Keep everyone in your organisation in the loop with the news feature on SharePoint. Whether you’re using Microsoft 365 for business or education, this feature is a brilliant way to share important information, announcements and updates.
The best part is that it’s incredibly easy to set up, create and publish eye-catching content to your SharePoint site members.
Keith Lown has created a step-by-step guide on how to:
- Add news links to SharePoint.
- Add news posts to SharePoint.
- Bring in news from your other SharePoint sites.
- Create an email digest with news from SharePoint.
- Promote news in SharePoint.
There are two ways that we can produce a news article within SharePoint.
Select Add to open a drop-down menu and choose either a News post or News link.
Adding a News Link to SharePoint.
Selecting News link allows you to add a link from an external site into your news section. All you need to do is copy and paste your link.
This brings up a number of options – you can edit the preview image, title and description.
When you’re happy with your News link, click Post and your link will appear in your News area.
Adding a News Post to SharePoint.
Selecting News post opens up Pages where you can choose from different built-in templates, including Blank, Visual and Basic text.
This provides you with a structure to create your own news content.
Each section of this page can be customised – you can change the layout, alignment, colours, set alternative text and add images where appropriate.
Once you’re happy with your content, hit Post news and your post will appear in your News area.
How to bring in news from your other SharePoint sites.
Select Edit in the top right-hand corner of your SharePoint site.
Next, go to the News web part and select the pencil icon to start editing it.
From here, you can change your news source.
You have three options – bring in news from your current site only, select specific sites to bring in news from and bring in news that’s recommended for the current user.
If you select Select sites, your frequent sites and recent sites are displayed and you can select which ones you want to bring in news articles from.
If you select Recommend for current user, Microsoft will bring in news depending on their assigned role – i.e. news from SharePoint sites they have permissions and access to.
You can also adjust other settings, such as layout, filters, targeting and order.
How to distribute news via email on SharePoint.
Select See all on the News web part.
From here you can Email a news digest to specific people or groups.
How to promote specific news on SharePoint
Open up your selected news article.
Via the toolbar at the top of the page, select Promote.
From here, you can:
- Add page to the navigation.
- Add the page to an email.
- Post onto Yammer.
- Copy the page address.
- Save page as template.
If you would like to learn more about how we can help your organisation achieve more with Microsoft, please contact a member of our team today.