Tag Archives: Help

Store Teams meeting recordings in SharePoint and OneDrive

Microsoft Teams meeting recordings are no longer in Microsoft Stream for many education licenses. This means it can be difficult to find or delete recordings at the current time.

Old meeting no longer stored in Stream

Microsoft are planning on moving all meeting recordings into OneDrive and SharePoint However, in the meantime recordings are stored in a temporary location (causing issues like deleting or keeping video files). This guide goes through how to enable SharePoint and OneDrive storage for Microsoft Teams meeting recordings early (switchover date for education tenants is 7th July 2021).



Where will new meeting records be stored?

Once enabled, any “Meet Now” recordings created in the Teams calendar will be saved into OneDrive of the person starting the meeting. Any recordings created in the Team channel (such as online lessons) will be stored in the files tab of the Team under a “Recordings” folder. More detailed examples can be found on the Microsoft site.

Recorded meetings folder

Configure OneDrive and SharePoint via PowerShell

Connect to Skype PowerShell using the code below.

Import-Module SkypeOnlineConnector
$sfbSession = New-CsOnlineSession
Import-PSSession $sfbSession

If there are no policies applied to users, apply the setting to the “Global” policy.

Set-CsTeamsMeetingPolicy -Identity Global -RecordingStorageMode "OneDriveForBusiness"

To check if there are any policies applied to individuals, open the Teams admin centre, and locate a typical staff user. Click “View Policies” to locate the name of the Meeting policy applied to the user.
Teams admin centre center

Run the command again but this time for the custom policy. In this example, the policy is called “AllTeachersMeetingPolicy”.

Set-CsTeamsMeetingPolicy -Identity AllTeachersMeetingPolicy -RecordingStorageMode "OneDriveForBusiness"

Sign out and then back in again (it may take a few hours to take effect)

Meeting recordings should now be stored inside OneDrive or SharePoint (Teams file tab).

Meeting recording stored in OneDrive or SharePoint in Teams
files tab storage

Changing the default reply button in Outlook Web Access from “Reply all”

Your users may have noticed that the default reply button in Outlook Web Access is “Reply all”. This can result in emails accidentally being sent to the wrong person (as many users assume this is the reply button without reading it).

Reply all in OWA is default

Luckily you can change this default behaviour.

Change for an individual user

The user can change this setting themselves by going into the Mail settings.

Mail Settings

Under Mail, Automatic processing and Reply settings, the user can change the default response to “Reply”.

Reply settings

Change for all users

There is a PowerShell command which will set this for a mailbox.

Set-MailboxMessageConfiguration cloudacademy -IsReplyAllTheDefaultResponse $false

We can take this further and loop through all the mailboxes to apply this setting.

Get-Mailbox -ResultSize unlimited -Filter {(RecipientTypeDetails -eq 'UserMailbox')} | Set-MailboxMessageConfiguration -IsReplyAllTheDefaultResponse $false

Changed to reply

Hopefully you have happy users again after that change! Video guide below.