Setting Assignments in Microsoft Teams for Education

Homework has many benefits for students including learning how to work independently, staying organised and taking responsibility for their part in the educational process. It also gives them a chance to review the lesson and go over the material again.

Assignments give teachers the ability to track student progress and to see if the student understands the lesson content.

Microsoft’s Office 365 now provides another educational tool in their arsenal of productivity apps. Teams is a collaboration tool for your classes with the ability to have discussion threads, document sharing, class notebooks (see my previous post) and assignments.

In this post I’m going to focus on the assignment aspect of teams. You can follow the video guide or the blog post below, I hope this helps you get the most out of Microsoft Teams!



How to view assignments for your class

Inside your class, click on the “Assignments” tab to view a timeline of all the set assignments for this group.

Assignments

You can select either a horizontal or vertical timeline view of the assignments using the view selector (highlighted yellow below).

Microsoft Teams

How to create a new assignment

To start setting work for students, click the “New assignment” button.

New Microsoft Teams Assignment

You are then prompted to enter the details of the new assignment

Fill in assignment details Microsoft Teams

  • Assign to: Select which classes to assign to (you can set it to more than one of your classes here!)
  • Title: This is the title of the assignment.
  • Instructions: Include a description here to help the student complete the assignment.
  • Due date and time: When the assignment becomes late (you have the option to allow late hand-in below)
  • Late turn-in allowed: If this is enabled, students can still hand-in work after the due date. This is required if you are using class notebook pages.
  • Points: Turn this on to allow a mark allocation. Currently these are only available as a number score.

Documents can be added from OneDrive, your computer or from the OneNote Class Notebook. We are hopeful that SharePoint and other class teams will be added to this soon! There are two options for attaching these resources.

Attach reference materials

These documents are for the student to view as part of the assignment. You might include a PowerPoint, links to useful websites, etc.

Specify what students will turn in

Documents uploaded in this section can be edited by the student and submitted back as part of the assignment. This is particularly useful for things like worksheets.

When you have finished the assignment, you can either save it as a draft or assign it to the class. As soon as this is assigned to the class, it will appear in their assignment timeline and they will get a notification on their team mobile and desktop apps.

Assign to students button

How to review completed assignments

Use the review button to bring up the assignment timeline and assignment submissions.

review assignments

Select the relevant assignment from the timeline to show the student work.

Mark assignments

Each student has:

  • Student work: Links to files that the student has returned.
  • Date turned in: The date and time that the student submitted their assignment.
  • Feedback: Some written feedback for the student.
  • Points: If you have chosen to enable this in your assignment, you can give the student a grade.

Students will not be able to see your feedback or grade until the “Post” button is clicked.

Post Grades and Marks

Click the “Export to Excel” button to download a spreadsheet of the assignments.

Export to Excel from MS Teams
Grade export from Microsoft Teams

The grades spreadsheet shows all the assignments set to this class over the school year. It optionally shows grades, if enabled per assignment. No more manual marksheets! You could use this data to import or fill in MIS marksheets quicker.

Mobile Apps

One of the best ways to engage with students both inside and outside of school using Teams is to encourage them to use the mobile app. Students get instant notifications of any mentions, homework or graded assignments.

Microsoft Teams iOS and Android App

Teams automation and customisation

Teams is free for schools, check you have the license enabled to start using it. At Cloud Design Box, we can provision teams from MIS data and create an engaging and simple dashboard to access team data in SharePoint. We can also create student folders inside team sites and extend the experience even further, making it easier and increasing student and teacher engagement. You can find out more information on our website https://www.clouddesignbox.co.uk/.

Cloud Design Box Class Cards

37 thoughts on “Setting Assignments in Microsoft Teams for Education

  1. Hans van der Hoeven

    I’m looking for group assignments in Teams. This is not available (yet)? Do you know if this on the roadmap?

    Reply
  2. Anandavadivelan Vijayaragavan

    My students are unable to see the Assignments tab nor click and submit their assignments. What setting should be activated for this?

    Reply
    1. Tony Phillips Post author

      Hi Anandavadivelan,

      Have you created your teams using the class team template or through SDS? You will need to do this as the assignment and class notebook tab are only available in the education version.

      If you can see it but students can’t, ensure they have a Teams license assigned. If they do, I would recommend opening a support call with Microsoft in the O365 Admin Centre.

      Hope that helps,
      Tony

      Reply
  3. Jo

    Hi Tony,
    We are desperately trying to find out if we can export the whole assignment scores (including the rubric). Do you know if that’s possible at all? So far we’re coming up with zip.
    Any advice you can give we would fantastic!
    Thank you

    Reply
    1. Tony Phillips Post author

      Hi Jo,

      You can export the scores and comments using the export to excel button described in the post above. If you want to export the student submissions (if they are documents), you could dip into SharePoint and download the files as a zip (maybe this is what you are doing).

