Category Archives: Remote Virtual Learning

A strategy to adopt Microsoft Teams successfully in a school or MAT – Free webinar

We are hosting a free webinar for schools, academies and trusts focusing on how you can successfully adopt and roll out Microsoft Teams, without wasting time or money.  

One of the main challenges we see schools and MATs face when rolling out new technology is user adoption.  

There’s a central group of tech-savvy staff who pick up the new software straight away and begin using it in their classrooms, but there’s always a section that gets left behind without proper support or training.  

This results in a disjointed situation where learning resources are scattered across different platforms and servers and there is no cohesion in how students are being taught across their subjects.  

The COVID-19 pandemic forced a lot of schools to move to Microsoft Teams or other digital platforms to provide blended learning to students whether they were working in the classroom or at home. This has only added to the number of schools that now lack a long-term strategy to get real tangible benefits that reach far beyond the pandemic.  

Event link: A strategy to adopt Microsoft Teams successfully in a school or MAT. Sign up for free.

In an upcoming free webinar, we give you a tried-and-tested strategy to adopt Microsoft Teams successfully in your school or MAT. 

During the session, we’ll run through the key steps we take with schools across the UK to help them roll out Teams successfully; everything from communicating your initial vision and setting milestones to delivering training and measuring user adoption.  

I don’t want to exaggerate, but I think this is a revolutionary moment for us. Cloud Design Box is exceptionally good at working with a range of people. They can speak to the technical roles within the school, but what makes them stand out is their ability to explain it to teachers, like myself, who aren’t that technical.” – Chris Panting, Headteacher at The Ashcombe School. 

The webinar takes place on Microsoft Teams from 2pm – 3pm BST on 21 October 2021. 

Everyone is welcome to join in, whether you’re already using Microsoft Teams or considering rolling it out across your school or trust in the future.  

Sign up to A strategy to adopt Microsoft Teams successfully in a school or MAT right now.

Getting parents engaged in homework using Teams – Free Webinar

Finding the best way to engage and involve parents in their children’s learning can be a challenge for schools. That’s why Cloud Design Box has partnered with Haldor to deliver a homework app that is seamlessly connected to Microsoft Teams Assignments.  

We all know that there are real advantages to parents and guardians being engaged in their child’s learning, especially when it comes to supporting students with homework and assignments.  

In an upcoming webinar on 19 October 2021, we’ll be sharing our top tips on getting parents more engaged with homework by using the tools within Microsoft 365

Sign up for the free webinar on getting parents engaged in homework with Haldor Homework

We’ll also be introducing our new partners – Haldor – and their product Haldor Homework, which gives parents access to their child’s Microsoft Teams Assignments, directly from their computer, tablet or phone.  

Parents can easily keep track of when homework is set and due, see the status of the homework and view any feedback or assessment – everything they need to support blended learning.



The webinar will take place on Microsoft Teams from 11am – 12pm BST on 19 October 2021.  

Everyone is invited to join in, whether you’re a current Cloud Design Box customer or if you’re a school, academy or trust that is interested in achieving more with Microsoft Teams.  

To attend the free webinar on 19 October 2021 please register here 

Using the Reading Progress tool in Microsoft Teams for Language Learning

The new Reading Progress function in Microsoft Teams Assignments works perfectly for language learning. In this step-by-step guide, we show you how you can use the Reading Progress tool to enhance language assignments and grading.  

Teams Assignments currently supports 37 different languages, so there’s plenty of choice for language teachers and their students. The tool allows students to be able to read a passage in a foreign language in an environment that is comfortable and familiar.  

Meanwhile, the teachers can easily pick up on mispronunciations, omissions and repetitions while tracking students’ progress in language learning. The time saved can be dedicated to coaching less confident speakers

In the video, Keith walks you through how to set up, complete and grade a language reading assignment in Microsoft Teams.  



We demonstrate how to set up a Reading Progress Assignment in Class Teams here

Below, we talk about how you can use it for language learning.

Setting up a Reading Progress Assignment for language learning.

  1. Go to your Class Team and head to the Assignments tab.
  2. Select Create to open a drop-down menu. Select Assignment to create a new assignment.
  3. In New Assignment, fill out the details of your assignment, such as the title and instructions. 
  4. Below the instructions section, select Add Resources. 
  5. Select Reading Progress to start setting up the assignment.  

