In this video, I explore the new announcement feature in Microsoft Teams. It’s part of a big education release this summer, we will keep you posted on the latest developments!
Read more about how to setup and use rubrics in Microsoft Teams in our previous post.
There are options available in Microsoft Teams to export and import Rubric grading criteria. This is great news for educators, it will empower them to share rubrics with their department, school, trust or the rest of the world!
Exporting a Rubric
Find an assignment that you used with the rubric attached. Select the assignment and open the rubric.
Select the download as CSV option. This will download your rubric in a CSV formatted spreadsheet.
It might not seem much use in this format but follow the steps below to import it. Ideally the next steps should be followed by someone who doesn’t already have access to this rubric.
Importing a Rubric
Create a new assignment, add a rubric and select the import option.
Find the CSV and import it. Not only is the rubric available for use in this assignment, it will now appear in your rubric list for all future assignments that you set!
Class Notebook has a really nice feature which allows teachers to distribute pages to student sections so that they can work on their own copy of the page. Since we originally looked at this in a previous blog post, Microsoft Teams now supports setting assignments using Class Notebook pages too.
Essentially there are two ways to do the same thing, so which should you choose? We would recommend only using Class Notebook to distribute pages if the work is informal (like class work) and we would recommend setting the assignment through Teams if it’s going to be marked (homework, assignments, etc).
The reason for this is you can collect formal marks and comments in the assignment app that you just can’t do through Class Notebook.
To set an assignment using a Class Notebook page:
Create a new assignment and add the Class Notebook page as a resource. Students will be able to have their own copy of the page that you select.
Select a section to push the page into when the student completes it.
Complete the rest of the assignment form and publish it.
When reviewing student work, you will have the option to annotate the Class Notebook page in addition to adding formal feedback and scores. This gives you the best of both worlds. Simple annotation and feedback on the student work but also a place for formal marks and comments which will become part of an exportable marksheet.
SharePoint, Class Notebook and Teams forms the foundation for curriculum delivery at The Cornerstone Academy Trust.
Hearing stories about how other schools and academies are thriving with Office 365 and SharePoint is a great way to feel inspired.
Our new podcast series focuses on real-life user adoption cases and aims to encourage a community resource for those who are interested in how Microsoft can help you, and your pupils, achieve more.
In our third episode, Tony Phillips, Cloud Design Box Founder and Darren Hemming, our Operations Manager, spoke with Jonathan Bishop, CEO of The Cornerstone Academy Trust.
The headteacher – who has been teaching for the past 25 years – offers some real insight into the way Office 365 and SharePoint can be embraced in and outside of the classroom.
“Office 365, SharePoint and – in particular – Class Notebook, has had a huge impact on our Trust. OneNote totally underpins our lesson planning, teaching and student engagement – before, during and after lessons,” Jonathan enthuses.
“It’s the one fundamental tool in Office 365 that supports our whole curriculum delivery.”
The Cornerstone Academy Trust is a multi-academy trust that currently covers Broadclyst Community Primary School, Westclyst Community Primary School and The Cornerstone Teaching School.
Supporting children from the age of two through to 11, the Trust places technology firmly at the helm of the school ethos.
“We have invested in a number of Surface Pro tablets so that our students can access learning resources from wherever they are in the school or at home,” he tells us.
Jonathan describes one typical use of OneNote in the classroom:
“Teachers write on the whiteboard in digital ink, and this immediately syncs to the pupils’ tablets. This content is then used during smaller, targeted group sessions. And, when they get home, students seamlessly pick up what they were doing during the day, further strengthening their learning.”
All learning resources are available at the child’s fingertips, while teachers can work together and prepare valuable learning materials for students.
“We’ve worked with Cloud Design Box to configure each Class Notebook into different zones: one for teacher content, a collaborative zone for on-going projects and a personal area for each child.”
Permissions and roles can be set with ease for each resource. For example, teacher content is read-only and cannot be edited by pupils, while personal pupil areas can only be accessed by the individual and their teacher.
“Parents can also view the content to see what their children are up to in school, whether this is tracking progress or watching a video of their nursery-aged child learn about butterflies.”
More recently, Cloud Design Box has worked with the Trust to integrate Class Notebook with the communications tool Microsoft Teams.
“Teams has built on the strong system we already had in place. It’s added an extra layer of support to our teaching and learning,” Jonathan reveals.
“The ability to chat about work in targeted groups enhances the learner experience and combines the structure of individual assignments with a collaborative team-driven approach – similar to how adults would in the office.”
In fact, Jonathan is very passionate about how digital tools like SharePoint and Office 365 equip pupils with the skills needed for future employment.
