Category Archives: Class Notebook

How To Share Pages From Non-Class Notebooks to a Student’s Class Notebook in Teams and OneNote 

In this guide, we show you how to distribute a page from a non Class Notebook to a students’ Class Notebook within a Class Team.  

Here we have a Notebook that has been stored within an English resources folder on SharePoint. Within the Notebook, there’s a worksheet that we need to distribute to the Year 7 English students’ Class Notebooks. 

Select Class Notebook.  

Note: If this button is not visible, select Open in Desktop App from the top navigation bar. If the button still isn’t visible, it needs to be activated via the three-dot (…) menu and Settings in the top-right corner of the screen. 

Once you have selected Class Notebook, select Distribute page to bring up a number of options. 

Open Notebook Distribution

Choose Cross Notebook Distribution to bring up all the Notebooks of the classes you teach.  

From here, you can select the Notebooks you wish to share it to. E.g. “English Year 11” 

Select Student Section

You must then select a student section in the selected Notebook to share the Notebook to. E.g. “Homework”. This action distributes the worksheet from your Non-Class Notebook to your selected students’ Notebooks. In this case, “English Year 11”.   

How To Share Pages From Non-Class Notebooks to a Student’s Class Notebook in Teams and OneNote

Head to your selected Class Team to check whether it has been shared to the Class Notebooks. As you can see, the worksheet is now in the students’ Notebooks. 

Watch a step-by-step guide on how to lock your collaboration space in Class Teams: 

If you have any questions on how to share pages from non-Class Notebooks to a student’s Class Notebook, please contact a member of our team today.



How To Lock the Collaboration Section in a Class Notebook 

In this guide, we show you how to lock the collaboration section in a Class Notebook.  

The collaboration space in a Class Notebook is where all students can edit the same pages and work together on projects. After using it, teachers may wish to lock the section to prevent students from editing the page, or so that the work can be assessed.  

When you have finished using the collaboration space, select Class Notebook and choose Manage Notebooks. 

How To Lock the Collaboration Section in a Class Notebook 

Switch the Lock Collaboration Space toggle from unlocked to locked.  

How To Lock the Collaboration Section in a Class Notebook 

Teachers are still able to edit the collaboration space when it’s locked, however, students are denied editing rights.  

How To Lock the Collaboration Section in a Class Notebook 

Students are still able to use other areas within their own Class Notebook, such as the Homework and Class Notes tabs.  

There are a few options for what to do with a locked collaboration space:  

Teachers can move the locked collaboration space into the Content Library and distribute the page to their students’ Class NotebooksFor example, as a homework or revision task.   

Alternatively, teachers can use the page as part of an assignment that can then be formally graded. 

How To Lock the Collaboration Section in a Class Notebook 

Once you have finished working in the collaboration space, set it back to unlocked to allow students to join the next time you need to use it.   

How To Lock the Collaboration Section in a Class Notebook 

Watch a step-by-step guide on how to lock your collaboration space in Class Teams. 



If you have any questions on how to lock your collaboration space in Class Teams, please contact a member of our team today.

 

How To Manage Class Cover in Microsoft Teams with Cloud Design Box

Schools are currently facing additional challenges when managing class cover as a result of a teacher being absent due to sickness, needing to self-isolate or be re-deployed to teach key worker students.

Cloud Design Box has created a solution that allows schools to quickly and easily organise class cover, making sure the member of staff has temporary access to the right learning resources and Class Team within seconds.

Here’s how to get started with our Class Cover Manager tool:

Select a member of staff to temporarily assign them to a Class Team. This is usually a member of the leadership team or another user with permissions.

Select teacher and class to cover

The next step is to set a date for when the teacher needs to be removed from this Class Team. For example, if they are covering during a teacher’s 10-day isolation period.

Select a date for the cover to end

Selecting Save immediately gives access to the chosen member of staff to have access to that Class Team. This enables them to teach the class and access the correct learning resources until they are automatically removed from the Class Team on the chosen date.

The current class cover is displayed in the Existing Cover log.

Existing Cover

Previously, this could be achieved through the school MIS, however, with the current circumstances, we knew that schools needed a more flexible and accessible option.

Our Class Cover Manager is rolling out throughout February for our Silver, Gold and Platinum customers. If you’re one of these schools, you don’t need to do anything, the feature will appear in your portal shortly.


If you have any questions on how to manage class cover and achieve more with blended learning in Microsoft Teams, please contact a member of our team today.

