Tag Archives: Educators

HOW TO: Import assignment settings into a Microsoft Teams Class

For educators juggling teaching and administrative tasks, every minute is precious. Microsoft Teams offers a practical feature to streamline your workload: the ability to import assignment settings from one class to another.

Picture this: You’re setting up your digital classroom in Teams for the new academic term. The structure of your assignments largely mirrors those of the previous term or another class – the same guidelines, submission deadlines, and even notification settings. Rather than duplicating efforts by setting up each assignment from scratch, Microsoft Teams allows you to seamlessly import these settings, ensuring consistency and saving you a substantial amount of time. This function is not just a shortcut; it’s a strategic tool to enhance your focus on what truly matters – your students and their learning experiences.

In this blog post, we’ll walk through the simple steps to use this feature. Whether you’re tech-savvy or just getting comfortable with digital classroom management, this guide is designed to help you streamline your workflow, leaving you with more time to focus on creating impactful learning journeys for your students.



Find assignment settings

First, find an assignment that has the settings you’d like to copy. Simply:

    Select Teams.
    Choose a Team.

Screenshot of teams window in MS Teams

3. Open up Assignments.
4. Hit the Assignment Settings Cog in the top-right corner of the window.

A screenshot of the assignment settings cog in MS Teams

This displays your current assignment settings. These include:

  • Assignment Timeline – Set assignments for future dates.
  • Calendar – Add future assignments to calendars.
  • Notifications – Receive notifications (e.g. if a student hands in a piece of work late).
  • Parent/Guardian Email – Send a weekly email about assignments to parents/guardians.
  • New Students – Allow new students to receive assignments created before they joined the class.
  • Fun Stuff – Enable turn in celebrations for this team.

You can also view Grade Settings on this page, including:

  • Average Grade – Allow students to view their average grade and trend over time in the Grades tab.
  • Weighted Grading Categories – Establish assignment types and assign weights to reflect their importance.

Import assignment settings

To import the settings from your chosen assignment:

1. Select Import Settings From Another Class.

Assignment settings in MS Teams

2. Scroll down the list of classes and select the Class you’d like to import the settings from.
3. Hit Next.

A screenshot of a list of classes from which to import assignments settings

You can also import settings from a previous year’s class. Just scroll down until you find the relevant class.

The next box will give you a breakdown of the assignment settings that will be imported, including:

  • Assignment Timeline
  • Calendar
  • Notifications
  • Parent/guardian email
  • New students
  • Fun stuff

4. Tap Import Settings.

Confirmation of imported assignment settings

Now, the settings will be imported into the current assignment. Don’t forget to import the settings for all your other classes that have identical assignment settings!

Conclusion

Import assignment settings allows you to easily copy the assignment settings without having to manually set up all of your individual assignments’ settings. This can save teachers a lot of time as educators often find themselves setting up new assignments time and time again. As this is such a frequent task for educators, streamlining this process can seriously save a lot of time in the long-run, allowing teachers to spend more time focussing on creating effective teaching materials and lesson plans instead of administrative tasks in Teams.

Contact Cloud Design Box to find out how we can help you supercharge Microsoft Teams for education.

3 essential resources for educators and school leaders

In this podcast episode, we spoke to Microsoft specialist and TweetMeet lead Marjolein Hoekstra about her journey with Microsoft, TweetMeets, MVPs, MSEduCentral and much more.

She reveals three must-have resources designed especially for educators and school leaders.

Marjolein first became connected with Microsoft after diving deep into OneNote and designing an example of what features she thought OneNote should have.

“I wanted to tell them about my desires for OneNote and they were so impressed with my ideas that they asked me if I wanted to become a Microsoft Most Valuable Professional. Of course, I was honoured,” says Marjolein.

“It was around this time I discovered how often OneNote is used in education, and I started to focus my efforts to showcase features of OneNote to educators and get involved in the Microsoft Education community.”




Microsoft asked Marjolein if she would like to organise TweetMeets for Microsoft educators, which she ran successfully until 2020 and has recently started back up in 2022.

“TweetMeets are a multi-lingual conversation on Twitter between educators globally. It takes place once a month and focuses on a certain topic. For example, previous TweetMeets have discussed equity and inclusion, hybrid learning and reading fluency and literacy,” explains Marjolein.

“Every TweetMeet is led by different hosts, who are experts in that month’s topic. It’s a chance to find like-minded people from around the world and connect with other educators and school leaders.”

You can find details about the next TweetMeet via the TweetMeet Twitter account.

Marjolein has also been building a spreadsheet of ‘Frequent Edu Links for Educators‘, which is a compilation of resources centred around certain topics or Microsoft products, especially for educators.

“We have topics for multiple different products used within Microsoft education. Teams plays a major role in this because it’s the underpinning platform for so many tools nowadays, but we have resources on Microsoft Edge, Whiteboard and other tools in the Microsoft suite,” Marjolein describes.

“The spreadsheet lives in your browser, so you can open this whenever you need to and share it with others.”

Microsoft Frequent Edu Links screenshot

The spreadsheet currently has a collection of 1,300+ resources that Marjolein and her team have been collecting over the past year and a half.

“We intend to keep updating the spreadsheet and we listen to feedback from users so that we can decide which resources to include,” she continues.

The third resource Marjolein talks about is the Daily Microsoft Ed Tech Newsfeed.

“This is basically a news page with blog posts, tweets, videos and other resources from Microsoft Education. It’s a mixed bag of the latest resources that could be of interest to educators,” says Marjolein.

“We also include announcements from the Office 365 IT Admin centre, so educators who are a bit more technically inclined can prepare themselves for what’s coming in the near future.”

Daily Microsoft EdTech News screenshot

Remember, Cloud Design Box also has an extensive library of resources focusing on Microsoft 365, SharePoint and Teams for education. Access all of our videos, podcasts, blogs, guides and more here.