Tag Archives: Education

Office 365 User Adoption Episode 8: School Leadership with Microsoft Teams

We’ve spoken a lot on this blog and in our podcast about how Microsoft Teams and SharePoint transforms the classroom, from sharing class resources with pupils to improving student engagement with Digital Ink and Class Notebook.

However, there are also many opportunities to use these tools to drive School Leadership Teams.

We spoke with Gareth Rose, Assistant Headteacher of Notley High School & Braintree Sixth Form to see how their School Leadership Teams, Heads of Faculty and Subject Leaders use Microsoft Teams and SharePoint.



“SharePoint is a brilliant tool for sharing files. And, while it has a lot of collaboration tools within it, we find Microsoft Teams the easiest way to co-author documents used and created by the School Leadership Teams (SLT),” explains Gareth.

“We have five core Teams: one for SLT, one for the admins who support SLT, a data admin team and a pastoral middle leadership team that includes SLT and the Heads of Houses.”

A Team acts as a central hub for collaboration – a place where you can talk with Team members, share and co-author files and keep meeting minutes all in one place.

“To keep everything connected with our SharePoint site, Cloud Design Box has set it up so that users can access the relevant Teams from their SharePoint mega menu.”

School Leadership Teams Heads of Faculty and Subject Leaders use Microsoft Teams and SharePoint

Within each Team, Notley High School has private channels where only specific people can access files and conversations. Private channels in Teams can be controversial as many believe you should simply set up a new Team if a private channel is required.

But, as Gareth explains, it’s a structure that has really worked for them:

“If we set up a new Team every time we need a private channel, we’d have far too many Teams with them all linking off in different directions. With our structure, everyone can access, view and edit the files applicable to them.”

To further simplify processes, Gareth has maintained one rule: SharePoint is for sharing finalised documents and Teams is for collaborating on WIP files.

“All the work-in-progress documents are stored within their corresponding Teams, where they can be accessed and edited by the right people. It’s only when they’re finished that they can be released into SharePoint,” he tells us.

“We have a one version policy – if the file is being worked on, it’s in Teams, and if the file is finalised, it’s in SharePoint.”

It’s easy to see why Notley High has chosen this method of working. This is a great example of Office 365, SharePoint and Teams adoption that shows how the products can be used by the school leadership to work together more dynamically, keeping everyone on the same page and everything in one place, without having to waste time copied into unnecessary emails.


Watch the full Office 365 User Adoption podcast on School Leadership with Microsoft Teams on our YouTube Channel.

Meanwhile, if you would like to discuss adopting SharePoint, Office 365 or Microsoft Teams for your school or multi-academy trust, speak with a member of our team today.


Cloud Design Box

Bett 2020

Cloud Design Box will be exhibiting at Bett 2020 from Wednesday 23rd January until Saturday 15th January 2020 on stand NQ21. Bett is the global meeting place for education buyers and it’s mission is to create a better future by transforming education and bringing together over 800 leading companies and over 34,000 visitors.

We will be opposite the N4 entrance in the North Hall (near the Tablet Academy escape room).

Tony, Darren, Joanne and Lloyd will be on the stand each weekday. Will, Lloyd and Tony will be around on Friday and Saturday.

We will be sharing a stand build with our partners SalamanderSoft. Speak to them to find out more about Active Directory automation from MIS data plus many more tools. You can find out more information on their website.

The team will be demonstrating our SharePoint and Teams solutions. For current customers, we will show you new features set to be released later this year including Teams assignment analytics and our new admin interface to create intranet sites.

If you don’t get chance to see us, feel free to get in touch for a chat and online meeting on our website.

Bett 2020 SharePoint Teams Education

Transform Student Engagement with Digital Ink

Guest post by Courtney Farrow with video by Tony Phillips

With 98% of classrooms now using computers, laptops and tablets, it’s safe to say that digital learning is here to stay.

However, many teachers still find themselves chained to their desktop computers, whiteboards and paper notebooks, unable to invest time and energy into making lessons more engaging, diverse and dynamic.