Watch the class cover video guide below:



Free Events For Schools Wanting To Achieve More With Microsoft Teams

Cloud Design Box and SalamanderSoft have partnered up to design and deliver three free webinars tailored to schools, academies and Multi Academy Trusts who are looking to make the most out of remote and blended learning with Microsoft Teams.

Throughout January and February, the training sessions are free to anyone who works at a school, college, academy or multi academy trust.

“We understand the pressure teachers have experienced during the last year, and with the new Covid-19 restrictions resulting in many schools juggling remote and in-classroom learning, it’s easy for them to feel overwhelmed and struggle to find the time to adapt lesson plans and materials,” says Tony Phillips, Founder of Cloud Design Box.

“Our sessions aim to show schools how to make the most of the digital tools available, avoid duplication of work, save time on admin and find more time to focus on their students.”

Below is an outline of each webinar:


Getting started with Microsoft Teams


Getting Started With Microsoft Teams – Thursday 28 January @ 10am

In this session, teachers can learn how best to use Teams to support home and blended learning with confidence, providing some actionable tips on how both staff and students can get started with Microsoft 365.


Planning Long Term User Adoption with Microsoft Teams


Planning Long Term User Adoption of Microsoft Teams in Schools and MATs – Thursday 28 January @ 3pm

When adopting any new technology, it’s crucial to bring everyone along on the journey with you – not just the tech-savvy members of staff.

Teams is no different. In this session, SalamanderSoft and the Cloud Design Box training team walk you through how to plan for long-term success with Teams, without leaving anyone behind.


Best Practices with Microsoft Teams


Best Practices with Microsoft Teams – Tuesday 2 February @ 10am

Specially-designed around overworked teachers who are struggling with Teams, this webinar demonstrates how you can eliminate additional work by collaborating on resources in a centralised location.

Department leaders learn how they can free up their staff’s time by using these tried-and-tested best practices.


Wilberforce College


Best Practices using Microsoft Teams with Wilberforce College – Wednesday 24 February @ 11am

Over the last year, Cloud Design Box has been working with schools and colleges across the country to support them with Covid-19 school closures and homeschooling through training and strategy sessions, as well as software set up and implementation.

One of these customers is Hull-based Wilberforce College:

“We realised that our students didn’t necessarily have access to lots of digital devices at home, and this was impacting on their ability to carry out independent work. We thought that by using one single platform where they could access all of their learning content on one app would be the best way forward. And that’s why we chose Teams and Cloud Design Box,” says Jonathan Butler, Assistant Principal (Teaching and Learning) at Wilberforce College.

“We’ve been looking for something like Teams for a long time and it’s changed the game for us during lockdown,” says Ashley Howe, STEM Faculty Head at Wilberforce College.

Wilberforce College using Microsoft Teams

Thanks to Cloud Design Box’s product and training, Wilberforce College has become the only educational institution in Hull and the East Riding to be awarded status as an EdTech DfE Demonstrator College.

“Without the help of Cloud Design Box, we would have never been in the position to achieve this,” says Jonathan Butler.

Cloud Design Box’s training sessions, up until now, have been primarily exclusive to existing customers. However, we are now opening up free places to anyone who works in a school and wants to develop their understanding of Microsoft Teams and how it can be used to deliver learning in and outside of the classroom.

Partner company SalamanderSoft supports Cloud Design Box’s product with its own technology and is looking forward to sharing their knowledge with teachers and school staff:

“It’s been a pleasure to work with Cloud Design Box over the past few years, and we’re very happy to be able to offer these sessions alongside them, to help schools get the most from Microsoft Teams as easily as possible,” says Jon Atkinson, Managing Director of SalamanderSoft.

To find out more about Cloud Design Box’s latest free and virtual events, please head to www.clouddesignbox.co.uk/events.

Microsoft 365 User Adoption Episode 12: Saving Teacher Time With Class Notebook

Our Office 365 User Adoption Podcast highlights real-life stories from schools, academies and Multi Academy Trusts on how they’ve successfully rolled out Microsoft 365, SharePoint and Teams to staff and students.

In this podcast episode, we spoke with Rachael Howarth, Vice Principal at Bradford Girls’ Grammar School and Business Studies teacher on how they’re using Microsoft 365 to support students’ learning and save teachers’ time, whether they’re working remotely or in the classroom.




Listen on Spotify

Bradford Girls’ Grammar School started using SharePoint in March and April 2020 when UK schools were forced to close due to the Covid-19 pandemic and subsequent lockdown.

