As a teacher it’s important to measure engagement of students that are home learning. Microsoft Teams has given us a quick and easy tool to enable us to do this.
In this post we look at how to download an attendance report of an online lesson.
Once the participants of your Teams meeting have left and before you exit the meeting window you can view and download the meeting attendance report by following the steps below.
From the Meeting Control Panel select the Show Participants button.
Click on the menu (three dots) in the people panel.
Select “Download attendance list” from the menu.
The CSV file will download.
Once the spreadsheet has opened you will be able to view the names of the meeting participants. The “User Action” column displays when the participants have joined and left the meeting with the “Timestamp” column displaying the date and time the action occurred.
Using this report can help to drive better attendance and engagement of remote lessons thus empowering teachers to achieve better results for their students.
Need help getting good user adoption in your school or MAT? Visit our website to see if we can help you!
Arbor MIS is partnering with Cloud Design Box to host three free training sessions specially designed for schools, academies and multi academy trusts who are using, or planning to use, Microsoft Teams to deliver blended learning for their students.
Arbor MIS works with over 1,250 primary, secondary and special schools in the UK, making it one of the fastest-growing MIS communities in the country. Helping staff accomplish more, work collaboratively and stay connected on the cloud, Arbor works closely with the Department of Education and Local Authorities to provide tools that save schools time and money.
We work with Arbor to help our customers enjoy more flexibility to set work, collaborate and share resources for their classes; their technology and data helps us to provide access to Class Teams, Class Notebook and centralised subject Teams through an easy-to-use class dashboard.
We’re thrilled to offer three sessions that will take place on Teams across two days, from Tuesday 24 to Wednesday 25 November.
Planning Long Term User Adoption of Microsoft Teams in Schools and MATs
The first session, taking place at 10am on the Tuesday will centre around helping schools with user adoption and planning for the long-term.
It’s perfect for you if you have already adopted Teams but need a hand getting students and staff on board and using the technology. We’ll discuss ways in which you can get started, as well as how you can develop a long-term plan to make the most out of the suite of tools.
Cloud Design Box hosted this at the Department for Education’s EdTech Festival earlier in 2020 and it went down well with school leaders and MATs who needed a clear plan of action to succeed with the software.
Blended Learning for Primary Schools with Microsoft Teams
Specifically built for Primary Schools, this webinar will provide you with a solid foundation of using Teams to deliver learning in and outside of the classroom, for example, using Class Notebook to host and online lesson and making the most out of the conversation features in Teams. This session will take place at 3pm on Tuesday 24 November.
Centralising Resources and Reducing Teacher Workload using Microsoft Teams
We know this year has been tough on teachers, who have had to quickly increase their workload to provide digital and online resources for their classes.
Tuesday afternoon’s session has been developed with overworked teachers in mind, who are struggling with Teams. We’ll show you some time-saving ways that you can centralise and improve your resources with Teams. This session will take place at 1pm on Wednesday 25 November.
All our webinars are open to anyone working within a school, academy or multi-academy trust. To sign up for any of the sessions, please fill out this form with your details and you’ll be send an email invite to join us in November.
Missing Class Team? It may have been deleted, here is a guide on how to restore a deleted Team!
A Team consists of an Office 365 groups, SharePoint site and a Microsoft Team. There are many ways to restore these deleted components but if you want to quickly restore the entire Team, follow the steps below:
Login as an Office 365 global admin (or delegated admin role), open the exchange admin centre (the link to this is on the left side of the main Office 365 admin centre).
Go to “Groups” under the “recipient” menu heading.
If you have more than 500 teams, click the “Get All Results” option and wait for the groups to finish enumerating.
Sort the groups by status to see the deleted Teams easily. Select the Team to restore and “Click here to restore”.
During these difficult times, blended learning has been critical in providing students with uninterrupted learning. The blended learning approach can provide an effective way of reinforcing face-to-face learning with online resources and interaction.
However, it can be difficult especially with students working remotely and it is a challenge for the school to identify students who are not engaging well. Microsoft Teams Insights can help in providing detailed information on student engagement.
In these video guides, we take you through adding the insights tab to Class Teams and how to use it to track student usage, assessment trends, digital activity and much more.
In the first video, we look at new global insights app to measure student engagement across all class teams.
In the video below, we look at a more detailed view of the class breakdown and some custom analytics that we can also add into your tenancy.
You can find out more information on Cloud Design Box and how we can help your school get the most out of Microsoft Teams on our website.
Before you start to use Teams in school, it is important to consider setting policies for safeguarding to promote the welfare of children and protect them from harm.
Each school must consider their own policies because one size does not fit all. For example, some schools might be comfortable with students direct messaging teachers for help while others will want this communication in a more open space. The school’s behaviour policy should also be taken into consideration. It is therefore important for IT to involve the safeguarding officer when planning out which policies to apply to users.
Microsoft have made it easier to assign policies to users (this was previously done through PowerShell and still is for some policies – see our previous PowerShell post).
We recommend you create a custom policy for both staff and students. Staff will need changes to the policies too otherwise they won’t be able to do things like delete student messages in Teams (see our previous PowerShell post).
It is also important to remember that there isn’t a single policy to manage teams, it is broken up into:
Meeting Policies
Live Event Policies
Messaging Policies
Permission Policies (PowerShell applied only)
Emergency Policies (PowerShell applied only)
Voice Routing Policies
Call Park Policies
Calling Policies
Caller ID Policies (PowerShell applied only)
For each of these policy types, you will find a Global (Org-wide default) policy which will apply to everyone. Any changes to that policy will apply to everyone automatically.
Create a new policy
Create a new policy and give it a name using the “Add” button.
Apply the policy to a group
Click on the “Group policy assignment” tab (if it’s not visible refer to our PowerShell post).
Click “Add group”.
Search for a group and then select a policy before clicking “Apply”.
This is much easier and quicker than running PowerShell scripts, we hope you find that useful!
Update 11/11/2020: We have been informed that if you set a user’s policy through PowerShell, this group method above may not work for you and you may need to use PowerShell to apply the policy.
Meet the Team
We are a team of SharePoint and Microsoft Teams experts in education and business. Our community blog is a place where we share free guides, information and updates for end users and technical admins. Enjoy!