Does this sound familiar?

If so, Digital Ink in Microsoft’s Class Notebook could transform the way you teach.

Combining the traditional hand-written word with the power of digital technology, Digital Ink has improved the quality of the curriculum for 90% of teachers who have used it.

On top of this, schools say that Digital Ink saves time, increases engagement and class management, creates more personalised learning environments where students can get authentic, timely feedback from their teachers.

Today, we’re taking a closer look at some of the proven benefits of Digital Ink in the classroom.

Save time.

One of the main advantages of Digital Ink is that it saves time, which will probably be music to every teacher’s ears.

In fact, 67% of teachers who used the product said that it saved them precious time when preparing lessons, allowing them to access pre-prepared resources quickly, without having to redraw or re-write everything the class needs to see on a whiteboard.

One teacher explained:
“When I taught geometry and got to the question that nobody in the class understood, I had to stop the lesson and draw on the whiteboard. It took five minutes, and then I had to add labels. Only after all this, could I finally start talking about how to solve it.”

With Digital Ink, any lesson resources can be prepared in advance and reused over and over again, without having to erase and recreate it the next time you cover the topic.

Meanwhile, half of teachers have found that it saves time marking and grading pupils’ work. There will be more detail on student feedback with Digital Ink later in this blog post.

Improve the quality of lessons by unchaining the teacher from their desk

Most teachers who have used Digital Ink have said that it allows them to be anywhere in the classroom – without being tied to the front desk – enabling them to manage the class and engage the students in the work that’s appearing on the smartboard.

Thanks to the connectivity between student and teacher devices, children can be interacting with what is being displayed on the smartboard within seconds.

A more personalised learning environment.

Real-time collaboration between students and their teachers allows learning to continue outside of the classroom.

Around 50% of teachers have said that the technology increases the quality of communications with students.

Authentic and timely student feedback

Because of increased communication in and outside of the classroom, digital ink has transformed the way teachers give feedback to pupils.

You can quickly and easily annotate a piece of work, feeding back to students instantly and supporting them when they need it, rather than days after they need it.

As with all Microsoft Office 365 products, everything is saved automatically and in one place. One key benefit several teachers have pointed out is that Digital Ink lets teachers give feedback during the school day, or even during the actual lesson, rather than waiting until they get home.

In the video below, Cloud Design Box Founder Tony Phillips walks you through some critical uses of Digital Ink in the classroom, including student feedback and annotations, ink-to-text capability and solutions and steps for Math equations.



*All statistics and research mentioned in this blog post was taken from Digital Ink in the Classroom – Authentic, Efficient Student Engagement, an IDC InfoBrief, sponsored by Microsoft. IDC conducted a research study with 685 teachers who are using computers in the classroom to understand their classroom technology usage, and specifically how they are using Digital Inking devices.

Resources:

onenote.com/ink
digital ink in the classroom authentic efficient student engagement
White Paper: Power Digital Inking Classroom

Office 365 User Adoption Podcast: Unlock Classroom Collaboration Potential with Files in Teams and SharePoint

Conversations and instant messaging are only one part of Microsoft Class Teams. Its true power shines through when teachers share their resources with their classes through the File Sharing tabs and SharePoint integration.

Students can immediately access files and resources that their teachers upload and continue learning outside of the classroom.

However, many teachers spend hours uploading and moving files in specific Class Teams. Sound familiar?

Luckily, there’s a much more effective way of managing class resources in Office 365.

Instead of storing your main resources in separate Class Teams, we recommend making use of SharePoint by having a central hub for all of your long-term resources – i.e. the ones your pupils will need over and over again, right the way through the school year.

Not only is this faster for you to manage, but by creating a central SharePoint resource library for each subject, you remove the need to duplicate work while allowing teachers and heads of departments to collaborate when creating valuable learning resources.

“Resources quickly become siloed if you only upload them to individual classes,” Darren Hemming, our Teaching and Learning Consultant says.