“We started out using SharePoint, but from mid-May, we’ve been using Teams to improve the interaction between teachers and students,” explains Rachael.

“Since September, it has been a government requirement that anyone absent from school has immediate access to remote learning, so we adopted Class Notebook to achieve this in an efficient way.”

Rachael explains that the school decided it would be a lot easier if teachers planned lessons via Class Notebook so that they could use the resources in the classroom, as well as distributing them to students who were not in school, as well as another cover staff who required access to them.

“It’s been working really well. Students have access whenever they need to, and can go back and revise from these resources at a later date.”

An example of this in action is a Year 13 Business lesson Rachael shows us during the podcast.

Class Notebook

“Within this lesson, I have written down some instructions for students. If the lesson was recorded, I could link the video and there wouldn’t be a need for so many words here,” Rachael demonstrates.

“I have also added in links to YouTube videos and an audio recording of myself describing how this lesson fits into the rest of the A Level Business Studies course.”

Rachael explains how using links to videos is a great way to quickly share important learning resources without having to manually upload and embed resources multiple times. You can also do this with other files from your own OneNote, such as PowerPoint.

“We structure our files so that we have a centralised resource bank for each subject, then just reference or link to them in lessons rather than embedding and uploading those files for every single class. It saves a lot of time.”

The Grammar School has been making the most of centralised resources by allowing staff members to share and collaborate when creating learning materials.

“This has significantly reduced teacher workload. Our teachers have really appreciated being able to remotely co-author documents together and save time,” she continues.

“Centralising files in this way also allows department heads to check the quality and consistency of learning resources and – as an added bonus – we can instantly give our support and cover staff access to resources without manually having to send lesson plans and resources.”

Alongside Class Notebook, the school is also using Assignments.

“We keep our Assignments and Class Notebook separate so that students have an area to upload their classwork – any work that they complete during a lesson and therefore doesn’t have to be necessarily marked by a teacher. Meanwhile, they use Assignments for more formal, graded work,” Rachael shows us.

“Forms is also a really useful way to quickly quiz students and check their progress.”

As Darren Hemming, our Teaching and Learning Consultant, points out, having an online area where students can upload classwork enables the teacher to remotely walk around the classroom and look over students’ shoulders to check everyone is on track.

“Assignments has been a great way to instantly give digital feedback to students during Covid-19, without worrying about swapping pieces of paper back and forth between teachers and their classes.”

One challenge the school has faced during the pandemic is live teaching to students who are working from home.

saving teacher time with class notebook

“We’re located in a deprived area of the country and not all of our students have easy access to devices that they can work from. We’re lending students our spare devices and working with the government to provide as many tablets and laptops as possible, but the reality is some families still have to share one device between them,” Rachael tells us.

“Because of this, live teaching would not currently be possible if we had another school closure. Many students would be unable to attend timetabled classes and that’s why we’ve taken the approach of recording lessons and letting students access the videos and written materials at a time that suits them.”

During the beginning of lockdown, when some students only had mobile phones to work from, the school was able to work around this barrier by allowing students to take a photo of written work and upload it to Class Notebook.

“We’re now looking at setting up virtual drop-in sessions so students have access to their teacher on a regular basis to ask questions,” she points out.

“With the help of ongoing support and training, our students and staff have picked all of this up incredibly quickly. I’m looking forward to improving how we work and making it run even more smoothly.”

You can watch the full episode and the full podcast series on the Cloud Design Box YouTube channel. If you have any questions about adopting Microsoft 365, Teams and SharePoint in your school or organisation, get in touch with a member of our team right now.

Helping Microsoft Teams and SharePoint Work Better for your Teachers, School and MAT – Free Webinars and Training

Arbor MIS is partnering with Cloud Design Box to host three free training sessions specially designed for schools, academies and multi academy trusts who are using, or planning to use, Microsoft Teams to deliver blended learning for their students.



Click here to register for any of our three sessions

Arbor MIS works with over 1,250 primary, secondary and special schools in the UK, making it one of the fastest-growing MIS communities in the country. Helping staff accomplish more, work collaboratively and stay connected on the cloud, Arbor works closely with the Department of Education and Local Authorities to provide tools that save schools time and money.

We work with Arbor to help our customers enjoy more flexibility to set work, collaborate and share resources for their classes; their technology and data helps us to provide access to Class Teams, Class Notebook and centralised subject Teams through an easy-to-use class dashboard.

