Category Archives: Education News

Education Industry News from Tony Phillips

How To Return Assignments To Students For Additional Changes and Revisions

Microsoft Teams has a new feature, allowing teachers to return assignments to students for additional revisions and changes. This feature is highly anticipated by teachers and solves a key problem that many schools have highlighted to us.

The problem:

Previously, students could go into their assignments and submit work, even when the work is missing or not completed the assignment to the correct level.

The assignment would appear to be “completed” to both parents and teachers until the teacher opened up the document for marking and realised the student hadn’t completed the work.

This presented multiple problems for schools – parents weren’t receiving accurate information in their weekly digests and teachers couldn’t undo the action so it skewed the data in the mark books.

A solution:

Microsoft has now introduced a feature that enables the teacher to reassign the work back to the student.

Here is a walkthrough of how you can reassign work back to your students for revision.





As you can see this student has not completed the assigned work, despite handing it in via Teams.

Microsoft Teams assignments saying No work attached.

Add a comment in the comment section. For example, “You have not submitted any work here and this is not acceptable, please attach your work. If you have any issues with completing the task, please speak to me.”

Comments box and marking area for teachers for assignments in Microsoft Teams

Instead of selecting Return, select the arrow and then click Return for revision to return the work to the student for revision.

A dropdown menu - one option is return, the other is return for revision

Here is what this looks like for the student. The assignment appears back into the Assignments tab and is marked Needs revision.

The student can click through, read your comments and attach their work for hand in.

A student's screen stating that their assignment needs more work

A student's screen with the details and feedback from a teacher

Once the student has handed their work back in, you are able to see that they have as the assignment is marked Turned in again in the Assignments tab.

The teacher's assignments tab in Microsoft Teams

Parents can see this activity with the Parent and Guardian Weekly Digest email sent weekly through Microsoft School Data Sync.

The Teams weekly digest for parents

If you would like to learn more about how we can help your school or trust, please contact a member of our team today.

 

 

 

 

How To Create a Group Assignment in Class Teams

Teams has introduced a new group assignments feature, allowing students to work together and submit one assignment for the whole group. Teachers can then provide feedback and grades to either each individual student within that group or give out an overall grade for the group.   

Below is a walk-through of how you can: 

  • Create a group assignment. 
  • Manually and randomly assign groups for assignments.  
  • Complete a group assignment (as a student). 
  • Grade a group assignment.  


Create a group assignment.  

In Assignments, select Create and then Assignment.  

As with any new assignment in Teams, you can enter a title, instructions, attach any documents the students require, add points and rubrics and set due dates.  

To assign the assignment to a group, go to the Assign to section and this will be currently set to the default All students. Select Group of students from the drop-down menu.  

Group Assignments in Teams 1 - Create a group assignment

You have two options – to manually or randomly assign groups for your assignment.  

Group Assignments in Teams 3 - Manually group students or randomly group students

Manually assign groups for assignments.  

Select Manually group students from the pop-up window and then click Create groups. 

This allows you to filter and manually add specific students to a group. 

You can also add a group name for this group of students.  

Once you’re happy with your first group, click Create. 

Group Assignments in Teams 4 - Manually assign students to a group assignment

You can then choose to add another manual group or randomly assign other groups.  

Tip: There is a countdown of how many students are left to be assigned to a group at the top of the group list.  

Randomly assign groups for assignments. 

Select Randomly assign groups from the pop-up window. 

Enter the number of groups you need and select Create groups 

Group Assignments in Teams 5 - Randomly assign students to a group assignment

You can then go in and add/remove students from groups and change the group names if necessary.  

Editing and deleting assignment groups in Teams.  

If you haven’t already set the assignment, you can edit and delete groups by selecting the pencil icon next to the group you wish to edit.  

From here, you can add or remove members and change the group name. You can also delete the group. 

Want to start over? You can recreate groups by selecting Recreate groups at the bottom of your list of groups.  

Group Assignments in Teams 6 - Recreate groups

Assigning a group assignment in Teams.  

Once you’re happy with your groups, click Done to head back to the main Assignments page and select Assign 

Note: Currently, there is no option to edit groups after an assignment is set. You would need to delete the assignment and reassign all the groups.  

Completing and submitting a group assignment as a student.  

The group project is visible in the students’ general channel – they should receive a notification.  

Group Assignments in Teams 7 - Group Assignment student view

Also, if the student clicks on Assignments, they are able to view the group assessment, see who else is in their group, and open/co-author the document with their classmates.  