Creating a reading progress assignment in Microsoft Teams

6. First, upload your reading passage. As you can see from the demo, we have our text in both English and German – you can edit your text if you need to and even preview it to see what it’ll look like for the student.  

7. Once you have uploaded your passage, you can change several settings, including reading level, genre, the number of attempts your students will have to complete the task and pronunciation sensitivity. 

Setting up a reading assignment in Microsoft Teams

Pronunciation sensitivity can be set to Less sensitiveStandard (default) or More sensitive, depending on your preferences. This can also be changed after the assignment is completed and you’re reviewing the assignment (see below).  

Changing the Pronunciation sensitivity in Reading Progress in Microsoft Teams

Teachers can toggle on and off Video Required to determine whether students need to record a video of themselves reading or simply submit audio. 

This is great for language learning as the teacher can see how confident the student is reading the passage.  

8. When you’re happy with the settings, select Attach to add Reading Progress to the Assignment.  

As with all Assignments, you can add further details before assigning them to students. For example, rubrics and points.  

9. Select Assign to assign to an entire class, group or individual students. 

Assigning a reading progress assignment to a student in Microsoft Teams

How a student can complete a language Reading Progress Assignment.  

Students can see the reading assignment in their Class Teams area.  

  1. Select View Assignment to open the task. There is an icon next to the reading passage they need to record.  

Opening a reading assignment in Class Teams

Note: The first time students use this, they must allow Microsoft to access their microphone, speakers and camera. A dialogue box will appear.  

2. Hit Start when ready to read. 

Completing a reading progress assignment in Microsoft Teams

Note: Students can use Immersive Reader at this stage to change the way the text looks and assist their reading.  

Using immersive reader with reading progress in Microsoft Teams

3. Once the student has recorded their passage, they also have the option to Start Over, or select I’m finished when they’re done.  

When finished, they can return to the original assignment and select the Hand in button to hand it over to you. 

Handing in a reading progress assignment in Microsoft Teams

How to grade a language Reading Progress Assignment.                                                   

  1. Head over to your Assignments tab and select the student you wish to review.  

This will take you to the Reading Progress dashboard – the passage is marked up, with words per minute and an accuracy level. We can also see the recording of the passage.  

Microsoft’s autodetect highlights and colour codes mispronunciations, repetitions, omissions, self-corrections and insertions. 

Grading a reading progress assignment in Microsoft Teams

2. On the left-hand side, you can toggle on/off autodetect depending on your preferences.  

Below this, a slider for Pronunciation sensitivity can be adjusted.  

Teachers can watch/listen to the recording and manually mark up the passage, as well as jumping to specific words of the passage by selecting Jump to word. 

Feedback can be given in the box on the right-hand side of the dashboard.  

3. Select Return to give the feedback to the student. 

You can navigate to the next assignment from the dropdown menu.

If you would like to learn more about how we can help your school or trust achieve more with Microsoft 365, please contact a member of our team today.

 

How To Return Assignments To Students For Additional Changes and Revisions

Microsoft Teams has a new feature, allowing teachers to return assignments to students for additional revisions and changes. This feature is highly anticipated by teachers and solves a key problem that many schools have highlighted to us.

The problem:

Previously, students could go into their assignments and submit work, even when the work is missing or not completed the assignment to the correct level.

The assignment would appear to be “completed” to both parents and teachers until the teacher opened up the document for marking and realised the student hadn’t completed the work.

This presented multiple problems for schools – parents weren’t receiving accurate information in their weekly digests and teachers couldn’t undo the action so it skewed the data in the mark books.

A solution:

Microsoft has now introduced a feature that enables the teacher to reassign the work back to the student.

Here is a walkthrough of how you can reassign work back to your students for revision.





As you can see this student has not completed the assigned work, despite handing it in via Teams.

Microsoft Teams assignments saying No work attached.

Add a comment in the comment section. For example, “You have not submitted any work here and this is not acceptable, please attach your work. If you have any issues with completing the task, please speak to me.”

Comments box and marking area for teachers for assignments in Microsoft Teams

Instead of selecting Return, select the arrow and then click Return for revision to return the work to the student for revision.