We’re thrilled to offer three sessions that will take place on Teams across two days, from Tuesday 24 to Wednesday 25 November.

Planning Long Term User Adoption of Microsoft Teams in Schools and MATs

The first session, taking place at 10am on the Tuesday will centre around helping schools with user adoption and planning for the long-term.


Planning Long Term User Adoption of Microsoft Teams in Schools and MATs

It’s perfect for you if you have already adopted Teams but need a hand getting students and staff on board and using the technology. We’ll discuss ways in which you can get started, as well as how you can develop a long-term plan to make the most out of the suite of tools.

Cloud Design Box hosted this at the Department for Education’s EdTech Festival earlier in 2020 and it went down well with school leaders and MATs who needed a clear plan of action to succeed with the software.

Blended Learning for Primary Schools with Microsoft Teams

Specifically built for Primary Schools, this webinar will provide you with a solid foundation of using Teams to deliver learning in and outside of the classroom, for example, using Class Notebook to host and online lesson and making the most out of the conversation features in Teams. This session will take place at 3pm on Tuesday 24 November.


Blended Learning for Primary Schools with Microsoft Teams

Centralising Resources and Reducing Teacher Workload using Microsoft Teams

We know this year has been tough on teachers, who have had to quickly increase their workload to provide digital and online resources for their classes.


Centralising Resources and Reducing Teacher Workload using Microsoft Teams

Tuesday afternoon’s session has been developed with overworked teachers in mind, who are struggling with Teams. We’ll show you some time-saving ways that you can centralise and improve your resources with Teams. This session will take place at 1pm on Wednesday 25 November.


All our webinars are open to anyone working within a school, academy or multi-academy trust. To sign up for any of the sessions, please fill out this form with your details and you’ll be send an email invite to join us in November.

Class Team Cheat Sheet for Teachers

Are you new to Teams or not quite sure about the right places to do things?

We have created a simple overview below for some of your key educator actions!

Class Teams Cheat Sheet

1. Posts

Have group discussions, video calls and praise students. Great for communicating with your class.

2. Files

Individual student work folders for any work that requires constant feedback between student and teacher throughout the academic year (e.g. class work or coursework).

3. Class Notebook

A student exercise book. Each student has their own section and can create pages with content (just like a real-life exercise book). The teacher can see all students section and can virtually stick their head over the student’s shoulder to see what they have written in their exercise book. There is also a content library for the teacher to add notes.

4. Assignments

Set assessed work, hand out work to students, collect submissions and mark.

5. Grades

This is a grade book linked to the assignments. See all the assignments set throughout an academic year or all the assignments set for an individual student throughout the academic year.

6. Long term resources

Access long term student facing resources in your centralised resource bank. Saves time by not having to upload your resources into each class that you teach and share resources with your department. Department heads can check on the quality of these centralised resources.

7. Insights (optional – add as tab)

Measure student engagement with statistics.

8. Breakout Groups (optional – add as channels)

Create breakout groups so students can work together on projects. These can be private channels on visible by the students added or open to the whole class.

Additional functionality

Please note that the student folders and long term resource tab is a feature provided by Cloud Design Box to help save teachers time and make it easier to work in Class Teams automated from MIS (SIS) data. You can contact us here.

Office 365 User Adoption Episode 11: Supporting Students with SEN and EAL with Office 365

In this podcast, we spoke with James Emmet, Network Manager at Engineering UTC North Lincolnshire about how they use features in Office 365 to support students with Special Education Needs (SEN) and English as an Additional Language (EAL).




Listen on Spotify

“We have a high number of students who are EAL, SEN, dyslexic and have low reading ages. I passionately believe that – when used in the right way – ICT is one of the most crucial tools to help these students with their learning,” James tells us.

“Our school’s main intake starts from Year 9, so it’s not long after they start before, we have to start prepping them for their GCSEs. Office 365 and key tools like Immersive Reader are essential for helping these students to learn.”

Immersive Reader is a free tool built into many of the Microsoft Products, including Microsoft Word.

“Using Immersive Reader, students can change the style and appearance of the text to help with reading comprehension,” James explains.

“For example, you can change the font, text size, text spacing and even create a virtual coloured overlay.”

Meanwhile, Picture Dictionary, the Translate tool and Read Aloud are particularly handy for supporting EAL students.

Picture Dictionary allows students to select a word they may not understand and view an explainer image, while Read Aloud turns the text on the page into speech for the student to listen to.

Both of these, combined with the Translate tool, are invaluable when it comes to improving reading comprehension in the classroom.

