Tag Archives: MIS Integration

Class Teams Activation

All Class Teams provisioned by Microsoft School Data Sync are now deactivated for students. This means the students can only access the team once the teacher has pressed the activate button.

Activate Class Team

Monitored Conversations

One huge benefit is that students cannot have conversations in the team until it becomes activated. When hundreds of teams are created for each school every academic year, it’s hard to monitor all of them. With this new setting, teachers only have to monitor the conversations in teams that they have activated.

Prepare Class Teams in Advance

The activation step allows teachers to prepare content in the team before it goes live to students. Prepare your class notebook and assignments in advance before activating it at the start of term.

How to Activate the Team

It’s really simple, just click the “Activate” button shown below and confirm. Students will then have instant access to the team.

Activation

If you need help automating Microsoft Teams from MIS data and getting good user adoption in the classroom, contact us at Cloud Design Box.

Office 365 User Adoption Podcast: Unlock Classroom Collaboration Potential with Files in Teams and SharePoint

Conversations and instant messaging are only one part of Microsoft Class Teams. Its true power shines through when teachers share their resources with their classes through the File Sharing tabs and SharePoint integration.

Students can immediately access files and resources that their teachers upload and continue learning outside of the classroom.

However, many teachers spend hours uploading and moving files in specific Class Teams. Sound familiar?

Luckily, there’s a much more effective way of managing class resources in Office 365.

Instead of storing your main resources in separate Class Teams, we recommend making use of SharePoint by having a central hub for all of your long-term resources – i.e. the ones your pupils will need over and over again, right the way through the school year.

Not only is this faster for you to manage, but by creating a central SharePoint resource library for each subject, you remove the need to duplicate work while allowing teachers and heads of departments to collaborate when creating valuable learning resources.

“Resources quickly become siloed if you only upload them to individual classes,” Darren Hemming, our Teaching and Learning Consultant says.

Darren is a former teacher of Modern Languages and ICT and is a passionate advocate of blended learning. He has also worked with schools, leading several large-scale learning platform projects for local authorities and for Building Schools for the Future.

“I’ve seen the collaboration and sharing of resources work very well across departments, and even across different schools inside of one multi-academy trust.”

Once this central hub is set up, you no longer have to worry about attaching individual files and folders to individuals Class Teams.

Simply select + to add a tab and then add your SharePoint resource library to the Class Team.



Now, we’re not telling you to avoid sharing anything directly in Class Teams.

Of course, if you have a one-off resource to share with your class on a specific topic, sharing only in Teams instead of SharePoint first makes a lot of sense.

However, creating a central library for your main resources and then adding them to Teams is a much faster, straightforward way of file sharing with your classes.

Setting Assignments in Microsoft Teams for Education

Homework has many benefits for students including learning how to work independently, staying organised and taking responsibility for their part in the educational process. It also gives them a chance to review the lesson and go over the material again.

Assignments give teachers the ability to track student progress and to see if the student understands the lesson content.

Microsoft’s Office 365 now provides another educational tool in their arsenal of productivity apps. Teams is a collaboration tool for your classes with the ability to have discussion threads, document sharing, class notebooks (see my previous post) and assignments.

In this post I’m going to focus on the assignment aspect of teams. You can follow the video guide or the blog post below, I hope this helps you get the most out of Microsoft Teams!



How to view assignments for your class

Inside your class, click on the “Assignments” tab to view a timeline of all the set assignments for this group.

Assignments

You can select either a horizontal or vertical timeline view of the assignments using the view selector (highlighted yellow below).

Microsoft Teams

How to create a new assignment

To start setting work for students, click the “New assignment” button.

New Microsoft Teams Assignment

You are then prompted to enter the details of the new assignment

Fill in assignment details Microsoft Teams

  • Assign to: Select which classes to assign to (you can set it to more than one of your classes here!)
  • Title: This is the title of the assignment.
  • Instructions: Include a description here to help the student complete the assignment.
  • Due date and time: When the assignment becomes late (you have the option to allow late hand-in below)
  • Late turn-in allowed: If this is enabled, students can still hand-in work after the due date. This is required if you are using class notebook pages.
  • Points: Turn this on to allow a mark allocation. Currently these are only available as a number score.

Documents can be added from OneDrive, your computer or from the OneNote Class Notebook. We are hopeful that SharePoint and other class teams will be added to this soon! There are two options for attaching these resources.