Darren is a former teacher of Modern Languages and ICT and is a passionate advocate of blended learning. He has also worked with schools, leading several large-scale learning platform projects for local authorities and for Building Schools for the Future.

“I’ve seen the collaboration and sharing of resources work very well across departments, and even across different schools inside of one multi-academy trust.”

Once this central hub is set up, you no longer have to worry about attaching individual files and folders to individuals Class Teams.

Simply select + to add a tab and then add your SharePoint resource library to the Class Team.



Now, we’re not telling you to avoid sharing anything directly in Class Teams.

Of course, if you have a one-off resource to share with your class on a specific topic, sharing only in Teams instead of SharePoint first makes a lot of sense.

However, creating a central library for your main resources and then adding them to Teams is a much faster, straightforward way of file sharing with your classes.

Office 365 User Adoption: Conversations in the Classroom with Microsoft Teams

Microsoft Teams is a great collaboration tool and can be used to extend the classroom. In our latest podcast, Tony and Darren from Cloud Design Box discuss the real benefits of using Microsoft Teams in the classroom. This time we are focusing on the conversation aspect.

Communication is central to good lessons and learning in the classroom. That could be teacher to student, or it could be students working together in the class. Teams allows this communication to happen anywhere by extending the classroom.



The Invisible Child

In every class there are students who are shy or lack confidence to answer questions in the classroom. Although they may know the answer, they never raise their hand in class – so their classmates may never know the understanding and passion that person has for a topic. Other students simply prefer to draft and research an answer a little bit before they share it.

Microsoft Teams conversations gives these students a voice and helps the classroom become more inclusive. The same students who didn’t have the confidence to speak in front of the class can contribute to discussions via a digital platform.

Threads in Conversations

Controlling Conversations

Having class Teams with open conversations can be a concern for teachers. There are ways to control this which we will look at next but it’s worth remembering that everything is audited in Office 365 including conversations so this is a much safer place for students to engage than outside of the school on social media and other platforms.

If you are not ready to use Teams conversations with your class or want them to use it at limited times (such as in lessons), then you can mute individuals or the whole class using the mute settings.

muting students in Microsoft Teams

In the next user adoption podcast, we will look at the other aspects of Teams including files, Class Notebook, assignments and SharePoint integration.

Adding Announcements in Microsoft Teams for Education

In this video, I explore the new announcement feature in Microsoft Teams. It’s part of a big education release this summer, we will keep you posted on the latest developments!



Importing and Exporting Rubrics in Microsoft Teams

Read more about how to setup and use rubrics in Microsoft Teams in our previous post.

There are options available in Microsoft Teams to export and import Rubric grading criteria. This is great news for educators, it will empower them to share rubrics with their department, school, trust or the rest of the world!



Exporting a Rubric

Find an assignment that you used with the rubric attached. Select the assignment and open the rubric.

Rubric on Microsoft Teams Assignment

Select the download as CSV option. This will download your rubric in a CSV formatted spreadsheet.

Exporting a Rubric in Microsoft Teams

It might not seem much use in this format but follow the steps below to import it. Ideally the next steps should be followed by someone who doesn’t already have access to this rubric.

Importing a Rubric

Create a new assignment, add a rubric and select the import option.

Importing a Rubric in Microsoft Teams

Find the CSV and import it. Not only is the rubric available for use in this assignment, it will now appear in your rubric list for all future assignments that you set!

Creating Assignments using Class Notebook Pages

Class Notebook has a really nice feature which allows teachers to distribute pages to student sections so that they can work on their own copy of the page. Since we originally looked at this in a previous blog post, Microsoft Teams now supports setting assignments using Class Notebook pages too.

Essentially there are two ways to do the same thing, so which should you choose? We would recommend only using Class Notebook to distribute pages if the work is informal (like class work) and we would recommend setting the assignment through Teams if it’s going to be marked (homework, assignments, etc).