“We have found that Immersive Reader is being used by all of our students, not only those with EAL and SEN. In fact, one of our GCSE students who is predicted a level 7 in English regularly uses Immersive Reader to break down texts and closely analyse them,” James adds.

Immersive Reader also enables students to highlight word types, such as nouns and verbs, as well as break sentences down into syllables, which both students and their teachers have found useful for English and language-focused subjects.

“Because Immersive Reader is already built into many of the Microsoft products, we have not had to spend any extra time rolling it out into classrooms,” he tells us.

“It’s really taken off in our school. For example, we demonstrated the tool to one student and by the next lesson, the rest of their class were using it.”

The great thing about Office 365 and Immersive Reader is that it works on any connected device. Of course, this capability is more important than ever before as we see many children learning from home.

“We love the fact that Office 365 can be accessed via multiple devices and actively encourage our students to use their own devices or one from our bank of iPads. It gives their learning an extra boost.”

To find out more about Office 365 for Education, get in touch with a member of our team today.

Student and Parent Guide to Microsoft Teams

We have made a quick video guide for students and parents about using Microsoft Teams from home during this time of remote learning. We hope you find it useful!



Transform Student Engagement with Digital Ink

Guest post by Courtney Farrow with video by Tony Phillips

With 98% of classrooms now using computers, laptops and tablets, it’s safe to say that digital learning is here to stay.

However, many teachers still find themselves chained to their desktop computers, whiteboards and paper notebooks, unable to invest time and energy into making lessons more engaging, diverse and dynamic.

Does this sound familiar?

If so, Digital Ink in Microsoft’s Class Notebook could transform the way you teach.

Combining the traditional hand-written word with the power of digital technology, Digital Ink has improved the quality of the curriculum for 90% of teachers who have used it.

On top of this, schools say that Digital Ink saves time, increases engagement and class management, creates more personalised learning environments where students can get authentic, timely feedback from their teachers.

Today, we’re taking a closer look at some of the proven benefits of Digital Ink in the classroom.

Save time.

One of the main advantages of Digital Ink is that it saves time, which will probably be music to every teacher’s ears.

In fact, 67% of teachers who used the product said that it saved them precious time when preparing lessons, allowing them to access pre-prepared resources quickly, without having to redraw or re-write everything the class needs to see on a whiteboard.

One teacher explained:
“When I taught geometry and got to the question that nobody in the class understood, I had to stop the lesson and draw on the whiteboard. It took five minutes, and then I had to add labels. Only after all this, could I finally start talking about how to solve it.”

With Digital Ink, any lesson resources can be prepared in advance and reused over and over again, without having to erase and recreate it the next time you cover the topic.

Meanwhile, half of teachers have found that it saves time marking and grading pupils’ work. There will be more detail on student feedback with Digital Ink later in this blog post.

Improve the quality of lessons by unchaining the teacher from their desk

Most teachers who have used Digital Ink have said that it allows them to be anywhere in the classroom – without being tied to the front desk – enabling them to manage the class and engage the students in the work that’s appearing on the smartboard.

Thanks to the connectivity between student and teacher devices, children can be interacting with what is being displayed on the smartboard within seconds.

A more personalised learning environment.

Real-time collaboration between students and their teachers allows learning to continue outside of the classroom.

Around 50% of teachers have said that the technology increases the quality of communications with students.

Authentic and timely student feedback

Because of increased communication in and outside of the classroom, digital ink has transformed the way teachers give feedback to pupils.

You can quickly and easily annotate a piece of work, feeding back to students instantly and supporting them when they need it, rather than days after they need it.

As with all Microsoft Office 365 products, everything is saved automatically and in one place. One key benefit several teachers have pointed out is that Digital Ink lets teachers give feedback during the school day, or even during the actual lesson, rather than waiting until they get home.

In the video below, Cloud Design Box Founder Tony Phillips walks you through some critical uses of Digital Ink in the classroom, including student feedback and annotations, ink-to-text capability and solutions and steps for Math equations.



*All statistics and research mentioned in this blog post was taken from Digital Ink in the Classroom – Authentic, Efficient Student Engagement, an IDC InfoBrief, sponsored by Microsoft. IDC conducted a research study with 685 teachers who are using computers in the classroom to understand their classroom technology usage, and specifically how they are using Digital Inking devices.

Resources:

onenote.com/ink
digital ink in the classroom authentic efficient student engagement
White Paper: Power Digital Inking Classroom