A dropdown menu - one option is return, the other is return for revision

Here is what this looks like for the student. The assignment appears back into the Assignments tab and is marked Needs revision.

The student can click through, read your comments and attach their work for hand in.

A student's screen stating that their assignment needs more work

A student's screen with the details and feedback from a teacher

Once the student has handed their work back in, you are able to see that they have as the assignment is marked Turned in again in the Assignments tab.

The teacher's assignments tab in Microsoft Teams

Parents can see this activity with the Parent and Guardian Weekly Digest email sent weekly through Microsoft School Data Sync.

The Teams weekly digest for parents

If you would like to learn more about how we can help your school or trust, please contact a member of our team today.

 

 

 

 

New Microsoft Teams Update Brings More Benefits to Blended Learning Classrooms

A new Microsoft Teams update for summer 2021 brings a whole bunch of benefits for both students and teachers, helping schools deliver blended and hybrid learning efficiently and in an engaging way.  

We’ve rounded up our top features that you need to try out in your lessons.  

Here’s a quick summary of the update: 

  • Set group assignments. 
  • Return assignments to students for revision.  
  • Lock Teams meetings from additional attendees. 
  • Record classes automatically. 
  • Use a virtual laser pointer in PowerPoint. 
  • Lower all raised hands in Teams meetings. 
  • Immersive Reader for mobile.  
  • More features for Android users.  

Group assignments. 

Teams has introduced a new group assignments feature, allowing students to work together and submit one assignment for the whole group. Teachers can then provide feedback and grades to either each individual student within that group or give out an overall grade for the group.  

Interested in this feature? We have created a short guide and step-by-step video for you on Group Assignments here.  




This feature is great for when you need a student to do extra work after you’ve provided feedback, or even if they’ve simply forgotten to attach a document to their assignment. 

From a student point of view, the assignment is visible in their “active work” list, and they can see the feedback you’ve initially provided.  

All you need to do is select More options next to Return when you’re reviewing a student assignment and then select Return for revision.  

Image: Microsoft

Improved features for hybrid teaching. 

Blended learning, hybrid classroom – whatever you’re calling it in your school – teaching students in school and providing support to those learning from home due to self-isolation can be challenging. 

Teams has brought out several features to improve both teacher and student experience.  

First up, there’s an auto-record setting you can now toggle on and off in your Meeting options as a teacher. Selecting Record automatically does exactly what it says on the tin and records your meeting automatically so that you don’t need to worry about forgetting to record when you start your class.  

Image: Microsoft

Note: You will need to change this per meeting, there isn’t yet a button for recording every meeting automatically.  

During Teams lessons, you can now create a virtual laser pointer when presenting with PowerPoint Live. Only the active “in control” presenter can make annotations – so you don’t need to worry about students becoming distracted and trying out the feature for themselves!  

Many have been using the Raised Hands feature in Teams to allow students to virtually notify the teacher when they want to ask a question. However, up until now, there has been no way for teachers to lower raised hands, and if a student forgets to lower their raised hand, it can be confusing.  

Teams has introduced the ability to lower all raised hands via the Participants pane.  

Better security features for student safety.  

Running lessons in Teams has always been secure, but Microsoft has introduced even more layers of security to ensure student and staff safety.  

Teachers can now lock a class or meeting from any additional attendees. This helps the class stay focused and avoid unnecessary disruption.  

You can find the Lock the meeting option in the Participants pane 

If you want to find out more about boosting security in your Teams lessons, check out this guide on dealing with unwanted guests in Class Teams 

Lock class meetings
Image: Microsoft

Enhanced mobile experience. 

Microsoft has been busy making some general improvements to the mobile experience of Teams.  

Great news! We know a lot of students have relied on their mobile devices to stay connected to their classmates and learning resources during the pandemic.  

In fact, according to the Children’s Commissioner, almost 10% of families in the UK do not have a laptop, desktop computer or tablet. So naturally, many students have been using shared mobile devices to access their lessons and homework.  

Some important updates include a mobile version of Immersive Reader, which reads aloud posts and chat messages for users, and an easier-to-navigate Assignments tool.  

Find out how this school is using Immersive Reader to support SEN and EAL students

Assignments on mobile
Image: Microsoft

Teams is now also available on Android tablets and accessing files offline is also available on Android devices.  