Once the group work is complete, one of them can turn in the work on behalf of the whole group by selecting Turn in for group. 

Group Assignments in Teams 9 - Turn in a group assignment

Note: If they have forgotten to add something, students can undo the turn in and add further information, attachments and work. 

Reviewing a group assessment.  

Teachers can see which groups have handed in the assignment by viewing the assignment in the Assignments tab in Teams.  

Group Assignments in Teams 10 - Reviewing group assignments

You can choose to give the group an overall grade or grade students individually by selecting the three dots next to the selected group.  

From here, you can add feedback and give points as you would any other assignment. 

Group Assignments in Teams 11 - Grading group assignments

Click Return to return the work back to students for them to view your feedback or make amends. 

Head to the Grades tab to look at a class overview of who has handed in their group assignments.

Group Assignments in Teams 12 - Class overview of group assignments

If you would like to learn more about how we can help your organisation achieve more with Microsoft, please contact a member of our team today.

Cloud Design Box Awarded Microsoft SDS Advanced Partner

Cloud Design Box has achieved Microsoft SDS Advanced Partner accreditation. Microsoft SDS (School Data Sync) simplifies class management in Microsoft 365, reading class data from your school, academy or trust’s MIS and creating classes and groups for Microsoft Teams.  

The Partner Success Series for Microsoft SDS is a brand new accreditation.  

“We’re thrilled to have been awarded these further accreditations. It means that our clients can have more confidence in our abilities to install and manage SDS, ensuring their Class Teams are created seamlessly and correctly each academic year,” explains Tony Phillips, Founder of Cloud Design Box.  

“SDS is recommended best practice when creating and maintaining Class Teams. Not only does it speed up and automate a previous time-consuming task that often took IT managers and staff the whole of the summer holidays to achieve, but it also allows you to create a rich data set of year groups, subjects, schools and more to create future reports across your entire organisation that support the leadership team all year round.”  

You can read more about Microsoft SDS in this guide

The Cloud Design Box team is continuously improving their skills and knowledge on Microsoft 365 for Education and Business, enrolling in Microsoft’s training programmes and courses. We’re proud to add these latest accreditations to our growing list of certifications that includes Microsoft in Education Global Training Partner, Microsoft Partner and CPD certification.

Want to find out more about how Cloud Design Box can support you with your rollover to a new academic year with Microsoft School Data Sync? Get in touch with a member of our team right now 

In the meantime, check out these guides on SDS:

Improving Communication Across a Multi Academy Trust with Microsoft 365 at PolyMAT

In this podcast episode on Microsoft 365 user adoption, we speak with Mark Guest, Director of Innovation at PolyMAT, a multi academy trust in Thamesmead and the surrounding areas.

Mark discusses how the trust uses SharePoint to improve communication across the schools and created dashboards with Microsoft Power Apps to save teacher time.

PolyMAT is a UK-based MAT made up of Woolwich Polytechnic School for Boys, one of the country’s largest boys’ secondary schools and its sister school Woolwich Polytechnic School for Girls.

Watch the full podcast episode here:



“My job as Director of Innovation has so many facets to it. I focus on how we can make the most of data, systems and technology in our schools to become more efficient and ensure we’re getting value for money,” Mark tells us.

PolyMAT has been working with Cloud Design Box since 2020, and they have created staff collaboration sites in SharePoint for each of the schools, plus the main one for the trust as a whole.

“Each page follows a consistent layout and includes relevant news, a calendar, announcements, Quick Links to things like policies, a class cover manager and information about room changes that are all pulled from SIMS,” Mark explains.

“We’ve also got an area where staff can ask questions and share feedback directly to the trust leadership team.”

The three calendars – one for the boys’ school, the girls’ school and trust are synced using Power Automate so that they always contain the correct, up-to-date information.

Staff can easily send out a quick announcement by filling out a form and selecting a target audience – this allows them to publish the information onto SharePoint and have the option to send an email to the right people.

“We’ve created a Senior Leadership Team (SLT) app that teachers can download to their phones. They’ll receive push notifications if a student is removed from a lesson or SLT is required.”

PolyMAT is also taking advantage of the endless possibilities of Power BI dashboards.

“Our various dashboards can be embedded into SharePoint and save teachers loads of time when they need to access information about their students quickly,” he shows us.

