How to add Teams assignments to the student and teacher calendar

In this quick video, Tony shows you how to add assignments in Microsoft Teams to student and teacher calendars. 

When you next go to set a task in Assignments in Teams, look for the option to Add assignment to calendars.  

Assignments settings - adding assignments to student and teacher calendars

Here you have four options: 

  • None – The default setting and will not add the assignment to any calendar. 
  • Students only – Only adds the assignment to student calendars. 
  • Students and me – Adds the assignment to student calendars and your (the teacher) calendar. 
  • Students and team owners – Adds the assignment to student calendars and any teachers that teach that class. 

Add assignment to calendars dropdown menu

Once set, the assignment is sent as an event invite to your Outlook mailbox, the same way a Teams meeting, or calendar invite would be sent out.  

Outlook invite for Assignment event

You can then accept the invite and it will appear on your calendar the day the assignment is set for.

Assignment in calendar example

Automatically set up calendar events for assignments. 

As it may be difficult to remember to set up calendar invites each time you create an assignment, there is a way to automate this process.  

Simply head to the Assignments tab in Teams and hit the cog button to open Assignment Settings. 

Set automatic calendar invites for Teams assignments via the Assignment settings tab

Under the Calendar section, there is an option to Add future assignments to calendars.  

Select your preference from the dropdown menu (None, Students only, Students and me, or Students and team owners).  

From now on, all future assignments you set will be sent out as calendar invites to that selected group.  

Not only is adding calendar events for assignments a great way to remind you and the students of upcoming homework deadlines, but it can also be useful when planning workloads and help you avoid setting multiple big assignments for the same dates.  

If you would like to learn more about how we can help your school or MAT achieve more with Microsoft, please contact a member of our team today.

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