If you would like to learn more about how we can help your organisation achieve more with Microsoft, please contact a member of our team today. 

 

 

 

 

How To Create a Group Assignment in Class Teams

Teams has introduced a new group assignments feature, allowing students to work together and submit one assignment for the whole group. Teachers can then provide feedback and grades to either each individual student within that group or give out an overall grade for the group.   

Below is a walk-through of how you can: 

  • Create a group assignment. 
  • Manually and randomly assign groups for assignments.  
  • Complete a group assignment (as a student). 
  • Grade a group assignment.  


Create a group assignment.  

In Assignments, select Create and then Assignment.  

As with any new assignment in Teams, you can enter a title, instructions, attach any documents the students require, add points and rubrics and set due dates.  

To assign the assignment to a group, go to the Assign to section and this will be currently set to the default All students. Select Group of students from the drop-down menu.  

Group Assignments in Teams 1 - Create a group assignment

You have two options – to manually or randomly assign groups for your assignment.  

Group Assignments in Teams 3 - Manually group students or randomly group students

Manually assign groups for assignments.  

Select Manually group students from the pop-up window and then click Create groups. 

This allows you to filter and manually add specific students to a group. 

You can also add a group name for this group of students.  

Once you’re happy with your first group, click Create. 

Group Assignments in Teams 4 - Manually assign students to a group assignment

You can then choose to add another manual group or randomly assign other groups.  

Tip: There is a countdown of how many students are left to be assigned to a group at the top of the group list.  

Randomly assign groups for assignments. 

Select Randomly assign groups from the pop-up window. 

Enter the number of groups you need and select Create groups 

Group Assignments in Teams 5 - Randomly assign students to a group assignment

You can then go in and add/remove students from groups and change the group names if necessary.  

Editing and deleting assignment groups in Teams.  

If you haven’t already set the assignment, you can edit and delete groups by selecting the pencil icon next to the group you wish to edit.  

From here, you can add or remove members and change the group name. You can also delete the group. 

Want to start over? You can recreate groups by selecting Recreate groups at the bottom of your list of groups.  

Group Assignments in Teams 6 - Recreate groups

Assigning a group assignment in Teams.  

Once you’re happy with your groups, click Done to head back to the main Assignments page and select Assign 

Note: Currently, there is no option to edit groups after an assignment is set. You would need to delete the assignment and reassign all the groups.  

Completing and submitting a group assignment as a student.  

The group project is visible in the students’ general channel – they should receive a notification.  

Group Assignments in Teams 7 - Group Assignment student view

Also, if the student clicks on Assignments, they are able to view the group assessment, see who else is in their group, and open/co-author the document with their classmates.  

Once the group work is complete, one of them can turn in the work on behalf of the whole group by selecting Turn in for group. 

Group Assignments in Teams 9 - Turn in a group assignment

Note: If they have forgotten to add something, students can undo the turn in and add further information, attachments and work. 

Reviewing a group assessment.  

Teachers can see which groups have handed in the assignment by viewing the assignment in the Assignments tab in Teams.  

Group Assignments in Teams 10 - Reviewing group assignments

You can choose to give the group an overall grade or grade students individually by selecting the three dots next to the selected group.  

From here, you can add feedback and give points as you would any other assignment. 

Group Assignments in Teams 11 - Grading group assignments

Click Return to return the work back to students for them to view your feedback or make amends. 

Head to the Grades tab to look at a class overview of who has handed in their group assignments.

Group Assignments in Teams 12 - Class overview of group assignments

If you would like to learn more about how we can help your organisation achieve more with Microsoft, please contact a member of our team today.

Assessments and Engagement with Microsoft 365 at Bradford Girls’ Grammar School

In this podcast episode, we speak with Rachael Howarth, Vice Principal of Bradford Girls’ Grammar School about how they’re using Microsoft 365 to assess and engage students in a blended in-classroom and remote learning setting.

Rachael walks us through some key ways in which they’re using Microsoft Forms, Class Notebook, Polls and Insights to increase engagement, save teacher time, give feedback and keep an eye on students’ wellbeing.

“We’ve been using Class Notebook to engage with students who have been learning from home due to self-isolating. It’s been a blend of live teaching and uploading class resources for those students who share devices and need access to content on-demand,” Rachael tells us. 