“An example is our Tutor Reports – they show things like attendance and punctuality, as well as the number of students who are off due to self-isolation and therefore need work to be provided while they’re learning from home.”

A specific example of the technology reducing admin time for teachers is gathering information about a particular student:

“A Head of Year may need to know who teachers an individual student. This job would typically take around 10-15 minutes to complete. Now, they simply bring up a student profile and can get the information in a couple of minutes.”

PolyMAT is committed to training and continuous development, always seeking feedback and helping teachers use the tools to save time and get back to teaching.

“Regular training is available, and we’ve got a long term plan to increase efficiency even further. For example, bring all our Power Apps into one place and relocating our resources in centralised document libraries that will get shared across the schools and trust,” he adds.

“As the trust grows and more schools join, we need to make sure that they have the same setup. During the pandemic, we’ve had a massive increase in using Teams and Microsoft 365, but if we don’t have structures in place and a long-term strategy, we won’t be able to sustain that level of usage. So we’re working with Cloud Design Box on a five-year plan to make sure we make the most out of this technology.”

If you would like to learn more about how we can help your school or trust, please contact a member of our team today.

How To Clean Up Old Class Teams in Microsoft School Data Sync Summer 2021

The Microsoft School Data Sync (SDS) rollover process 2021 has changed slightly since last year, so we have created a video guide to walk you through the process. 

If your profile has expired and you’re ready to start the academic year, then this guide is for you. 



One thing you’ll notice is that there is no longer a cleanup option button. Previously, this button would achieve all of your Class Teams; however, in an effort to give you more choice, Microsoft has removed this button and – if we’re honest – it’s made it more of a tricky process. 

Below are some simple steps we can do – and remember, we only have to do this once every academic year. 

Important: Do not start the new term or year until you have completed the cleanup process. Otherwise, all of your users will get stripped out of those old Class Teams and won’t be able to access their archived Class Teams.

  1. Go to the Groups to bring up the Groups page.
  2. Click the Sections tab and select Section Report
  3. Select Generate new section report. This report provides information on class names, metadata associated with the class, state of the class team, created date and SharePoint site status. 
  4. Download the Section report once it has been processed.

Tip: If you format the spreadsheet into a table and create headers, you can then sort the information by Name or Section. 

  1. Find the correct SectionId for the Teams you want to clean up. Naming Teams correctly with the correct prefix and academic year will save you time here. 
  2. Remove the Teams from the spreadsheet you don’t want to clean up, and you should be left with the teams from the correct school and academic year. Save the spreadsheet.
  3. Return to Section Cleanup and upload the edited Section Report.
  4. You can Mark the Classes as Expired or Archive Teams (we’d recommend the latter as all the Teams are available in read-only mode). 
  5. Select Run cleanup.
  6. Check that your classes have been archived off. It should have cleared them from the SDS Profile. 

Now it’s time to start the new term/year.

  1. Select Start new term/year. 
  2. If you’re using CSV files, you need to upload your new CSV files. If you’re using an API or OneRoster, you need to make sure your new data is ready to sync. 
  3. Set a profile expiry date and configure the other options on the page. 
  4. When you’re ready, select Sync, and it’s now ready for the new academic year. 

We have a guide on how teachers can find those archived Teams, how to move over your old Class Notebooks and make sure you don’t lose long-term resources. 

If you’re a Cloud Design Box customer, we do all of this for you. Just make sure you complete the Roll Over form in plenty of time. 

You also benefit from an easy-to-use class dashboard where you can access all of your archive Class Teams. 

If you would like to learn more about how we can help your school or trust, please contact a member of our team today.

How To Share News on Your SharePoint Site

Keep everyone in your organisation in the loop with the news feature on SharePoint. Whether you’re using Microsoft 365 for business or education, this feature is a brilliant way to share important information, announcements and updates. 

The best part is that it’s incredibly easy to set up, create and publish eye-catching content to your SharePoint site members. 

Keith Lown has created a step-by-step guide on how to:

  • Add news links to SharePoint.
  • Add news posts to SharePoint.
  • Bring in news from your other SharePoint sites.
  • Create an email digest with news from SharePoint. 
  • Promote news in SharePoint. 



There are two ways that we can produce a news article within SharePoint. 

Select Add to open a drop-down menu and choose either a News post or News link

Select add to add a new news post or news link

Adding a News Link to SharePoint.

Selecting News link allows you to add a link from an external site into your news section. All you need to do is copy and paste your link. 

This brings up a number of options – you can edit the preview image, title and description. 

