Tag Archives: Online Lessons

Store Teams meeting recordings in SharePoint and OneDrive

Microsoft Teams meeting recordings are no longer in Microsoft Stream for many education licenses. This means it can be difficult to find or delete recordings at the current time.

Old meeting no longer stored in Stream

Microsoft are planning on moving all meeting recordings into OneDrive and SharePoint However, in the meantime recordings are stored in a temporary location (causing issues like deleting or keeping video files). This guide goes through how to enable SharePoint and OneDrive storage for Microsoft Teams meeting recordings early (switchover date for education tenants is 7th July 2021).



Where will new meeting records be stored?

Once enabled, any “Meet Now” recordings created in the Teams calendar will be saved into OneDrive of the person starting the meeting. Any recordings created in the Team channel (such as online lessons) will be stored in the files tab of the Team under a “Recordings” folder. More detailed examples can be found on the Microsoft site.

Recorded meetings folder

Configure OneDrive and SharePoint via PowerShell

Connect to Skype PowerShell using the code below.

Import-Module SkypeOnlineConnector
$sfbSession = New-CsOnlineSession
Import-PSSession $sfbSession

If there are no policies applied to users, apply the setting to the “Global” policy.

Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode "OneDriveForBusiness"

To check if there are any policies applied to individuals, open the Teams admin centre, and locate a typical staff user. Click “View Policies” to locate the name of the Meeting policy applied to the user.
Teams admin centre center

Run the command again but this time for the custom policy. In this example, the policy is called “AllTeachersMeetingPolicy”.

Set-CsTeamsMeetingPolicy -Identity AllTeachersMeetingPolicy -RecordingStorageMode "OneDriveForBusiness"

Sign out and then back in again (it may take a few hours to take effect)

Meeting recordings should now be stored inside OneDrive or SharePoint (Teams file tab).

Meeting recording stored in OneDrive or SharePoint in Teams
files tab storage

Breakout Rooms in Microsoft Teams for Education

With breakout rooms in Microsoft Teams, the teacher can split the class into groups to work on shared tasks, projects, or even competitive challenges. Breakout rooms are private so students can have some one-on-one help from the teacher. As a teacher, you can jump into rooms to see how everyone is doing, give clarification or be help as required.

We have created a quick video guide below explaining how to setup and use the breakout rooms in Microsoft Teams.



Create some breakout rooms.

Create breakout rooms (only currently available in the desktop app) by selecting the new breakout room button.

breakout room button in teams

If students are already in the meeting, you can automatically populate rooms or choose the manual option to do it later.

Create new breakout rooms

Assign students to the breakout room.

Once students have joined the meeting, you can then assign them to breakout rooms by selecting the students and then clicking “Assign” before choosing a room.

Assign student to breakout room

Open a breakout room.

To send the student into a breakout room, you must first open the room. This can be done by selecting the menu on the room and clicking “Open Room”.

Open breakout room

Once the breakout room has been opened, students will automatically be moved into the room after 10 seconds.

Join a breakout room.

As a meeting organiser, you can jump into any of the breakout rooms. You may wish to do this to ensure students are on track and to answer any questions they have. To join a breakout room, select the menu next to the room and click “Join room”.

Join breakout room

To return to the main meeting, click the “Return” button.
Return to main meeting

Close breakout room.

When you are ready for students to finish working in their groups, you can close the breakout room and students will automatically join the main meeting again. You may wish to do this towards the end of the lesson so groups can share their findings with the rest of the class. To close a breakout room, select the menu next to the room and click “Close room”.

close breakout room

Teacher Guide to Presenting Remote Lessons using Microsoft Teams

In this video and guide we show you the best way to start an online lesson in Microsoft Teams. Follow the tips below if you want to control presenters and have more control over the video conference.



Tip 1 – Create your lesson in the calendar view

Creating your lesson in the calendar rather than directly from your class team channel gives you a number of benefits including:

  • Sends out an email invitation to all students
  • If students accept the invitation it will add it to their own personal outlook calendar providing structure to their day.
  • You can stop students from being presenters (and some of the disruption they could cause)

When creating the calendar invite, there is no need to add the students individually, you just need to select the class as shown below.

Schedule Lesson

Tip 2 – Stop students presenting

By default, students are also presenters which means they can share their screens and kick others out of the meeting. This may disrupt the lesson, but you can change this setting!

Save the calendar meeting and wait for it to finish setting up (it becomes bold in the calendar view).

lesson entry

Once you go back into the calendar item, you will see there are additional menu items for controlling the meeting options.

Meeting options

Select “Meeting options” and then change the presenter to “Only Me” and press “Save”.

Presenter options

Tip 3 – Mute microphones

The first 4 students who join the meeting will have their mics unmuted, use the “Mute all” button at any point during the lesson.

Mute all

Tip 4 – Share screens

Use the share button to share your screen or present an application or file.

Share screen

Tip 5 – Mention that the lesson is about to start

Mentioning the class will send them an instant notification in teams. Use it to notify them that the lesson is about to start.

Mention

Tip 6 – Record the lesson

Some students may not be able to make it to your lesson in time. Ensure no one misses out and that they can use it for revision purposes by recording the meeting.

record lesson meeting

We hope you find these tips useful. Good luck with your online lessons!