Tagging resources with metadata can provide a range of advantages when it comes to sorting, grouping and searching.
You might decide to create a custom view to group items outside of any folder structure. This would be particularly useful if you had a complex folder structure but wanted to group all the documents of a particular topic together (outside of the folder structure).
Tagging in SharePoint Online is really easy and you can even do this in bulk.
Let’s take this folder as an example. I have a “Topic” managed metadata column which I want to update for all the documents in this folder.
Select the documents which require tagging (click the checkbox to the left of the document). Use the checkbox at the top if you want to select all the documents.
Open the information panel by selecting the “i” symbol shown below.
You can now bulk tag documents. You will only change the columns in which you enter a value (you won’t wipe the other choices).
Press Save. They are all instantly tagged!
Now that the documents are tagged, they will appear in search results for the tag, any views containing this column and any grouped views.
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