Microsoft Teams now enables users to schedule chat messages. Scheduling chat messages enables users to plan when chat messages will be sent ahead of time. This feature:
This article will guide you through scheduling Teams chat messages and demonstrate how these messages are received by the recipient.
Scheduling Chat Messages in Teams
In order to schedule a message in Microsoft Teams, simply:
- 1. Type your message in the chat window.
- 2. Right click on the send button.
- 3. Select the desired time and date of the scheduled message. You can schedule a message up to a week in advance and select send times at half an hour intervals.
- 4. Tap Send at Scheduled Time.
- 5. Blue text detailing the chat message’s scheduling information will appear in the chat window.
- 6. Hit the send button.
- 7. You’ll know that the chat message has been scheduled by the presence of the clock icon next to the scheduled message.
Editing Scheduled Messages in Teams
If you need to edit scheduled messages before they’re sent, it can be easily edited before or after scheduling has been completed.
Editing Scheduled Messages Before Completing Scheduling
- 1. Tap the blue text in the chat window.
- 2. Select the desired time and date of the scheduled message. You can schedule a message up to a week in advance and select send times at half an hour intervals.
- 3. Hit close.
- 4. Tap send.
- 5. You’ll know that the chat message has been scheduled by the presence of the clock icon next to the scheduled message.
Editing Scheduled Messages After Completing Scheduling
- 1. Hit the three dots next to the scheduled message.
- 2. Select Edit.
- 3. Tap inside the chat window and edit the message.
- 4. Select the tick button when you’re happy with the edits. Select the cross button if you want to cancel the edit’s you’ve made.
- 5. You’ll know that the chat message has been scheduled by the presence of the clock icon next to the scheduled message.
Deleting your Scheduled Message
Inevitably, there’ll be times when scheduled messages will need to be deleted. Fortunately, this is also very simple to achieve:
- 1. Hit the three dots next to the scheduled message.
- 2. Select Delete.
- 3. Tap Okay.
- 4. Alternatively, tap the blue text and select cancel scheduled time to cancel the sending of the message.
What does the Recipient see?
The recipient won’t see your message until the scheduled time and date.
The message looks the same as a sent message that wasn’t scheduled. The recipient will also be able to see if the message was edited before it was automatically sent. There is nothing that indicates whether the message was scheduled or not.
Conclusion
Scheduling chat messages in Microsoft Teams gives you more control over your time. It also avoids interrupting busy coworkers, such as those in meetings or calls, and also avoids disturbing coworkers outside of working hours.
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Scheduling chat messages in Microsoft Teams gives you more control over your time. It also avoids interrupting busy coworkers, such as those in meetings or calls, and also avoids disturbing coworkers outside of working hours.
Where can I find messages that I have previously scheduled but have not been sent yet?
As far as I can see you can only view the message in each individual chat. So would have to remember what you had scheduled. I suppose if it is something you use a lot it might be time to look at automating.
That would be a nice feature but the search bar doesn’t pick them up or anything like that.