Currently, there is a debate about whether or not we are losing traditional skills, such as handwriting and literacy, but Jonathan argues that tablets and technology are complementing education.
“We don’t think of technology as replacing traditional skills, we think of it as allowing a pupil to gain new, 21st century skills that they’ll use in the workplace.”
Some final takeaways from Jonathan:
- Digital is enhancing the classroom.
- SharePoint is a solid foundation for curriculum delivery.
- Collaboration tools empower students to develop skills for their futures.
We understand that seamless user adoption of Office 365 and SharePoint can prove tricky, with many hurdles to jump before your whole organisation is fully on board.
That’s why we’re creating a series of podcasts focusing on real-life user adoption stories, with schools, academies and businesses just like yours.
The second episode features Tony Phillips, Cloud Design Box Founder, and Gareth Rose, Assistant Headteacher at Notley High School & Braintree Sixth Form.
Gareth’s experience with user adoption in schools is unique as he has already been through the process of rolling out Office 365, Teams, SharePoint and Class Notebook at his former workplace, Dagenham Park Church of England School.
We spoke with Gareth to find out what tools and techniques he is going to reuse when introducing the Microsoft suite to the staff and pupils at Notley High School.
“My first piece of advice is to get people to become champions of the product. Get the RE teacher to understand the value in putting all their class resources online and show the Music teacher how pupils can annotate in OneNote,” Gareth enthuses.
Starting out with small, basic tasks, Gareth got to know the main pain points of departments and the word spread from there.
“You can see the spark in their eyes when you’ve saved them 20 minutes of time using a basic feature of Office 365.”
Give them no choice.
“A very quick win is changing everyone’s home page to the staff or pupil SharePoint. This gets people familiar with the technology and helps them to become comfortable with using it in the future,” Gareth continues.
“Make it so it’s the only way to access some resources, such as the lunchtime duty rota. When people start to see how beneficial it is to have one calendar that is regularly updated, rather than multiple emails with multiple versions, they begin to gain confidence in the system.”
From here, Gareth explains, the word ‘SharePoint’ was being banded around the staffroom and uttered in staff meetings. By getting people to engage with the platform, you can raise their confidence when it comes to moving more activities across to Office 365.
Have an open-door policy.
“Of course, giving people only one choice when accessing certain documents is risky. But, explain to people, if they have any issues, they can come and see you,” he points out.
“At Dagenham Park, I would sit in with teachers on the first few lessons to get them and their pupils properly set up. In a couple of sessions, teachers and students were writing digital notes and recording their voices in French – incredible to see.”
Working with members of staff and pupils in this way also allows you to understand the many ways in which Office 365 and SharePoint can help enhance the teaching and learning experience.
“After this, it’s kind of like a rolling stone,” Gareth highlights.
“I can see a time in the future where all pupils have iPads. We’ve seen schools hand out devices to their students, but without an ecosystem in which they can actually use them in. What we’re building here is an environment where everyone is on board and using the features of Office 365 to their full potential.”
Final, takeaway points from Gareth:
- Create and identify champions of Office 365 and SharePoint.
- Get to know ways in which individuals and departments could benefit from using the suite.
- Change the homepage and make some resources available only on SharePoint.
- Be prepared to offer support and answer any questions people have.
- Design an ecosystem in which people can use Office 365.
If you have any questions about user adoption, or how Office 365 and SharePoint could transform your workspace, school or academy, please get in touch with Cloud Design Box today.
Smooth, frictionless user adoption can be tricky.
You’ve decided that Office 365 and SharePoint is right for you. But, there’s the small matter of convincing the rest of your team and getting everyone in your organisation on board.
We’re creating a series of podcasts focusing on real-life user adoption stories, with schools, academies and businesses just like yours.
Our aim is to share and encourage a community resource that will help others who may be struggling with user adoption.
The first episode of this podcast features Tony Phillips, Cloud Design Box Founder, Darren Hemming, our Operations Manager, and Martin Byford-Rew who is the Head of ICT Services at Thomas Deacon Education Trust.
Martin outlines the key challenges he faced when starting to move across to Office 365 and SharePoint, as well as giving some excellent actionable tips on how to roll out the suite across a school, academy or business.
“Our overall vision has been the same throughout the whole process – to move over to the cloud and get everyone to see the value in Office 365 and SharePoint,” Martin tells us.
“However, achieving this has been challenging and we’re still not 100% of the way there. I hope that my experience will help others avoid some of the pitfalls we have fallen down.”
Based in the East Midlands, Thomas Deacon Education Trust is a small but growing organisation with five schools and around 4,000 students. With experience using an on-premise SharePoint solution for several years in one of these schools, Martin has now begun gradually moving everyone over to the cloud. Here’s how he is achieving this:
1. Start at the top.
“We started user adoption from the very top – the board. This involved a very short, concise training session with board members to show them the basic building blocks of Office 365 and SharePoint,” Martin explains.