“We’ve also been teaching in school and using tools in Teams to set assignments and rubrics, run polls to get a quick measure of where students are in terms of their learning.”  



In the video, Rachael demonstrates how the teachers use polls to help students further embed their learning and see which students have understood the lesson and who may need a recap.

“We have been using self-marking quizzes quite successfully – they give the students the answers as they move along,” she explains.

“Polls are like the classroom equivalent of holding up mini whiteboards and getting everyone to hold up their answer – you can get a broad sweep of who is understanding and who isn’t.”  

This type of interactivity is carried through to providing feedback to students. Teachers at Bradford Girls’ Grammar School are adding audio files to students work to give feedback on assignments. Not only is this engaging for students to actually hear their teacher explain something to them as if they were in the classroom, but it’s also saving teacher time as they don’t need to type or format any additional words.

“We’ve also been using audio files for learning objectives – just inserting a clip into a Class Notebook that explains exactly what we want the students to do – they can listen instead of writing out learning objectives and it does save time,” she adds. 

By using Microsoft 365 in and outside of the classroom, the school has been able to collect valuable data around students’ learning and engagement.  

“Some of our students do not have access to the live lessons because they share devices. So we need to look at other metrics to see if they’re participating in other ways: Are they having conversations, are they completing assignments, are they accessing Class Notebook?” Rachael explains.  

But, the Insights dashboard goes beyond checking up to see whether students are completing their homework: 

“It’s been really useful for pastoral support. At one point, we had a large number of users who were working in the middle of the night. So we immediately put out welfare messages to staff, parents and pupils. It gives us the opportunity to have that conversation with our community.”  

Bradford Girls’ Grammar School is embracing Microsoft for the future and not simply a remedy to the pandemic:  

“We’re learning rapidly – we’ve been on a steep learning curve but we’re implementing these interactive methods of assessment into our practice as we develop as remote teachers. Week on week, we’re getting a high-level engagement on Teams – anything between 190 and 700 daily active users – it shows how useful our students and staff are finding Teams.”

If you would like to learn more about how we can help your school or trust, please contact a member of our team today.

How To Clean Up Old Class Teams in Microsoft School Data Sync Summer 2021

The Microsoft School Data Sync (SDS) rollover process 2021 has changed slightly since last year, so we have created a video guide to walk you through the process. 

If your profile has expired and you’re ready to start the academic year, then this guide is for you. 



One thing you’ll notice is that there is no longer a cleanup option button. Previously, this button would achieve all of your Class Teams; however, in an effort to give you more choice, Microsoft has removed this button and – if we’re honest – it’s made it more of a tricky process. 

Below are some simple steps we can do – and remember, we only have to do this once every academic year. 

Important: Do not start the new term or year until you have completed the cleanup process. Otherwise, all of your users will get stripped out of those old Class Teams and won’t be able to access their archived Class Teams.

  1. Go to the Groups to bring up the Groups page.
  2. Click the Sections tab and select Section Report
  3. Select Generate new section report. This report provides information on class names, metadata associated with the class, state of the class team, created date and SharePoint site status. 
  4. Download the Section report once it has been processed.

Tip: If you format the spreadsheet into a table and create headers, you can then sort the information by Name or Section. 

  1. Find the correct SectionId for the Teams you want to clean up. Naming Teams correctly with the correct prefix and academic year will save you time here. 
  2. Remove the Teams from the spreadsheet you don’t want to clean up, and you should be left with the teams from the correct school and academic year. Save the spreadsheet.
  3. Return to Section Cleanup and upload the edited Section Report.
  4. You can Mark the Classes as Expired or Archive Teams (we’d recommend the latter as all the Teams are available in read-only mode). 
  5. Select Run cleanup.
  6. Check that your classes have been archived off. It should have cleared them from the SDS Profile. 

Now it’s time to start the new term/year.

  1. Select Start new term/year. 
  2. If you’re using CSV files, you need to upload your new CSV files. If you’re using an API or OneRoster, you need to make sure your new data is ready to sync. 
  3. Set a profile expiry date and configure the other options on the page. 
  4. When you’re ready, select Sync, and it’s now ready for the new academic year. 

We have a guide on how teachers can find those archived Teams, how to move over your old Class Notebooks and make sure you don’t lose long-term resources. 