Adding a news link to SharePoint

When you’re happy with your News link, click Post and your link will appear in your News area. 

Adding a News Post to SharePoint.

Selecting News post opens up Pages where you can choose from different built-in templates, including Blank, Visual and Basic text.

This provides you with a structure to create your own news content. 

Creating a news post on SharePoint

Each section of this page can be customised – you can change the layout, alignment, colours, set alternative text and add images where appropriate. 

Customising a News Post to SharePoint.

 

Once you’re happy with your content, hit Post news and your post will appear in your News area. 

How to bring in news from your other SharePoint sites. 

Select Edit in the top right-hand corner of your SharePoint site. 

Editing your SharePoint site

Next, go to the News web part and select the pencil icon to start editing it. 

Editing your SharePoint News Web Part

From here, you can change your news source. 

You have three options – bring in news from your current site only, select specific sites to bring in news from and bring in news that’s recommended for the current user. 

If you select Select sites, your frequent sites and recent sites are displayed and you can select which ones you want to bring in news articles from. 

 

Change your news source on SharePoint

 

If you select Recommend for current user, Microsoft will bring in news depending on their assigned role – i.e. news from SharePoint sites they have permissions and access to. 

You can also adjust other settings, such as layout, filters, targeting and order. 

 Customising your news section on SharePoint

 

How to distribute news via email on SharePoint.

Select See all on the News web part. 

From here you can Email a news digest to specific people or groups. 

How to distribute news via email on SharePoint.

 

How to promote specific news on SharePoint

Open up your selected news article. 

Via the toolbar at the top of the page, select Promote.

How to promote specific news on SharePoint

From here, you can:

  • Add page to the navigation.
  • Add the page to an email.
  • Post onto Yammer.
  • Copy the page address.
  • Save page as template.

If you would like to learn more about how we can help your organisation achieve more with Microsoft, please contact a member of our team today.

How to use Presenter Mode in a Microsoft Teams Meeting

Using Presenter Mode in a Microsoft Class Teams meeting gives teachers more control over their lesson. They have access to their presenter notes and all the usual Class Teams tools, plus additional presenter options.  

Presenter Mode is only available in the desktop application of Teams.  

 In this quick guide, we show you how to use Presenter Mode and get the most out of it for your next lesson.  

Setting up Presenter Mode in Microsoft Teams. 

Once the Teams meeting has started, select Share Content on the navigation bar. 

Share content in Presenter Mode for Class Teams

This opens up a menu where you can choose to share your entire desktop, specific windows, Microsoft Whiteboard or PowerPoint.  

Select Browse on the right-hand side to either Upload from my computer or OneDrive depending on where your PowerPoint is located.  

 Upload presentation from desktop into a Class Teams meeting

Once you select your PowerPoint, it opens up into the Class Teams meeting.  

Presenter tools in Class Teams. 

The full range of meeting tools, such as View Participants, Meeting Chat and the More Actions menu (…) are visible and you’re able to easily scroll back and forth between slides.  

View participants window is availlable in Presenter Mode z

There are also some additional options beneath your slide deck, including Go to slide, which allows you to bring up a grid of your slide deck and choose a specific slide you wish to present.  

Go to slide view in Presenter Mode

Meanwhile, under More actions (…), you can hide the presenter view from yourself so you don’t see your notes, just the slides.  

Hide presenter view in Presenter Mode 

A further option is to View slides in high contrastToggle this on to only view the images and text on your slides and remove any extra design elements or backgrounds. This won’t change the view for students, only teachers.  

View slides in high contrast in Presenter Mode

What do students see when teachers are using Presenter Mode? 

Students can scroll through the slide deck using the private viewing bar and then select Back to presenter to go back to the slide the teacher is currently on.  

This feature can be switched off by teachers by clicking the Eye icon. When disabled, a line appears across the Eye icon and students are unable to scroll through the slides while you’re teaching.  

Prevent participants from moving through shared presentation on their own

Playing video clips in Presenter Mode. 

There are two ways of showing video clips when in Presenter Mode:  

Videos in Class Teams Presenter Mode

One option is to embed a video into your presentation. This can be viewed by selecting the play button, which plays the video within the presentation.   

Note: This only works if students have the latest version of PowerPoint installed on their device.  

Secondly, you could include a video link. Clicking a link opens the video on a separate window.  

To show the video to your students within the lesson, you need to go back to the Share content button and select the window the video has opened in. 