Attach reference materials

These documents are for the student to view as part of the assignment. You might include a PowerPoint, links to useful websites, etc.

Specify what students will turn in

Documents uploaded in this section can be edited by the student and submitted back as part of the assignment. This is particularly useful for things like worksheets.

When you have finished the assignment, you can either save it as a draft or assign it to the class. As soon as this is assigned to the class, it will appear in their assignment timeline and they will get a notification on their team mobile and desktop apps.

Assign to students button

How to review completed assignments

Use the review button to bring up the assignment timeline and assignment submissions.

review assignments

Select the relevant assignment from the timeline to show the student work.

Mark assignments

Each student has:

  • Student work: Links to files that the student has returned.
  • Date turned in: The date and time that the student submitted their assignment.
  • Feedback: Some written feedback for the student.
  • Points: If you have chosen to enable this in your assignment, you can give the student a grade.

Students will not be able to see your feedback or grade until the “Post” button is clicked.

Post Grades and Marks

Click the “Export to Excel” button to download a spreadsheet of the assignments.

Export to Excel from MS Teams
Grade export from Microsoft Teams

The grades spreadsheet shows all the assignments set to this class over the school year. It optionally shows grades, if enabled per assignment. No more manual marksheets! You could use this data to import or fill in MIS marksheets quicker.

Mobile Apps

One of the best ways to engage with students both inside and outside of school using Teams is to encourage them to use the mobile app. Students get instant notifications of any mentions, homework or graded assignments.

Microsoft Teams iOS and Android App

Teams automation and customisation

Teams is free for schools, check you have the license enabled to start using it. At Cloud Design Box, we can provision teams from MIS data and create an engaging and simple dashboard to access team data in SharePoint. We can also create student folders inside team sites and extend the experience even further, making it easier and increasing student and teacher engagement. You can find out more information on our website https://www.clouddesignbox.co.uk/.

Cloud Design Box Class Cards

Learning Tools in OneNote Class Notebook

OneNote Class Notebook is free for education users as part of Office 365, it has some additional functionality which isn’t available in standard OneNote files. In this blog post, I want to focus on the additional learning tools available in this version. There is also a video guide for this post below.



How do I get Class Notebooks?

Class Notebooks can be created in a many ways (depending on how your school decides to use Office 365). Class Notebooks can be created from the Class Notebook App, Microsoft Teams or inside SharePoint or OneDrive.

Creating a “Class” in Microsoft Teams will automatically create a Class Notebook for the group.

How are Class Notebooks different to OneNote Notebooks?

Class Notebooks have a section for each student. Each student can see their own section, the teacher resources and the collaboration area. They can’t see other student sections. Logged in as a teacher, you have access to all the student sections.

OneNote Class Notebook

How do I send distribute an assignment to the students?

Assignments, worksheets or any other hand-outs can be copied into each student’s own section. To distribute a page, the teacher must:

  • 1. Create a new page
  • 2. Populate the page with what you would like to be sent out to the student (e.g. write an essay on…..)
  • 3. In the “Class Notebook” option in the ribbon, select “Distribute Section”
  • 4. Select where you would like the page to be sent

OneNote Class Notebook Distribute Section

How do I review student work?

Class Notebook has a great tool to make it simple to find student work. In the ribbon select “Review Student Work” from the Class Notebook.

OneNote Class Notebook Review Student Work Button

From here, you can select a page and switch between students for quick access to their work.

OneNote Class Notebook Review Student Work

Immersive reader

This option is available under the “View” tab.

Immersive Reader Button

The immersive reader provides the student with a tool to clearly show text on the page without other distractions (images, formatting, etc). In addition to sharpening the student focus on the text, the tool provides some options to:

  • Emphasise syllables, nouns, verbs and adjectives.
  • High contrast themes
  • Focus on lines or sections of the text
  • Read out the text

Immersive Reader

This is a learning tool that has some good research behind it which suggests that it can be used to improve reading and writing comprehension.

Read the study here

What about formal assignments and homework?

OneNote Class Notebook is a great tool for non-formal work hand-outs. With Microsoft Teams, it can be enhanced to provide formal assignments which can be handed out to students, collected in and graded. We will look at that in the next blog/video post.

Need help setting up Microsoft Teams?

I work for Cloud Design Box and we provide teacher training workshops, support, MIS integration, apps and many other services for Office 365. You can contact us via the website or by email. I hope you have found this blog and video post useful!