The reason for this is you can collect formal marks and comments in the assignment app that you just can’t do through Class Notebook.



To set an assignment using a Class Notebook page:

Create a new assignment and add the Class Notebook page as a resource. Students will be able to have their own copy of the page that you select.

Class Notebook in Teams Assignments

Select a section to push the page into when the student completes it.

Class Notebook Section to distribute

Complete the rest of the assignment form and publish it.

When reviewing student work, you will have the option to annotate the Class Notebook page in addition to adding formal feedback and scores. This gives you the best of both worlds. Simple annotation and feedback on the student work but also a place for formal marks and comments which will become part of an exportable marksheet.

View student work in Class Notebook and teams

Office 365 User Adoption Series: Cornerstone Academy Trust

SharePoint, Class Notebook and Teams forms the foundation for curriculum delivery at The Cornerstone Academy Trust.

Hearing stories about how other schools and academies are thriving with Office 365 and SharePoint is a great way to feel inspired.

Our new podcast series focuses on real-life user adoption cases and aims to encourage a community resource for those who are interested in how Microsoft can help you, and your pupils, achieve more.

In our third episode, Tony Phillips, Cloud Design Box Founder and Darren Hemming, our Operations Manager, spoke with Jonathan Bishop, CEO of The Cornerstone Academy Trust.



The headteacher – who has been teaching for the past 25 years – offers some real insight into the way Office 365 and SharePoint can be embraced in and outside of the classroom.

“Office 365, SharePoint and – in particular – Class Notebook, has had a huge impact on our Trust. OneNote totally underpins our lesson planning, teaching and student engagement – before, during and after lessons,” Jonathan enthuses.

“It’s the one fundamental tool in Office 365 that supports our whole curriculum delivery.”

The Cornerstone Academy Trust is a multi-academy trust that currently covers Broadclyst Community Primary School, Westclyst Community Primary School and The Cornerstone Teaching School.

Supporting children from the age of two through to 11, the Trust places technology firmly at the helm of the school ethos.

“We have invested in a number of Surface Pro tablets so that our students can access learning resources from wherever they are in the school or at home,” he tells us.

Jonathan describes one typical use of OneNote in the classroom:

“Teachers write on the whiteboard in digital ink, and this immediately syncs to the pupils’ tablets. This content is then used during smaller, targeted group sessions. And, when they get home, students seamlessly pick up what they were doing during the day, further strengthening their learning.”

All learning resources are available at the child’s fingertips, while teachers can work together and prepare valuable learning materials for students.



“We’ve worked with Cloud Design Box to configure each Class Notebook into different zones: one for teacher content, a collaborative zone for on-going projects and a personal area for each child.”

Permissions and roles can be set with ease for each resource. For example, teacher content is read-only and cannot be edited by pupils, while personal pupil areas can only be accessed by the individual and their teacher.

“Parents can also view the content to see what their children are up to in school, whether this is tracking progress or watching a video of their nursery-aged child learn about butterflies.”

More recently, Cloud Design Box has worked with the Trust to integrate Class Notebook with the communications tool Microsoft Teams.

“Teams has built on the strong system we already had in place. It’s added an extra layer of support to our teaching and learning,” Jonathan reveals.

“The ability to chat about work in targeted groups enhances the learner experience and combines the structure of individual assignments with a collaborative team-driven approach – similar to how adults would in the office.”

In fact, Jonathan is very passionate about how digital tools like SharePoint and Office 365 equip pupils with the skills needed for future employment.

Currently, there is a debate about whether or not we are losing traditional skills, such as handwriting and literacy, but Jonathan argues that tablets and technology are complementing education.

“We don’t think of technology as replacing traditional skills, we think of it as allowing a pupil to gain new, 21st century skills that they’ll use in the workplace.”

Some final takeaways from Jonathan:

  • Digital is enhancing the classroom.
  • SharePoint is a solid foundation for curriculum delivery.
  • Collaboration tools empower students to develop skills for their futures.