If you’re using a two-screen setup, it will open on your other screen and in the same way, select Screen #1 or Screen #2, depending on which screen it has opened in.  

Note: You also need to toggle on Include computer sound for your students to hear the video.  

Watch a step-by-step guide on how to use presenter mode in class teams: 

If you would like to learn more about how we can help your school, please contact a member of our team today.



Embracing Microsoft at the Fallibroome Trust (Microsoft 365 User Adoption Episode 15)

In this podcast episode, we speak with Stuart Carvell, Assistant Head at Eaton Bank Academy, which is part of the Fallibroome Trust about how Microsoft 365 is being rolled out across the trust and its academies and schools.




Listen on Spotify

“Microsoft 365 was an obvious choice for Eaton Bank Academy. Many of the schools in the Fallibroome Trust are Microsoft Schools, with some exceptions,” says Stuart. 

“As the trust grows, our need to be able to collaborate across schools increases and Microsoft is helping us do this.” 

As with any new technology or process, getting everyone on board can be a challenge. Stuart outlines how the trust is helping people feel more confident with Microsoft by using champions in each school and department:

“It’s good to have people feeling confident when using a new product. We had a group of early adopters that championed Microsoft and shared knowledge with other members of staff,” he tells us.

“The team was made up of around 12-15 people from a range of subjects, job roles and IT ability.”

Skill sharing in this way has been an integral part of user adoption success at Fallibroome and this helped the trust face lockdown and the subsequent school closures.

“At the beginning of the pandemic, we brought together our primary and secondary colleagues and asked them to share what they’ve learned about Microsoft 365,” Stuart reveals.

“We’re very lucky that our staff were enthusiastic and ready to share their knowledge.” 

One key to getting staff on board with new technology is to demonstrate its benefits to their everyday teaching.

“In the long run, using these digital tools will save our staff a lot of time. However, it will take time and effort initially,” Stuart continues. 

“Before using Microsoft, we were so used to sending different versions of files, but now we have the ability to co-author the same documents at the same time. It’s all about changing those habits to benefit us in the long term.” 

Adopting Microsoft 365 has also enabled their students to become more independent:

“Our students have become more independent and have said using the software has been a positive experience for them. But can we evidence this? I’m not sure at this point,” he adds.

“What I will say is that, if you asked me a year or two ago if our students could manage their own time, receive an education without being in school and organise their own learning, I would have said no. But now they can do all of that.” 

Another challenge that has affected the Fallibroome Trust is making sure everyone has access to suitable devices and a good level of digital literacy. 

They have created videos and resources to upskill both parents and students, alongside looking into how they can support the school community with laptop lending and loan schemes. 

Stuart tells us that the Fallibroome Trust still has a way to go in terms of its long-term strategy for online learning. But teachers and students are beginning to make real use out of the digital resources and in some cases, online learning has become common practice:

“My colleagues and I have become more comfortable in creating video content for our students and thinking ahead towards a blended approach. Meanwhile, all of our assignments and homework tasks are completed in Teams, so the students are continually using the product and refreshing their skills daily.” Stuart enthuses. 

“Our strategy goes beyond the pandemic. We are building resource libraries and thinking of them as long-term resources that we can use year after year.” 
 

Want to discuss how your school or trust can adopt Microsoft 365? Speak to Cloud Design Box’s education experts today.

What is Microsoft Viva Connections? – Integrating a SharePoint intranet with Teams

Microsoft Viva Connections is a great way to communicate and publish information to users in Microsoft Teams. If you are already familiar with SharePoint, then the simple way of describing Viva Connections is “A SharePoint Intranet inside a Microsoft Teams App”. It means that users can access company news, policies, and other published information without having to leave Teams.

Viva connections - SharePoint in Teams App

During the pandemic, Teams has been an important communication tool for organisations. Users can chat and collaborate as they work in the office or from home. However, to access published organisation information such as news, policies, human resources, etc, users would have to open a browser and go to the organisation intranet. Viva connections brings all of this inside the Teams app to help streamline the organisation’s working practice.

How to setup Viva Connections.

In this video, we show you what Viva Connections looks like and how to set it up. Please note that Viva Connections requires a SharePoint intranet before setting up. If you need help with SharePoint or Teams, get in touch with one of our experts.



Access the Microsoft guide here.

If you would like to find out more about how Cloud Design Box can help you get more out of Microsoft Teams and SharePoint, contact one of our experts today.


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