePoint and Teams can do. I do live webinars and drop-in sessions using Microsoft Teams and record them so staff can watch later if they miss the live events,” he continues.

“I have also created a training site within SharePoint for staff to access. This not only has my own resources on there, but I have links to the courses created by Cloud Design Box and Microsoft. There’s no point in me re-creating what has already been done and they have saved me so much time.”

Access our free training videos here.

Mark points out that it’s important to recognise that each school, even if they are in the same trust, has very different needs and will use Microsoft 365 in different ways:

“It’s important we work with schools to create something that they will use, rather than telling them exactly how to use it. This has worked well, and we’ve had schools ask for all sorts of things, like a place to store all exam information and a site dedicated to assemblies,” Mark enthuses.

Lastly, Mark has made himself available to answer questions for any school that needs it:

“It can be a bit of information overload for some staff, so alongside the training and drop-in sessions, I have made myself available to answer questions from schools.”

If you would like to find out more about our Cloud Box platform and how we can help improve communication and collaboration in your school or MAT, book a free demo today.  

A quick round-up of Bett 2022

After two years of virtual demos and online networking, we were thrilled to be back at Bett Show in March, talking with schools and trusts face-to-face about blended learning.  

A huge thank you to everyone who came along to see us on our shared stand with our partners SalamanderSoft.  

Cloud Design Box Keith and Tony Bett 2022

The long-awaited three-day event – dubbed EdTech’s biggest reunion – brought together some of the most prominent names in the education community.  

Tony, Darren, Joanne, James, Keith and Joe had a brilliant time demonstrating our product and speaking to schools and MATs about their blended learning needs. 

Tony Phillips with the Cloud Design Box team at Bett 2022

Meanwhile, we also managed to catch up with some of our partner companies – Arbor, AspiraCloud and Microsoft Education.  

AspiraCloud at Bett 2022

Our Operations Manager Darren – a former teacher of Modern Languages and ICT – was particularly excited to talk with Microsoft about Reflections in Microsoft 365 and how it can be used to measure student wellbeing. 

Cloud Design Box was also part of The ANME Trail – hosted by the Association of Network Managers in Education. Visitors could walk around the trail collecting stamps to be in with a chance of winning all sorts of exciting gadgets. 

Cloud Design Box Joanne at Bett 2022

“Bett is a highlight in our calendar every year, so it’s a great feeling to be back at the show in 2022. It’s an extremely busy but exciting week for the whole team. It gives us the unique opportunity of catching up with our partner companies and speaking to schools and trusts about the challenges they face in an increasingly digital world,” enthuses Tony Phillips, Founder of Cloud Design Box. 

“We know that some didn’t make it to Bett this year due to the change in date and potentially due to Covid-19, so we’re hosting virtual demos for those who may have missed us at the show but want to extend Microsoft 365 in their school or trust.” 

Cloud Design Box Keith demonstating Cloud Box Product at Bett 2022

If you would like to find out more about how Microsoft 365 and Cloud Box can help your school or trust overcome the challenges of lost learning, book a demo with a member of our team.

 

Free webinars: Improve MAT communication and save SLT time with Arbor and Cloud Box  

Cloud Design Box is partnering with Arbor to deliver two free virtual training sessions designed especially for schools, academies and multi-academy trusts (MATs).  

Arbor works with over 2,500 primary, secondary and special schools and is the UK’s fasted-growing MIS community.  

Arbor MIS – which is featured in both of the upcoming webinars – gives schools of all sizes the tools they need to free staff from busywork, work more collaboratively and stay connected on the cloud – so that your whole team has a shared view of what’s going on.  

Improving MAT communication using Microsoft Teams and Arbor.  

The first session takes place on Thursday 10 February and is aimed at MATs who want to improve communication across all their schools.  

The Cloud Design Box team will show MATs how they can easily share documents, important announcements and news across the entire trust with SharePoint and Teams.  

SharePoint home page with My Assignments web part showing students upcoming assignments.

Meanwhile, Andrew from Arbor (former Headteacher and MAT leader) will take this one step further and demonstrate how Communications in Arbor allows schools to share announcements and news to specific groups.  

 

Click to sign up to improving MAT communication using Microsoft Teams and Arbor

Saving curriculum leader time with Cloud Box and Arbor.  

On Tuesday 15 March, we’ll discuss how curriculum leaders can save time creating and sharing learning resources with both the Cloud Box and Arbor solutions.  

The demonstration will be split into two parts and cover how senior leaders can save time with Teams by creating and sharing quality, long-term resources and using the analytics tools to monitor what work is being set and completed.  

Following this, Arbor will demonstrate how their Communications module can be used to share information and resources with specific groups of students.  

Click to sign up to saving curriculum leader time with Cloud Box and Arbor (March 2022)

Both webinars are free to attend and open to anyone working in a school, academy or multi academy trust. To find out more about all our upcoming events, please see our events page 

 

 

 

 

 

 

 

 

 

 

 

Free webinar – Getting parents engaged in homework using Teams

Finding the best way to engage and involve parents in their children’s learning can be a challenge for schools. That’s why Cloud Design Box has partnered with Haldor to deliver a homework app that is seamlessly connected to Microsoft Teams Assignments.  

We all know that there are real advantages to parents and guardians being engaged in their child’s learning, especially when it comes to supporting students with homework and assignments.  

In an upcoming webinar on 19 October 2021, we’ll be sharing our top tips on getting parents more engaged with homework by using the tools within Microsoft 365

Sign up for the free webinar on getting parents engaged in homework with Haldor Homework

We’ll also be introducing our new partners – Haldor – and their product Haldor Homework, which gives parents access to their child’s Microsoft Teams Assignments, directly from their computer, tablet or phone.  

