Monthly Archives: June 2021

How To Share News on Your SharePoint Site

Keep everyone in your organisation in the loop with the news feature on SharePoint. Whether you’re using Microsoft 365 for business or education, this feature is a brilliant way to share important information, announcements and updates. 

The best part is that it’s incredibly easy to set up, create and publish eye-catching content to your SharePoint site members. 

Keith Lown has created a step-by-step guide on how to:

  • Add news links to SharePoint.
  • Add news posts to SharePoint.
  • Bring in news from your other SharePoint sites.
  • Create an email digest with news from SharePoint. 
  • Promote news in SharePoint. 



There are two ways that we can produce a news article within SharePoint. 

Select Add to open a drop-down menu and choose either a News post or News link

Select add to add a new news post or news link

Adding a News Link to SharePoint.

Selecting News link allows you to add a link from an external site into your news section. All you need to do is copy and paste your link. 

This brings up a number of options – you can edit the preview image, title and description. 

Adding a news link to SharePoint

When you’re happy with your News link, click Post and your link will appear in your News area. 

Adding a News Post to SharePoint.

Selecting News post opens up Pages where you can choose from different built-in templates, including Blank, Visual and Basic text.

This provides you with a structure to create your own news content. 

Creating a news post on SharePoint

Each section of this page can be customised – you can change the layout, alignment, colours, set alternative text and add images where appropriate. 

Customising a News Post to SharePoint.

 

Once you’re happy with your content, hit Post news and your post will appear in your News area. 

How to bring in news from your other SharePoint sites. 

Select Edit in the top right-hand corner of your SharePoint site. 

Editing your SharePoint site

Next, go to the News web part and select the pencil icon to start editing it. 

Editing your SharePoint News Web Part

From here, you can change your news source. 

You have three options – bring in news from your current site only, select specific sites to bring in news from and bring in news that’s recommended for the current user. 

If you select Select sites, your frequent sites and recent sites are displayed and you can select which ones you want to bring in news articles from. 

 

Change your news source on SharePoint

 

If you select Recommend for current user, Microsoft will bring in news depending on their assigned role – i.e. news from SharePoint sites they have permissions and access to. 

You can also adjust other settings, such as layout, filters, targeting and order. 

 Customising your news section on SharePoint

 

How to distribute news via email on SharePoint.

Select See all on the News web part. 

From here you can Email a news digest to specific people or groups. 

How to distribute news via email on SharePoint.

 

How to promote specific news on SharePoint

Open up your selected news article. 

Via the toolbar at the top of the page, select Promote.

How to promote specific news on SharePoint

From here, you can:

  • Add page to the navigation.
  • Add the page to an email.
  • Post onto Yammer.
  • Copy the page address.
  • Save page as template.

If you would like to learn more about how we can help your organisation achieve more with Microsoft, please contact a member of our team today.

Free webinar: Achieve more in Teams as a MAT with Cloud Box

Cloud Design Box is hosting a free virtual event for Multi Academy Trusts (MATs) to demonstrate how our Cloud Box package can help streamline teaching processes, enhance learning resources and save teacher time using Microsoft Teams and SharePoint. 

The one-hour session takes place on Wednesday 23 June 2021 from 11am until 12pm and runs through a demo of our Microsoft 365 product – Cloud Box – looking at how trusts can set up Teams in a way that creates centralised, long-term resources that all schools in the trust can use year after year. 

Sign up to Achieve more in Teams as an MAT with Cloud Box

Cloud Design Box recently worked with the Fallibroome Trust, which is made up of 10 schools, including primary, secondary and academy-status schools. 

“As the trust grows, our need to be able to collaborate across schools increases and Microsoft is helping us do this,” says Stuart Stuart Carvell, Assistant Head at Eaton Bank Academy, which is part of the Fallibroome Trust.

“Before using Microsoft, we were so used to sending different versions of files, but now we have the ability to co-author the same documents at the same time. We are building resource libraries and thinking of them as long-term resources that we can use year after year.” 

See what Stuart had to say about Microsoft Teams for his MAT:



Delivered through Teams, the session welcomes anyone who is working in a Multi Academy Trust (MAT), whether you’re brand new to Microsoft 365 or have already started using the tools. 

Built around the concept of centralising learning resources and data, the Cloud Box package helps organisations to implement a long-term plan to reduce costs, save time and make the most of the software. 

Thanks to staff training, support and user adoption metrics, no one in your organisation is left feeling unconfident with the new tools and can start using them in ways that really help them in their everyday roles. 

Meanwhile, students have more control over their learning, with the ability to access resources and materials on any connected device, as well as receive real-time feedback from their teachers. 

To learn more about how Cloud Design Box can help your MAT, sign up for the free one-hour session on Achieve more in Teams as a MAT with Cloud Box on Wednesday 23 June.