      You can download Rubrics as CSV files allowing you to pass them to colleagues and reuse them in other assignments (using the import button).
      Export Rubric

      The assignments/rubric/grades are designed to be reviewed online but you could print these out. They don’t come packaged on a per student basis, however it’s not a bad shout for a user voice entry: https://microsoftteams.uservoice.com/forums/599053-schools-and-universities

      Hope that helps,
      Tony

      Reply
  4. Tetiana

    Hello, I have a question, I create a test in FORMS, add it to assignments and put due day etc….
    But if I need to change test in the FORMS, correct some questions, is it possible to synchronise teams assignments and forms?
    Thanks a lot

    Reply
    1. Tony Phillips Post author

      Hi Tetiana,

      I believe that it takes a copy of the quiz for the assignment so you can’t edit it afterwards (otherwise student grades might change or be incomplete). The best solution would be to remove the assignment and create a new one with your corrections.

      Thanks,
      Tony

      Reply
  5. Deborah Sirica

    I need to add more than 5 resources but Teams won’t let me! How can I delete one resource to add another? Thank you.

    Reply
  6. Matthias Endrizzi

    Hi, I would like to set a time limit for an assignment, like a paper that may only be worked on for 60 minutes before it is automatically locked and submitted. Is this feasible?
    Thank You

    Reply
  7. Fiona

    How do find the timeline view of assignments I have set? The yellow highlighted area you show is not on my screen.

    Reply
    1. Tony Phillips Post author

      Hi Fiona,
      I don’t believe the timeline view is available now. I think they make you select a class before you can see the assignment. It’s a real shame but i think the change is due to the high teams usage at the moment.
      Thanks,
      Tony

      Reply
  8. Deric Hart

    I have the assignments tab but I do NOT have the button to assign/create or whatever for my class. Any remedy for this? I am an educator and using my school email and everything for this.

    Reply
  9. Al Scheibner

    Is there an easy way to turn off assignment notifications? Every time I change an assignment there is a notification sent out. Can I turn that off?

    Reply
    1. Tony Phillips Post author

      Hi Al,

      I believe it would be up to individual users to turn off notifications on assignments. You can save your assignments as drafts and then publish it to your students when it’s ready, that might help?

      Thanks,
      Tony

      Reply
    1. Tony Phillips Post author

      Hi Sandor,

      Yes you can save your assignments as drafts and then come back later and publish them. To do this, you just go back to the assignment tab, expand out drafts, select the draft assignment and click “Publish”.

      Hope that helps,
      Tony

      Reply
        1. Tony Phillips Post author

          I can see that from your screenshot the assignment is set to be scheduled. This is not a draft assignment.

          To remove your schedule click the “Edit” button at the bottom of your screenshot. That assignment is set to be auto published on the 1st April because this is the date you scheduled it for.

          Hope that helps,
          Tony

          Reply
  10. Taahirah Jaffer

    Hi Tony ,
    We are trying to set an assignment for a class of more than 200 individuals, all in one class. We are however receiving a pop-up message saying that we cannot set an assignment for a class of more than 200. Is there a way that we can change this limit?

    Reply
    1. Tony Phillips Post author

      No, Microsoft recommend no more than 50 for a class size (that’s not official just what I have been told). It would really struggle to copy an assignment for 200 individuals, I also think the notebook would fail to load with that many sections. Ideally class teams should be class sized as they would be in school (that is how it was designed). You can always add multiple teachers to classes and you can assign work to multiple classes (not sure if this would work any better).

      Thanks,
      Tony

      Reply
  11. Deesi

    As a language teacher, I need to review and edit student´s work directly in their submitted document, not only provide feedback and grade their work. I click on edit the work in browser, then on review and I correct and edit what is needed. When I am done and return the work to students,they say they can´t see my changes in their work – only the feedback and grades.Is there a way for them to see the changes I have made to their work?

    Reply
    1. Tony Phillips Post author

      Hi Deesi,
      I’ve just tested this and it is working fine for me. Have you returned the document back to them? They can only see your changes once you have done that.
      Thanks,
      Tony

      Reply
      1. Deesi

        Hi, thank you, I have returned their work back to them, yet a significant part of them maintain they can´t see any changes, while some say they can, so I can´t work out if it is me doing something wrong or them.

        Reply
  12. valerie

    Your assignment view looks completly different then mine (or my studentes) I can not see a calender view like you show above. I just see a list and a filter button. any advice?

    Reply
    1. Tony Phillips Post author

      Hi Valerie,

      I wrote this blog post 2 years ago. However, the assignment view has only recently changed. Due to the large number of teachers and students onboarding because of COVID-19, Microsoft have had to scale back some of the services including the timeline view. Hopefully this is a temporary change.

      Thanks,
      Tony

      Reply
      1. valerie

        Hi Tony, Thank you for your answer, however I do use Teams for over a year now and the view was never different. They probably already changed it earlier because of resources. Hope they bring it back one day. Thank you!

        Reply
        1. Tony Phillips Post author

          Hi Valerie,

          I wrote this blog post 2 years ago. However, the assignment view has only recently changed. Due to the large number of teachers and students onboarding because of COVID-19, Microsoft have had to scale back some of the services including the timeline view. Hopefully this is a temporary change.

          Thanks,
          Tony

          Reply
  13. valerie

    Hi Tony,

    Thank you for your blog. I have a question:
    Your assignment view looks completly different then mine (or my students) I can not see a calender view like you show above. I just see a list and a filter button. any advice?

    Reply

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