Parents can easily keep track of when homework is set and due, see the status of the homework and view any feedback or assessment – everything they need to support blended learning.



The webinar will take place on Microsoft Teams from 11am – 12pm BST on 19 October 2021.  

Everyone is invited to join in, whether you’re a current Cloud Design Box customer or if you’re a school, academy or trust that is interested in achieving more with Microsoft Teams.  

To attend the free webinar on 19 October 2021 please register here 

How To Clean Up Old Class Teams in Microsoft School Data Sync Summer 2021

The Microsoft School Data Sync (SDS) rollover process 2021 has changed slightly since last year, so we have created a video guide to walk you through the process. 

If your profile has expired and you’re ready to start the academic year, then this guide is for you. 



One thing you’ll notice is that there is no longer a cleanup option button. Previously, this button would achieve all of your Class Teams; however, in an effort to give you more choice, Microsoft has removed this button and – if we’re honest – it’s made it more of a tricky process. 

Below are some simple steps we can do – and remember, we only have to do this once every academic year. 

Important: Do not start the new term or year until you have completed the cleanup process. Otherwise, all of your users will get stripped out of those old Class Teams and won’t be able to access their archived Class Teams.

  1. Go to the Groups to bring up the Groups page.
  2. Click the Sections tab and select Section Report
  3. Select Generate new section report. This report provides information on class names, metadata associated with the class, state of the class team, created date and SharePoint site status. 
  4. Download the Section report once it has been processed.

Tip: If you format the spreadsheet into a table and create headers, you can then sort the information by Name or Section. 

  1. Find the correct SectionId for the Teams you want to clean up. Naming Teams correctly with the correct prefix and academic year will save you time here. 
  2. Remove the Teams from the spreadsheet you don’t want to clean up, and you should be left with the teams from the correct school and academic year. Save the spreadsheet.
  3. Return to Section Cleanup and upload the edited Section Report.
  4. You can Mark the Classes as Expired or Archive Teams (we’d recommend the latter as all the Teams are available in read-only mode). 
  5. Select Run cleanup.
  6. Check that your classes have been archived off. It should have cleared them from the SDS Profile. 

Now it’s time to start the new term/year.

  1. Select Start new term/year. 
  2. If you’re using CSV files, you need to upload your new CSV files. If you’re using an API or OneRoster, you need to make sure your new data is ready to sync. 
  3. Set a profile expiry date and configure the other options on the page. 
  4. When you’re ready, select Sync, and it’s now ready for the new academic year. 

We have a guide on how teachers can find those archived Teams, how to move over your old Class Notebooks and make sure you don’t lose long-term resources. 

If you’re a Cloud Design Box customer, we do all of this for you. Just make sure you complete the Roll Over form in plenty of time. 

You also benefit from an easy-to-use class dashboard where you can access all of your archive Class Teams. 

If you would like to learn more about how we can help your school or trust, please contact a member of our team today.

Helping Microsoft Teams and SharePoint Work Better for your Teachers, School and MAT – Free Webinars and Training

Arbor MIS is partnering with Cloud Design Box to host three free training sessions specially designed for schools, academies and multi academy trusts who are using, or planning to use, Microsoft Teams to deliver blended learning for their students.



Click here to register for any of our three sessions

Arbor MIS works with over 1,250 primary, secondary and special schools in the UK, making it one of the fastest-growing MIS communities in the country. Helping staff accomplish more, work collaboratively and stay connected on the cloud, Arbor works closely with the Department of Education and Local Authorities to provide tools that save schools time and money.

We work with Arbor to help our customers enjoy more flexibility to set work, collaborate and share resources for their classes; their technology and data helps us to provide access to Class Teams, Class Notebook and centralised subject Teams through an easy-to-use class dashboard.

We’re thrilled to offer three sessions that will take place on Teams across two days, from Tuesday 24 to Wednesday 25 November.

Planning Long Term User Adoption of Microsoft Teams in Schools and MATs

The first session, taking place at 10am on the Tuesday will centre around helping schools with user adoption and planning for the long-term.


Planning Long Term User Adoption of Microsoft Teams in Schools and MATs

It’s perfect for you if you have already adopted Teams but need a hand getting students and staff on board and using the technology. We’ll discuss ways in which you can get started, as well as how you can develop a long-term plan to make the most out of the suite of tools.

Cloud Design Box hosted this at the Department for Education’s EdTech Festival earlier in 2020 and it went down well with school leaders and MATs who needed a clear plan of action to succeed with the software.

Blended Learning for Primary Schools with Microsoft Teams

Specifically built for Primary Schools, this webinar will provide you with a solid foundation of using Teams to deliver learning in and outside of the classroom, for example, using Class Notebook to host and online lesson and making the most out of the conversation features in Teams. This session will take place at 3pm on Tuesday 24 November.


Blended Learning for Primary Schools with Microsoft Teams

Centralising Resources and Reducing Teacher Workload using Microsoft Teams

We know this year has been tough on teachers, who have had to quickly increase their workload to provide digital and online resources for their classes.


Centralising Resources and Reducing Teacher Workload using Microsoft Teams

Tuesday afternoon’s session has been developed with overworked teachers in mind, who are struggling with Teams. We’ll show you some time-saving ways that you can centralise and improve your resources with Teams. This session will take place at 1pm on Wednesday 25 November.


All our webinars are open to anyone working within a school, academy or multi-academy trust. To sign up for any of the sessions, please fill out this form with your details and you’ll be send an email invite to join us in November.