Tag Archives: MAT

Teams for Education summer 2019 updates

Microsoft Teams has had a makeover with some new UI and feature changes this summer. In the video below, we go through these changes and what it means for teachers and students using Teams in the classroom.



Tiles

A new tiled interface helps you to visualise your classes in a more friendly view. Don’t worry if you like the list view, you can always switch back to it at any time.

Teams Tiles

Moving Class Notebook Content

You can now take your Class Notebook content library and teacher only sections with you. When creating your new Class Notebook, you will have the option to import from previous Class Notebooks.

Class Notebook

Assignments Interface

Assignments are easier to view with the new grouped view. Late assignments are marked red.

Assignments

There are more updates coming soon too. You can check these out on the Teams Education blog.

End of Year Rollover Process in Microsoft School Data Sync

Lots of new and exciting features are coming to Microsoft Teams this summer, so get ready for the new academic year in advance and resolve any issues before the students are back.

I’m beginning the process of rolling over the academic year at many schools this month using Microsoft School Data Sync with the Cloud Design Box team. We have come across a few issues along the way. For the administrators out there trying to complete this process on their own, we thought it would be great to share our experience in the form of this video guide taking you through the process.



Before you begin the process, talk to SLT and teachers about the preferred clean-up options.

Expire All Classes

Adds a prefix to the start of the class name in this format: EXPMMYY. If you already prefix your classes with the academic year then there isn’t any reason to run this option.

Archive All Classes (recommended)

Archive makes the Team read-only. Teachers can restore a Team for a class and it will work as it did before. We recommend selecting this option so that teachers don’t have a long list of classes in the new academic year. If you have a course which lasts for two years, teachers can restore the class from the previous year and continue to use it; but it will no longer be updated with live MIS data.

Remove Students from All Classes

This removes students from class notebooks and all student data from assignments. This is non-reversible and therefore we do not recommend this choice.

A few issues to be aware of (which we cover in the video above):

  • Some classes will fail to clean-up – you will have to do these manually.
  • You may need to refresh the profile page if you get stuck on an error when starting the new term.
  • Occasionally a clean-up process may get stuck processing forever. If it lasts longer than 24 hours, log a support call with the Microsoft Education team.

We hope this video helps you out. Please feel free to share your comments, wins and frustrations with the process in the comments below!

Adding Announcements in Microsoft Teams for Education

In this video, I explore the new announcement feature in Microsoft Teams. It’s part of a big education release this summer, we will keep you posted on the latest developments!



Office 365 User Adoption Series: Learning From Experience with Gareth Rose (Episode 2).

We understand that seamless user adoption of Office 365 and SharePoint can prove tricky, with many hurdles to jump before your whole organisation is fully on board.

That’s why we’re creating a series of podcasts focusing on real-life user adoption stories, with schools, academies and businesses just like yours.

The second episode features Tony Phillips, Cloud Design Box Founder, and Gareth Rose, Assistant Headteacher at Notley High School & Braintree Sixth Form.

Gareth’s experience with user adoption in schools is unique as he has already been through the process of rolling out Office 365, Teams, SharePoint and Class Notebook at his former workplace, Dagenham Park Church of England School.

We spoke with Gareth to find out what tools and techniques he is going to reuse when introducing the Microsoft suite to the staff and pupils at Notley High School.



Create champions.

“My first piece of advice is to get people to become champions of the product. Get the RE teacher to understand the value in putting all their class resources online and show the Music teacher how pupils can annotate in OneNote,” Gareth enthuses.

Starting out with small, basic tasks, Gareth got to know the main pain points of departments and the word spread from there.

“You can see the spark in their eyes when you’ve saved them 20 minutes of time using a basic feature of Office 365.”

Give them no choice.

“A very quick win is changing everyone’s home page to the staff or pupil SharePoint. This gets people familiar with the technology and helps them to become comfortable with using it in the future,” Gareth continues.

“Make it so it’s the only way to access some resources, such as the lunchtime duty rota. When people start to see how beneficial it is to have one calendar that is regularly updated, rather than multiple emails with multiple versions, they begin to gain confidence in the system.”

From here, Gareth explains, the word ‘SharePoint’ was being banded around the staffroom and uttered in staff meetings. By getting people to engage with the platform, you can raise their confidence when it comes to moving more activities across to Office 365.

Have an open-door policy.

“Of course, giving people only one choice when accessing certain documents is risky. But, explain to people, if they have any issues, they can come and see you,” he points out.

“At Dagenham Park, I would sit in with teachers on the first few lessons to get them and their pupils properly set up. In a couple of sessions, teachers and students were writing digital notes and recording their voices in French – incredible to see.”

Working with members of staff and pupils in this way also allows you to understand the many ways in which Office 365 and SharePoint can help enhance the teaching and learning experience.

“After this, it’s kind of like a rolling stone,” Gareth highlights.

“I can see a time in the future where all pupils have iPads. We’ve seen schools hand out devices to their students, but without an ecosystem in which they can actually use them in. What we’re building here is an environment where everyone is on board and using the features of Office 365 to their full potential.”

Final, takeaway points from Gareth:

  • Create and identify champions of Office 365 and SharePoint.
  • Get to know ways in which individuals and departments could benefit from using the suite.
  • Change the homepage and make some resources available only on SharePoint.
  • Be prepared to offer support and answer any questions people have.
  • Design an ecosystem in which people can use Office 365.

If you have any questions about user adoption, or how Office 365 and SharePoint could transform your workspace, school or academy, please get in touch with Cloud Design Box today.