The new Import functionality in Microsoft Forms allows you to import your existing Word and PDF documents and turn them into interactive forms.
Note: This function is not currently available on Office.com. Instead, you need to be on forms.office.com. (correct at the time of publishing September 2022).
Converting Word and PDF documents to Microsoft Forms is not only time-saving but also allows your quizzes and forms to be more interactive and responsive. What’s more, it also makes gathering results and collecting data easier for you.
Converting PDFs and Word Documents to Microsoft Forms.
- Head to forms.office.com.
- Select Import.
3. Select Upload from this device. This opens up File Explorer so you can choose files from your device to upload.
4. Select the PDF or Word Document you’d like to turn into a Microsoft Form.
Once it has been converted successfully, you can choose to Import another or Start review to review the imported quiz and make sure everything has uploaded properly, and there have been no errors.
Tip: Errors are usually flagged in the right-hand side panel of the form, but be sure to have a quick read through the form itself anyway before you hit Collect responses.
5. Once you’re happy with your quiz, hit Collect responses.
(Pssst… teachers, here’s how to attach a Microsoft Form to student assignments in Teams.)
Tips for improving your Microsoft Form quizzes.
Customise your Microsoft Form.
Add a coloured background by selecting Theme.
You can select a Microsoft pre-made background or add your own from your device, or find one using a search engine. It’s a great way to make your form stand out and look more exciting.
Add instructions to your Microsoft Form.
You can add a set of instructions below the title of your form to tell people what the form is about and give them guidance on what they need to do.
Simply tap on the instructions area underneath the title to edit the text.
Customise the title area of your form.
You can format the text and add images to the title area of your form.
Tap on the title and select the image icon to add an image.
Highlight the title text to bring up text formatting options, including colours, size and Bold, Italic, Underlined.
Activate Self-Marking in Microsoft Forms.
Self Marking quizzes are great for giving instant feedback to the respondees – if you’re a teacher, you could set self-marking quizzes to help students revise a topic or reflect on a lesson.
- Tap on a question to start formatting it as self-marking.
- Mark the correct answer by clicking the tick box next to the answer.
- If there’s more than one correct answer, switch Multiple answers on – it should appear at the bottom of the question.
Add a points system to your Microsoft Form.
You can also add a points value to correct answers.
- Tap on a question to start editing it.
- Next to Points, type in the points value for this question. For example, “1” or “4”.
Mark a question as Required in Microsoft Forms.
It’s frustrating when you send out a form or a quiz and some of the respondees do not answer all the questions.
When editing a question, switch Required on to mark it as required – this option should appear at the bottom of the question.
The respondee is not able to submit their answers unless they answer all of the required questions.
Hit preview to see how it’ll look once published.
Select Preview to check how your form or quiz will look once it’s sent out. You also have the option to view the mobile version too.
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