From there, the ICT team worked their way down the school structure, introducing the technology to each level of the school.
2. Take small, simple steps.
“It’s all about small, quick wins. Teach the ‘ABC’ steps of Office 365 and what you can do with it, instead of overwhelming people with the vast number of features that may not even be useful for them,” he continues.
Martin accomplished this by organising short, 10-minute sessions where he encouraged staff to log in, create and save a file and then share it with a colleague.
“When people see that they can create a document and not physically press save to save a file to OneDrive, they are willing to learn more. Everyone has a memory of the time when they forgot to press save on a document they’ve been working on.”
3. Know your audience.
“There’s no point in presenting a solution to a problem that doesn’t exist. Get to know how your staff work, get to know what their pain points are and offer a resolution from there,” Martin highlights.
“No matter how much training you give someone, if they don’t need to use a feature, they won’t use it.”
By tailoring your training to individuals or small groups of people with a similar job role, you can really get them to understand how the product can help them save time.
Finally, Martin gives some real-life examples of where he has rolled out Office 365 and SharePoint.
1. Parents evening feedback.
Previously, parents would fill out a paper slip, which would then have to be processed and sorted by admin staff. It was a slow process and many parents would forget to complete the forms.
Now, teachers approach parents with an iPad that has four or five questions on. It’s instant feedback and doesn’t require as much time from the admin team.
2. Friday quizzes.
A similar example of how Office 365 and SharePoint has transformed pupils’ learning experiences is with end-of-the-week quizzes.
Again, this was once a paper-based exercise that was time-consuming and unengaging.
Students now answer questions on an iPad or other device and can see their results straight away, as well as compare their progress to their fellow classmates. It gives them an opportunity to take control of their own learning, as well as providing the teacher with insight into how well their class understood the lesson.
Final, takeaway points from Martin on user adoption:
- Keep training short and concise.
- Leadership first and work down.
- Start simple.
- Solve problems.
- Tailor for audience.
- Transformation takes time.
Microsoft Forms quizzes can now be assigned to students in Microsoft Teams for education. These are auto-marked and the results are fed automatically into the teachers markbook. Find out how to use this new functionality in the video below.
You can find out more about how we can integrate Microsoft Teams, SharePoint and Class Notebook into an easy-to-navigate class dashboard by visiting the Cloud Design Box website.
There’s a real buzz around Microsoft Teams. Microsoft have been increasing the momentum by releasing updates to improve the class collaboration tool recently. In this post I’m going to look at some of the updates already released and some coming very soon. You can find out more about the future updates here: Microsoft Education Blog.
Assigning to multiple classes
Sometimes teachers set the same assignment to multiple groups. This is now possible when setting an assignment in Teams. Just click the team name and select additional classes.
Tailoring assignments for individual students
Individual learning needs means that teachers sometimes have to set different assignments to students in the same class. Microsoft Teams now allows this using the student drop-down so teachers can assign different assignments to different groups of students within the same class.
Scheduling assignments and planning ahead
Teachers can now plan ahead by scheduling assignments. The assignment is only published to the student on the scheduled date allowing the teacher to set assignments for the whole month, term or even year in advance!
Microsoft Forms will soon be integrated much tighter with Teams. Currently you can use Microsoft Forms to create quizzes and embed them in Class Notebooks or share the link for the assignment resource. This new integration will feed quiz results straight into the Microsoft Teams mark book. It will be really easy to create self-marking quizzes for students.
A question that has come up a lot recently has been “What will happen to my old class teams after year rollover?”. Microsoft have now answered this by archiving old class teams. These teams will be available in read-only mode, so you can still access your resources and work. The membership of these classes will not be updated post-rollover as the classes will no longer exist in the school’s MIS.
At Cloud Design Box, we create a seamless user-friendly environment for students and teachers to navigate between SharePoint, Teams and Class Notebook. To find out more, you can sign-up for one of our free webinars by clicking here. You can find out more about our products on the Cloud Design Box website.
I’m going to be at Bett 2018 next week with the Cloud Design Box team, really excited to have some stand space this year with our MIS integration partners SalamanderSoft. Cloud Design Box will be showcasing the best of SharePoint, Class Notebook and Teams integration.
Our stand number is C210, opposite Google on the main corridor leading to the Bett Arena. We even have a seating area and coffee machine if you want to get away from the hustle and bustle of Bett for a while.
Please feel free to pop by and hello to myself, Darren and Lloyd. If you can’t make it, you can sign-up to a webinar so that you don’t miss out on all the exciting Office 365 news and the latest developments.