If you’re a Cloud Design Box customer, we do all of this for you. Just make sure you complete the Roll Over form in plenty of time. 

You also benefit from an easy-to-use class dashboard where you can access all of your archive Class Teams. 

If you would like to learn more about how we can help your school or trust, please contact a member of our team today.

How to use Presenter Mode in a Microsoft Teams Meeting

Using Presenter Mode in a Microsoft Class Teams meeting gives teachers more control over their lesson. They have access to their presenter notes and all the usual Class Teams tools, plus additional presenter options.  

Presenter Mode is only available in the desktop application of Teams.  

 In this quick guide, we show you how to use Presenter Mode and get the most out of it for your next lesson.  

Setting up Presenter Mode in Microsoft Teams. 

Once the Teams meeting has started, select Share Content on the navigation bar. 

Share content in Presenter Mode for Class Teams

This opens up a menu where you can choose to share your entire desktop, specific windows, Microsoft Whiteboard or PowerPoint.  

Select Browse on the right-hand side to either Upload from my computer or OneDrive depending on where your PowerPoint is located.  

 Upload presentation from desktop into a Class Teams meeting

Once you select your PowerPoint, it opens up into the Class Teams meeting.  

Presenter tools in Class Teams. 

The full range of meeting tools, such as View Participants, Meeting Chat and the More Actions menu (…) are visible and you’re able to easily scroll back and forth between slides.  

View participants window is availlable in Presenter Mode z

There are also some additional options beneath your slide deck, including Go to slide, which allows you to bring up a grid of your slide deck and choose a specific slide you wish to present.  

Go to slide view in Presenter Mode

Meanwhile, under More actions (…), you can hide the presenter view from yourself so you don’t see your notes, just the slides.  

Hide presenter view in Presenter Mode 

A further option is to View slides in high contrastToggle this on to only view the images and text on your slides and remove any extra design elements or backgrounds. This won’t change the view for students, only teachers.  

View slides in high contrast in Presenter Mode

What do students see when teachers are using Presenter Mode? 

Students can scroll through the slide deck using the private viewing bar and then select Back to presenter to go back to the slide the teacher is currently on.  

This feature can be switched off by teachers by clicking the Eye icon. When disabled, a line appears across the Eye icon and students are unable to scroll through the slides while you’re teaching.  

Prevent participants from moving through shared presentation on their own

Playing video clips in Presenter Mode. 

There are two ways of showing video clips when in Presenter Mode:  

Videos in Class Teams Presenter Mode

One option is to embed a video into your presentation. This can be viewed by selecting the play button, which plays the video within the presentation.   

Note: This only works if students have the latest version of PowerPoint installed on their device.  

Secondly, you could include a video link. Clicking a link opens the video on a separate window.  

To show the video to your students within the lesson, you need to go back to the Share content button and select the window the video has opened in. 

If you’re using a two-screen setup, it will open on your other screen and in the same way, select Screen #1 or Screen #2, depending on which screen it has opened in.  

Note: You also need to toggle on Include computer sound for your students to hear the video.  

Watch a step-by-step guide on how to use presenter mode in class teams: 

If you would like to learn more about how we can help your school, please contact a member of our team today.



What is Microsoft Viva Connections? – Integrating a SharePoint intranet with Teams

Microsoft Viva Connections is a great way to communicate and publish information to users in Microsoft Teams. If you are already familiar with SharePoint, then the simple way of describing Viva Connections is “A SharePoint Intranet inside a Microsoft Teams App”. It means that users can access company news, policies, and other published information without having to leave Teams.

Viva connections - SharePoint in Teams App

During the pandemic, Teams has been an important communication tool for organisations. Users can chat and collaborate as they work in the office or from home. However, to access published organisation information such as news, policies, human resources, etc, users would have to open a browser and go to the organisation intranet. Viva connections brings all of this inside the Teams app to help streamline the organisation’s working practice.

How to setup Viva Connections.

In this video, we show you what Viva Connections looks like and how to set it up. Please note that Viva Connections requires a SharePoint intranet before setting up. If you need help with SharePoint or Teams, get in touch with one of our experts.



Access the Microsoft guide here.

If you would like to find out more about how Cloud Design Box can help you get more out of Microsoft Teams and SharePoint, contact one of our experts today.


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