Another new feature in Office 365 video is the usage statistics. There are two graphs currently available for the last 14 days or 36 months showing the views, visitors and viewer engagement. Check out my video review of the new features below.
I’ve created a quick video guide on how to add subtitles in Office 365 video. It consists of first creating a VTT file containing the subtitles data and then uploading it into the video settings inside Office 365. Please find the video below and hope you find it useful!
If you are new to office 365 or are not aware of this, editing documents simultaneously is a great feature and surprisingly easy to use. You may be used to collaborating on documents using Office on your desktop with the files stored on shares but one of the problems in the older versions of Office was documents being locked for editing by other users. Of course if you require documents to be locked for editing, you can enable checking in and checking out of documents to get the same effect in office 365, however working collaboratively on documents now doesn’t mean you accidently save over the other persons work. Parts of the document lock to allow you to see what the other collaborators are doing in the document. This feature is available in Word, PowerPoint, Excel and OneNote files.
It’s a really exciting way to collaborate and makes working in groups much quicker than having to edit the document one by one. As a teacher you could be working on a documents together as a department rather than passing around marksheets or assessment data for each teacher to enter one at a time. It’s also great for businesses having to work on long documents which require collaboration such as proposals.
My video below demonstrates the functionality.
Many schools and businesses are using twitter as a social communication platform to send out news and information to users. How to embed twitter feeds on SharePoint intranets and public sites has been a popular question recently so thought I would share with you how it is done. I’ve also created a video guide on YouTube to talk through the process.
First login to your twitter account in a browser on a desktop computer (it doesn’t have to be the same account as the one that you want to display in your widget).
Click on your profile picture in the top right of the screen and select “Settings” from the drop down menu.
Select “Widgets” from the left side menu.
Create a new widget.
Choose your design and configuration. More options are available via the customisation documentation link on the page. Click “Create Widget” to generate the code.
Copy and paste the code into a Script Editor web part. The Script Editor web part can be found under the “Media and Content” category.
I’m often asked to solve permission errors in SharePoint. It’s not hard to do with the tools available in SharePoint, you don’t even have to know much about AD especially if you use SharePoint groups.
Ways to permission a SharePoint site:
- Permission directly against the user – not recommended as a lot of maintenance required when someone joins or leaves the organisation.
- Use SharePoint Groups – SharePoint groups allow you to manage users within the SharePoint interface, they can be reused all over the site collection
- Active Directory Security Groups – AD groups might already exist on your domain, these can be used but be aware that SharePoint 2013 caches the membership of these groups for around 2 hours and when using Office 365, DirSync will need to run to replicate these groups in the cloud.
What can be permissioned in SharePoint?
- Sites – entire subsites
- Lists – individual lists and libraries such as a document library
- Folders – folders within a library
- Items – items within a list or library
SharePoint permissions flow down the site from the root of the site collection unless otherwise changed. If permissions are changed at any level, any items below it will inherit the changed permissions.
SharePoint has a very easy way to check permissions of an individual user, check out my video below on how to use it.
A few months ago, I started a new SharePoint consultancy business. I will continue to add blog posts here but you can contact me directly for any of the following Microsoft SharePoint and Office 365 services by clicking here:
- Responsive design and branding
- Site architecture planning and implementation
- Workflow and consultancy services
- SharePoint upgrades
- Office 365 configuration
- SharePoint Support
- Scripting and client object model solutions
We provide these services for education and for business. Please visit the website for more information www.clouddesignbox.co.uk
SharePoint 2013 Preview version was released this week. I took the chance to install it and get a first look at the new version of Microsoft’s powerful integration content management software.
Install files can be found here
SharePoint 15 Training files
The install is very similar to SharePoint 2010. Hardware requirements seem to be exactly the same as the previous version. The only additional work I had to do was upgrade SQL Server 2008 R2 to service pack 1.
Office Web Apps:
Office web apps are no longer a service application within SharePoint. In fact they are now set up as a completely separate farm from SharePoint. This is because other products/services can integrate with this farm such as exchange. This also allows web app system usage and load to be completely independent from the SharePoint farm.
The new version of SharePoint will have device detection to redirect to a mobile site. Also capable of mobile push notifications.
When a site is created, the site owner is encouraged to share the site using the share button at the top of the page. This seems to be more of a rewording/rearrangement of the site permissions page.
Lists and Libraries have been renamed Apps. You can download additional Apps from the SharePoint Store (very original).
The ribbon has been restyled slightly but the biggest improvement is in the performance of the ribbon appearing when editing the page. Waiting for the ribbon to load a tab in SharePoint 2010 no longer happens in SharePoint 2013, the ribbon slides out instantly and smoothly.
Of course there is far more to SharePoint 2013 than just this. I will post back when I have dug a little deeper.
I will be demonstrating SharePoint customisation and integration into schools systems (SIMS, Exchange, Moodle, VLEs, etc..) on Stand H9 in the National Hall.
For more information please visit the following websites:
Just a quick thanks to all the interesting people I met at BETT this year. It was great to talk to people from all over the world and get their opinions on the direction of education in their schools.