We will be launching our new SharePoint intranet packages containing features such as:
- Class Dashboard (find all your class data across SharePoint, OneNote and Teams in one easy to access place)
- Modern SharePoint UI Branding (Our slick new branding and navigation interface for the new look SharePoint)
- Team Provisioning and Extensions (We create Teams from MIS data and extend the functionality even further with student folders and class pages)
- SharePoint site automation and templates
- Workflows, training, support and much more!
You can find out more about Cloud Design Box’s products here.
Our partners SalamanderSoft will be showcasing:
- A new free utility ‘Salamander for Apple School Manager’ for uploading data to Apple School Manager directly from your MIS
- Monitor tool for Salamander Active Directory
- Microsoft Teams and School Data Sync including our free utility for uploading data
- Office 365 user and group creation and maintenance, licenses, photos, timetables and more.
- OneNote Class Notebook provisioning and use.
- G-Suite user and group creation and maintenance, licenses, photos, timetables, sites, drive, cloud print and more.
- Google Classroom including guardian and calendar support
- Active Directory user and group creation, maintenance and more.
- Write back of usernames, email addresses and user defined fields into your MIS (where supported by the MIS). Also creation of SIMs system users.
- Support for the above for all UK MISs including Capita SIMS, RM Integris, Progresso, Facility CMIS, iSAMS, WCBS Pass & 3 Sys, Bromcom, Arbor and many overseas ones
You can find out more about Salamander’s products here.
Homework has many benefits for students including learning how to work independently, staying organised and taking responsibility for their part in the educational process. It also gives them a chance to review the lesson and go over the material again.
Assignments give teachers the ability to track student progress and to see if the student understands the lesson content.
Microsoft’s Office 365 now provides another educational tool in their arsenal of productivity apps. Teams is a collaboration tool for your classes with the ability to have discussion threads, document sharing, class notebooks (see my previous post) and assignments.
In this post I’m going to focus on the assignment aspect of teams. You can follow the video guide or the blog post below, I hope this helps you get the most out of Microsoft Teams!
How to view assignments for your class
Inside your class, click on the “Assignments” tab to view a timeline of all the set assignments for this group.
You can select either a horizontal or vertical timeline view of the assignments using the view selector (highlighted yellow below).
How to create a new assignment
To start setting work for students, click the “New assignment” button.
You are then prompted to enter the details of the new assignment
- Assign to: Select which classes to assign to (you can set it to more than one of your classes here!)
- Title: This is the title of the assignment.
- Instructions: Include a description here to help the student complete the assignment.
- Due date and time: When the assignment becomes late (you have the option to allow late hand-in below)
- Late turn-in allowed: If this is enabled, students can still hand-in work after the due date. This is required if you are using class notebook pages.
- Points: Turn this on to allow a mark allocation. Currently these are only available as a number score.
Documents can be added from OneDrive, your computer or from the OneNote Class Notebook. We are hopeful that SharePoint and other class teams will be added to this soon! There are two options for attaching these resources.
Attach reference materials
These documents are for the student to view as part of the assignment. You might include a PowerPoint, links to useful websites, etc.
Specify what students will turn in
Documents uploaded in this section can be edited by the student and submitted back as part of the assignment. This is particularly useful for things like worksheets.
When you have finished the assignment, you can either save it as a draft or assign it to the class. As soon as this is assigned to the class, it will appear in their assignment timeline and they will get a notification on their team mobile and desktop apps.
How to review completed assignments
Use the review button to bring up the assignment timeline and assignment submissions.
Select the relevant assignment from the timeline to show the student work.
Each student has:
- Student work: Links to files that the student has returned.
- Date turned in: The date and time that the student submitted their assignment.
- Feedback: Some written feedback for the student.
- Points: If you have chosen to enable this in your assignment, you can give the student a grade.
Students will not be able to see your feedback or grade until the “Post” button is clicked.
Click the “Export to Excel” button to download a spreadsheet of the assignments.
The grades spreadsheet shows all the assignments set to this class over the school year. It optionally shows grades, if enabled per assignment. No more manual marksheets! You could use this data to import or fill in MIS marksheets quicker.
One of the best ways to engage with students both inside and outside of school using Teams is to encourage them to use the mobile app. Students get instant notifications of any mentions, homework or graded assignments.
Teams automation and customisation
Teams is free for schools, check you have the license enabled to start using it. At Cloud Design Box, we can provision teams from MIS data and create an engaging and simple dashboard to access team data in SharePoint. We can also create student folders inside team sites and extend the experience even further, making it easier and increasing student and teacher engagement. You can find out more information on our website https://www.clouddesignbox.co.uk/.